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This Position Is No Longer Available

Job Title:  School Support Assistant
Department:  Department of Defense
Agency:  Department of Defense Education Activity
Job Announcement Number:  13-WP-001I

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$39,359.00 to $51,164.00 / Per Year
Friday, January 04, 2013 to Friday, January 18, 2013
Full Time - Excepted Service Permanent
1 vacancy in the following location:
West Point, NY United StatesView Map
You must be a Current, Permanent, federal civil service employee & a U.S. Citizen to be considered for this position.


Do you want to work for an exciting educational organization, with the children of our dedicated U.S. Military members?  Our mission is to provide an exemplary education that inspires and prepares all students for success in a dynamic, global environment.  Come work for the Department of Defense Education Activity, Domestic Dependent Elementary and Secondary Schools, West Point, NY!


The Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS) is currently accepting applications under examining authority of 10 U.S.C., Section 2164. 

The purpose of this position is to perform material management and support services, providing adequate and timely logistics support to the students, staff, and faculty of the West Point School, NY.


You must be a current, permanent, or reinstatement eligible, fedearl civil service employee, or military spouse eligible for appointment under the terms of Executive Order 12721, to be considered for this announcement. (Appropriate SF50 required to support claim).  IF you are not an internal applicant, as defined above, please apply under 13-WP-001E

This is an Excepted Service Position.


  • You must be a U.S. Citizen to apply for this position
  • You must meet the Selective Service requirement
  • You must submit your complete application and all supporting documents
  • You must complete the questionnaire including the suitabilty questions
  • You will be subject to a background/suitability investigation/determination


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Serves as property custodian maintaining a perpetual inventory of non-expendable property and supply records for durable items in the school.  Verifies and records serial numbers upon receipt of goods, bar code items, and adds items to the accountable item listing in the automated material management system.  Issues accountable items to faculty, school staff, contractors, parents, guardians, and students against sub-hand receipts.  Conducts special, joint, or annual inventories of hand-receipt accounts in conjunction with the hand-receipt holder and adjusts records based on findings.  Ensures adequate controls for accountable property are maintained by property holders by periodically inspecting classrooms to match serial/tag numbers against the sub-hand receipts.  Turns in to or receives excess property from the servicing Defense Reutilization and Marketing Office (DRMO) and arranges appropriate transportation.  Assures all supply transactions are recorded in an automated system and that copies of documents are filed appropriately to maintain an adequate automated and hard-copy audit trail.  Sets or revises stock levels for authorized items available through the supply system for school stockage.  Compiles financial data to forecast the budget for replenishment of supplies and equipment and equipment repair.  Monitors base-level support provided under the interservice support agreement including service contracts for school equipment, maintenance and repair, utilities, etc.  As designated Government Ordering Official, uses GPC to purchase supplies and services for the school.  Receives requests for GPC purchases from teachers, administrators, and other school staff.  Make approved purchases by phone, catalog, internet, or over-the-counter.  Makes arrangements for unofficial travel through use of GPC.  Reconciles monthly GPC statements.

Performs some light maintenance and repair work for the school (e.g., changing light bulbs, adding toner to copy machines, moving furniture, making simple or minor repars to non-electrical equipment, etc)

This is a partly sedentary position; but does require a significant amount of physical work, including: regular walking, bending, standing, carrying and/or lifting items up to 40 pounds, lifting above shoulder height boxes weighting 40 pounds and loading /unloading vehicles.  Weight handling equipment is available for heavier loads. 


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At the GS-06 level, applicants must possess 1 year of specialized experience at the next lower grade level, GS-05.  Education is not substitutable or creditable to qualify for this level position.

Specialized experience: Applicant must have experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level, GS-05. The normal full-time work week is 35-40 hours and the normal work year is 12 months. Part-time work is prorated in crediting experience. An applicant demonstrating 20 hours per week for a 12-month period would be credited with 6 months of experience. 

Must meet OPM minimum qualification standards to be considered for this position.


Your application will initially be reviewed to determine whether you meet the minimum eligibility and qualifications requirements.  If you are qualified, you will then receive a rating based on the degree to which your background matches the knowledge, skills, and abilities for the position listed.  If, after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligibile/not qualified.  Your application will be placed in one of three categories:  Best Qualified, Highly Qualified, or Qualified. 

Applicants meeting the qualification requirements will be evaluated on experience, education, and training specifically experience in the knowledge of standard supply and logistic support systems to include requisitioning stock, storing, records and issuing procedures, property accountability, conducting inventories, processing work orders.  Knowledge of standardized budgetary and financial rules and regulations.  Knowledge of contracts related to custodial, maintenance and repair.   Experience operating computers and automated material management systems and other software programs as it relates to the Major Duties above. Applicant-initiated information/resume will be the sole basis used to determine qualifications for employment.


