This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Health Science Specialist

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:817856KD

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$56,172.00 to $73,019.00 / Per Year


Tuesday, January 08, 2013 to Tuesday, January 29, 2013




Part Time 32 hours - Excepted Service Term NTE 13 Months


1 vacancy in the following location:
Menlo Park, CA United StatesView Map


United States Citizens


Vacancy Identification Number (VIN):   817856

Our mission:  To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans.



VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities.  For more information on the Department of Veterans Affairs, go to


  • You must be a US citizen to apply for this job
  • Subject to a background/suitability investigation.
  • Designated and/or random drug testing may be required.


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This position is Part Time, 64 hours per pay period (every two weeks/32 hours per week). Salary is prorated to hours worked. 



NOTE: This appointment is in the Excepted Service under Title 38 authority for research positions. This appointment is non-status, non-permanent and does not confer eligibility to be noncompetitively converted to a career-conditional or career appointment. The duration of the appointment is not to exceed (NTE) 13 months; however, it may be reduced/or extended depending upon research project funding.


The incumbent serves as a Health Science Specialist in the Center for Health Care Evaluation (CHCE), a Health Services Research and Development (HSR&D) Center of Excellence. CHCE coordinates system­wide health services research programs, conducts single-and multi-center research projects, and serves as a national resource for scientific and technical expertise on substance use disorder and psychiatric research and program evaluation projects. The incumbent participates in various aspects of the health services research process for projects being conducted by CHCE Principal Investigators (PIs). Duties include:


·         Compiling materials needed to submit research proposals.

·         Conducting bibliographic searches and reviewing, annotating, and organizing scientific literature relevant to health services research projects.

·         Developing and maintaining databases to track the status of grants, progress to date, publications, funding, and other administrative record-keeping.

·         Coordinating preparation, submission, and, renewal of Institutional Review Board (IRB) protocols.

·         Developing and maintaining systems and databases designed to ensure that research projects comply with administrative policies, procedures and requirements.

·         Collecting data from staff or patients through interviews or surveys. Coding data and summarizing it in tables and graphs.

·         Involvement in the preparation of summaries and reports.

·         Proofreading and editing drafts of research materials (e.g., surveys, reports) and making recommendations to Principal Investigators regarding the clarity of the materials, their organization and layout.

·         Developing databases to track and coordinate individual project budgets.
Involvement in coordinating project-related travel and preparation of presentations for professional meetings.



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Time-in-Grade Restriction - Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. The grade may have been in any occupation but must have been held in the Federal service.


SELECTIVE PLACEMENT FACTOR (SCREEN-OUT): Experience using scientific research methods and techniques to conduct research with individuals with medical or psychiatric conditions and substance use disorders. (EXPERIENCE MUST BE SUBSTANTIATED IN FEDERAL RESUME.)


BASIC REQUIREMENT: A bachelor's degree (or higher) with the major study in an academic field related to the health sciences or allied sciences appropriate to the work of the position. (TRANSCRIPT REQUIRED)




In addition to meeting the basic education requirement noted above, this position requires:

EDUCATION AND SPECIALIZED EXPERIENCE REQUIREMENT: One (1) year of specialized experience equivalent to at least the GS-7 level in the Federal service. Specialized experience is progressively responsible experience, which has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and is in or related to the work of the position.




SUBSTITUTION OF EDUCATION: Completion of two (2) years of progressively higher level  graduate leading to a master’s degree OR a master’s degree OR equivalent, in a major field of study related to the health sciences or allied sciences appropriate to the work of the position. (TRANSCRIPT REQUIRED)





A combination of specialized experience and related graduate education as described that demonstrates your ability to perform the duties of the position and fully qualifying at the GS-9 grade level. If you qualify with a combination, your experience must be documented in your application/resume and transcripts are required.


You will be rated on the following Knowledge, Skills, Abilities and Other characteristics (KSAOs) as part of the assessment questionnaire for this position:

  • Knowledge with health services and related research and overall research project coordination.
  • Knowledge with data collection procedures and coding.
  • Ability to demonstrate written and oral communication skills.
  • Skilled in the use of Microsoft Office programs.
  • Ability to organize, establish priorities and coordinate multiple tasks.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at .

