Job Title: Management Support SpecialistJob Announcement Number: 13-NA30-005
Department: Department Of Energy
Agency: National Nuclear Security Administration
This position is closed and no longer accepting online applications through USAJOBS.
The contents of the announcement can still be viewed.
/ Per Year
Wednesday, January 02, 2013 to
Tuesday, January 08, 2013
SERIES & GRADE:
Full Time, Career or Career Conditional -
This is a permanent position.
1 vacancy -
Washington Navy Yard, DC, US View Map
WHO MAY APPLY:
•Current Federal employees with competitive status (within the local commuting area)
•Former Federal employees with reinstatement eligibility (within the local commuting area)
•Veterans eligible for special hiring authorities such as VEOA, VRA, 30% Disabled, etc.
•Those eligible under an interchange agreement or a special appointing authority.
Where is this position located?
U.S. Department of Energy
National Nuclear Security Administration
Deputy Administrator for Naval Reactors (NA-30)
1240 Isaac Hull Avenue, SE
Washington Navy Yard
Washington, DC 20376
Naval Reactors Mission:
Provide the Nation with safe, effective, and affordable nuclear propulsion plants and ensure their continued safe and reliable operation through lifetime support, research and development, design, construction, specification, certification, testing, maintenance, and ultimate disposal.
National Nuclear Security Administration Demonstration Project
This position is covered by the National Nuclear Security Administration (NNSA) Demonstration Project. The NQ-02 pay band is equivalent to the GS-9-12 grade levels. This position is at the full performance level.
For more information on the NNSA Demonstration Project and Pay Band/Salary Tables, contact the HR Consultant listed on this vacancy announcement.
DUTIES:Back to top
As a Management Support Specialist, you will:
- Provide vital travel program, administrative and office services support to the Naval Nuclear Propulsion Program.
- Provide the Director of Management Services with management, budget and administrative support.
- Provide daily direction to the Directorate's administrative staff concerning both Department of Energy (DOE) and Department of Navy (DON) travel program operations.
- Provide direction and assistance in resolving matters concerning DOE and DON travel requirements.
- Review all travel documents to ensure they are submitted in accordance with the federal and program travel requirements.
QUALIFICATIONS REQUIRED:Back to top
For this position, qualifying experience includes:
- One year of specialized experience at or above the NQ-01 or GS-7 level that demonstrates knowledge of administrative practices and procedures in the areas of travel, computer applications, preparing reports, and records management. (OR)
- A master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D can be substituted for specialized experience. (To substitute education for experience, the education must be in a related field.) (OR)
- An equivalent combination of experience and education.
Your application and resume should demonstrate that you possess the following knowledge, skills and abilities (KSAs). You are NOT required to provide a separate narrative response. Rather, your resume must describe how your past experience demonstrates the following KSAs.
- Ability to act as a point of contact for authoritative information on administrative policies, procedures and requirements such as DOE and DON travel regulations and policies.
- Detailed knowledge of government travel charge card usage and administrative support policies.
- Knowledge of federal travel regulations.
- Knowledge of standardized office and administrative practices and procedures in order to develop new or modified work methods.
- Ability to communicate orally sufficient to influence and motivate others with the goal of gaining compliance with policies and procedures.
Time-In-Grade/Band: Current federal employees must meet time-in-grade/time-in-band requirements to be eligible for consideration.
CTAP/ICTAP Candidates: To be considered "well qualified", you must meet all of the requirements as described in this section.
You must meet all qualification and eligibility requirements within 30 days of the closing date of the announcement.
EDUCATION: ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts to support your educational claims. Education must be accredited by an accrediting institution recognized by the US Department of Education.
Foreign education must be reviewed by an organization recognized by the US Department of Education. Foreign education special instructions
GENERAL REQUIREMENTS FOR EMPLOYMENT
The position is covered under the DOE Drug-Free Workplace Order 3792.3. The tentative selectee must test negative prior to final selection for this position and will be subject to random testing thereafter.
This position requires you to obtain and maintain a DOE 'Q' level security clearance/access authorization.
Male applicants born after 12/31/1959, who are required to register with the Selective Service under section 3 of the Military Selective Service Act, must be registered (or must have registered at the time they were required to do so) in order to be eligible for appointment.
This position requires occasional travel.
HOW YOU WILL BE EVALUATED:
We will review your application to ensure you meet the job requirements.
If you meet the qualification requirements and are found to be among the top candidates, your application will be referred to the selecting official for further review.
If your resume is incomplete or does not support the responses in your online questionnaire, or if you fail to submit required documentation BEFORE the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted.
To preview questions please click here.
HOW TO APPLY:Back to top
You must submit your completed online application by 11:59 pm Eastern Time on the closing date to be considered. You must apply online; paper applications will not be accepted. Requests for extensions will not be granted.
Steps to submit your complete application:
1. You must have a USAJOBS account and be logged in.
2. Have a completed resume in your USAJOBS profile.
3. Click the Apply Now button.
4. Respond to all application assessment questions, carefully following any instructions.
5. Upload any of the required documents as listed in the announcement.
6. IMPORTANT: In the final step of the application process, you will be shown a copy of your resume and all of the information you submitted during the application process, but YOU ARE NOT DONE JUST YET! You must click the 'Finish' button and receive confirmation that you have submitted a complete application. If you do not click Finish, your application will not be sent to us. Your USAJOBS status page may show a complete application even if you have not fully completed the final step of this application process.If you cannot apply online because of a disability, please contact the HR Specialist listed on this announcement during normal business hours.
If you experience any difficulties with the application process (anything after you have clicked the "Apply Now" button), please contact the HR Specialist listed on this announcement during normal business hours. If you are having trouble with USAJOBS, please visit the USAJOBS Resource Center or email firstname.lastname@example.org .
Please carefully review the following list to determine what documentation you need to submit. Some documents may not apply to all applicants. If you are unsure, click the link for each document type to read more.
All applicants: Resume supporting your specialized experience and responses to the online questionnaire.
Applicants using education to qualify: Documentation verifying your educational claims which can include unofficial transcripts or any report listing institution, course title, credits earned and grade.
Current/former Federal employees: Most recent SF-50 (to verify eligibility your SF-50 must list series, grade, tenure and position type occupied).
Displaced Federal employees: ICTAP/CTAP documentation.
All Veterans: VRA/VEOA eligibility documentation (DD-214 that includes character of service, Statement of Service letter that includes Character of Service) if currently Active Duty.
Disabled Veterans: DD214 that includes Character of Service, PLUS SF-15 and the VA Disability letter that includes the percentage of disability.
Appointment of Certain Military Spouses:
Copy of military member's PCS orders and/or Death Certificate and Marriage License.
Persons with Disabilities: Proof of disability (if you are applying for a non-competitive appointment under Schedule A authority).
The preferred method for submitting your documents is to upload the document(s) from your computer, or from USAJobs. Alternatively, you may fax your documentation by using the fax cover sheets generated within the online application.
After you submit your online resume, the automated system will prompt you to upload/fax your supporting documents.
WHAT TO EXPECT NEXT:
After each step in the recruitment process, your status will be updated in USAJOBS. You can review your status in USAJOBS at any time. You may also elect to receive status updates via email by changing the notification settings in your USAJOBS profile. Please check that your USAJOBS profile contact information is current and correct each time you apply to a job--this will ensure we are able to contact you as quickly as possible.