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Working for the Deparment of Defense Education Activity offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System.  The following Web address is provided for your reference to explore the major benefits offered to most Federal employees. To find out more click here  


Positions under this announcement will be filled by appointment in the Excepted Service.
Relocation expenses will not be authorized.
Military Spouse Preference (MSP):  You may be eligible for MSP if you are the spouse of an active duty military member and you are ranked among the Best Qualified for this vacancy. 
If you are selected for this position and are not a current DDESS employee, the documentation you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 on your entry-on-duty date will be verified through the DHS 'E-Verify' system.  Federal law requires DDESS to use the E-Verify system to confirm the employment eligibility of all new hires.  Under this system, the new hire is required to resolve any identified discrepancies within eight (8) Federal government work days as a condition of continued employment.

All selectees will be subject to a background investigation that must be favorably adjudicated.
Condition of Employment:  Selectee will be required to participate in Direct Deposit/Electronic Fund Transfer as a condition of employment, reassignment, or promotion, in accordance with DoD Regulation 7000.14-R.


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Follow the steps below to apply online.  Your application and ALL required supporting documents must be received by 11:59 p.m. Eastern Time (ET) on Friday, January 18, 2013.

Paper, faxed or e-mailed electronic applications submitted directly to the agency and not through the USA Jobs program using the instructions below will not be considered.

Step 1:  Create USA Jobs account, including resume and saved documents.  It is essential that your resume provide sufficient information to substantiate your responses in the self-assessments vacancy questions.  If your responses are not adequately substantiated by your resume, the HRO will amend your responses to more accurately reflect the level of compentency that is indicated by the content of your resume.

NOTE:  Your application/resume for Federal employment must include the following information in order to be considered for the position:

  --  Your highest Federal civilian grade held, job series, and dates of employment, if you are a current or former Federal employee.

  --  Total employment period, i.e., starting and ending dates (month and year) for each work experience, paid and unpaid, related to the job for which you are applying, including the hours per week. Also include a description of your duties and accomplishments, your employer’s name and address, supervisor’s name and phone number, and salary. If you are currently employed, you must indicate if we may contact your current supervisor.

  --  Highest level of education completed.

  --  Job-related training courses (title and year).

  --  Job-related skills.

  --  Job-related certificates and licenses (current only).

  --  Job-related honors, awards, and special accomplishments (give dates-but do not send documents).

Step 2:  Answer vacancy questionnaire.  Click the Apply Online button, which is available when you search for a job on, click on the title and proceed.

Step 3:  Submit supporting documents.  Submit the required documents specified in the "Required Documents" Section of this vacancy.  If you submit a document using the same document title, the second submission will overwrite the first submission.

To fax supporting documents you are unable to upload, complete this cover page using the following Vacancy ID 818402. Fax your documents to:  1-478-757-3144.

Step 4:  Review application and click Finish.

Step 5:  Edit application as needed by 11:59 p.m. Eastern Time of closing date.


If you cannot apply online, click the following link to view and print the questionnaire:  View Occupational Questionnaire OPM Form 1203-FX must be provided to show your responses to the occupational questionnaire.  Form 1203-FX can be found at:  Fax all required documents to 1-478-757-3144.  Your OPM Form 1203-FX will be the cover page for your faxed transmission.


The following documents must be submitted by 11:59 p.m. Eastern Time on Friday, January 18, 2013.  You must submit all required documents; otherwise your application will be considered incomplete.  

  --  Online application (Questionnaire) You must answer ALL Suitability Quesitons in the Vacancy Questionnaire. Failure to do so will result in your application being rated incomplete and you will not be considered for the vacancy.

  --  Resume (must include hours, salary, beginning/ending month and year for each employment period) 

  --  Copy of SF 50, Notification of Personnel Action to suport your internal applicant status  


OTHER Eligibility Documentation:  Submit if applicable to you.

   --Copy of latest SF-50, Notification of Personnel Action, if applicant has current or previous Federal civil service experience.
  -- Applicants requesting Military Spouse Preference (MSP) must submit the following documents along with their completed application:
     a.  Military Spouse Employment Request Form (Form available online at:
     b.  A copy of the sponsor's Permanent Change of Station orders indicating authorization of dependent travel.
     c.  Copy of marriage certificate


 Note:  Applicants may not be considered or rated if they do not submit all of the forms indicated above and failure to submit the required forms will not be a basis for subsequent appeal or grievance.


Phone: (678)364-6619
Agency Information:
Virginia New York Puerto Rico District
700 Westpark Drive
Peachtree City, GA
United States


Once your complete application is received and the announcement has closed, we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview.

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