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC.  WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.  If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

APPLICANTS PLEASE NOTE:  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.)  Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.  Applicants can verify accreditation at the following website:  All education claimed by applicants will be verified by the appointing agency accordingly. *** If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. ***

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation.

Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veterans Preference" with required proof as stated on the form.  For more information, please review the information for disabled Veterans in the application checklist or visit



Your résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.


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Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life.  For more information please visit us at .


RPL/ICTAP/CTAP:  The Reemployment Priority List (RPL), Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. Information about RPL, ICTAP, and CTAP eligibility is on OPM's Career Transition Resources website at:


Reasonable Accommodation: This office provides reasonable accommodations to applicants with disabilities. If requested and appropriate, and you need reasonable accommodation for any part of the application and hiring process, please notify this office either orally or in writing. The decision on granting reasonable accommodation will be on a case-by-case basis.

Information about Reasonable Accommodation is on OPM’s Reasonable Accommodation website at:


Special Employment Consideration:  VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more.


The Department of Veterans Affairs supports a drug-free environment.


The Department of Veterans Affairs is an Equal Opportunity Employer.

VA employees, applicants for employment, and former employees shall not be discriminated against based on race, color, religion, gender (sex), national origin, age, physical or mental disability, and/or reprisal for filling a charge of discrimination, participating in an investigation, or having opposed prohibited discrimination.  Sexual and non-sexual harassment based on the above categories is also prohibited.


Receiving Service Credit for Earning Annual (Vacation) Leave:  Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.  VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service.  This credited service can be used in determining the rate at which they earn annual leave.


This job opportunity announcement may be used to fill additional vacancies within (90) days.







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To apply for this position, you must provide a complete application (See "Required Documents" section below).   The complete Application package must be submitted by 11:59 PM (EST) on Tuesday, January 29, 2013.

To begin the process, click the Apply Online button at the bottom of this screen to create an account or log in to your existing USAJOBS account.  Be sure to upload the required documents before you submit your application.  Please ensure you click the Submit My Answers button at the end of the process.  Mailed/emailed applications will not be accepted.

Note: To change or update your application, simply reapply through My USAJOBS, before the closing date.  To check the status of your application, log into your USAJOBS account (, select Application Status and click on the more information link under the application status for this position.

If you cannot apply online:

  1. Click the following link to view and print the occupational questionnaire: View Occupational Questionnaire.
  2. Print this 1203FX form to provide your response to the occupational questionnaire: .
  3. Fax the completed 1203FX form along with all supporting documents to (478)757-3144.  Your 1203FX form must be placed on top of all materials being faxed and will serve as a cover page for your fax transmission.
  4. Keep a copy of your fax receipt in case verification is needed.

To fax supporting documents you are unable to upload:

  1. Complete this cover page using the following Vacancy ID: 817856.  You must use this fax cover sheet in order for your documents to be matched with your online application.
  2. Fax your documents to (478)757-3144.


The following documents are required:

  • Federal Résumé.
  • Responses to the questionnaire.
  • Copy of your transcript if you are using education to qualify.
  • Evidence of your eligibility to apply for this vacancy (please see checklist).
  • Any other documents required by the checklist. 
  •  OF-306 – Declaration for Federal Employment. A fillable version of the form can be found here:


Resume Reminder - Your federal resume must include the following information for each job listed: job title, duties (be as detailed as possible), month and year start/end dates (e.g., June 2007 to April 2008), and indication of full-time or part-time status (include hours worked per week).




Phone: (650)493-5000x63951
Fax: (478)757-3144
TDD: (650)493-3951
Agency Information:
VHA Palo Alto HCS
Department of Veterans Affairs
Palo Alto Health Care System
Palo Alto, CA
94304 Fax: (478)757-3144


After we receive your complete application package (including all required documents), your qualifications will be reviewed and assigned an initial rating.  We will also review your application to make sure that your résumé supports the answers given in the questionnaire. If your résumé does not support your questionnaire answers, we will adjust your rating accordingly. Based on your ranking or numerical score, you may be referred to the hiring manager for further consideration and possible interview. You will be notified when your rating is determined.

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