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This Position Is No Longer Available

Job Title:  Management Support Specialist
Department:  Department Of Energy
Agency:  National Nuclear Security Administration
Job Announcement Number:  13-NA30-005

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$51,630.00 to $97,333.00 / Per Year
Wednesday, January 02, 2013 to Tuesday, January 08, 2013
Full Time, Career or Career Conditional - This is a permanent position.
1 vacancy - Washington Navy Yard, DC, US  View Map
•Current Federal employees with competitive status (within the local commuting area)
•Former Federal employees with reinstatement eligibility (within the local commuting area)
•ICTAP/CTAP eligibles
•Veterans eligible for special hiring authorities such as VEOA, VRA, 30% Disabled, etc.
•Those eligible under an interchange agreement or a special appointing authority.


Where is this position located?

U.S. Department of Energy
National Nuclear Security Administration
Deputy Administrator for Naval Reactors (NA-30)
1240 Isaac Hull Avenue, SE
Washington Navy Yard
Washington, DC  20376

Naval Reactors Mission:
Provide the Nation with safe, effective, and affordable nuclear propulsion plants and ensure their continued safe and reliable operation through lifetime support, research and development, design, construction, specification, certification, testing,  maintenance, and ultimate disposal.

National Nuclear Security Administration Demonstration Project

This position is covered by the National Nuclear Security Administration (NNSA) Demonstration Project.  The NQ-02 pay band is equivalent to the GS-9-12 grade levels.  This position is at the full performance level.


For more information on the NNSA Demonstration Project and Pay Band/Salary Tables, contact the HR Consultant listed on this vacancy announcement.



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    As a Management Support Specialist, you will:

    • Provide vital travel program, administrative and office services support to the Naval Nuclear Propulsion Program.
    • Provide the Director of Management Services with management, budget and administrative support.
    • Provide daily direction to the Directorate's administrative staff concerning both Department of Energy (DOE) and Department of Navy (DON) travel program operations.
    • Provide direction and assistance in resolving matters concerning DOE and DON travel requirements.
    • Review all travel documents to ensure they are submitted in accordance with the federal and program travel requirements.


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    For this position, qualifying experience includes:

    • One year of specialized experience at or above the NQ-01 or GS-7 level that demonstrates knowledge of administrative practices and procedures in the areas of travel, computer applications, preparing reports, and records management. (OR)
    • A master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D can be substituted for specialized experience. (To substitute education for experience, the education must be in a related field.) (OR)
    • An equivalent combination of experience and education.

    Your application and resume should demonstrate that you possess the following knowledge, skills and abilities (KSAs).  You are NOT required to provide a separate narrative response.  Rather, your resume must describe how your past experience demonstrates the following KSAs.

    • Ability to act as a point of contact for authoritative information on administrative policies, procedures and requirements such as DOE and DON travel regulations and policies.
    • Detailed knowledge of government travel charge card usage and administrative support policies.
    • Knowledge of federal travel regulations.
    • Knowledge of standardized office and administrative practices and procedures in order to develop new or modified work methods.
    • Ability to communicate orally sufficient to influence and motivate others with the goal of gaining compliance with policies and procedures.

    Time-In-Grade/Band:  Current federal employees must meet time-in-grade/time-in-band requirements to be eligible for consideration.

    CTAP/ICTAP Candidates:  To be considered "well qualified", you must meet all of the requirements as described in this section.

    You must meet all qualification and eligibility requirements within 30 days of the closing date of the announcement.

    EDUCATION:  ARE YOU USING YOUR EDUCATION TO QUALIFY?  You MUST provide transcripts to support your educational claims.  Education must be accredited by an accrediting institution recognized by the US Department of Education.

    Foreign education must be reviewed by an organization recognized by the US Department of Education.  Foreign education special instructions



    Drug Testing
    The position is covered under the DOE Drug-Free Workplace Order 3792.3. The tentative selectee must test negative  prior to final selection for this position and  will be subject to random testing thereafter.  

    Security Clearance
    This position requires you to obtain and maintain a DOE 'Q' level security clearance/access authorization.

    Selective Service
    Male applicants born after 12/31/1959, who are required to register with the Selective Service under section 3 of the Military Selective Service Act, must be registered (or must have registered at the time they were required to do so) in order to be eligible for appointment.

    This position requires occasional travel.


    We will review your application to ensure you meet the job requirements.

    If you meet the qualification requirements and are found to be among the top candidates, your application will be referred to the selecting official for further review.

    If your resume is incomplete or does not support the responses in your online questionnaire, or if you fail to submit required documentation BEFORE the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted.


    To preview questions please click here.


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    The Department of Energy offers comprehensive and competitive benefits.

    You may be eligible for some or all of the following:

    •     Health, life, dental, vision, and long-term care insurance
    •     Retirement program
    •     Paid holiday, sick, and vacation time
    •     Flexible work schedules and telework
    •     Training and education opportunities
    •     Transit benefit
    •     Flexible Spending Account
    •     Thrift Savings Plan (401k equivalent)
    •     Health and wellness programs

    For more information on these benefits, see the USAJOBS Resource Center's Interactive Benefits Page  


    • The Federal government is an equal opportunity employer.  The Department of Energy values a diverse workforce.
    • Veterans and persons with disabilities are encouraged to apply.  For more information, please visit the links below.
    • More than one selection may be made from this vacancy announcement.
    • Some positions may require completion of a probationary period.
    • If you believe you are eligible for the Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP), please visit the OPM CTAP/ICTAP website for more information.  In order to be considered under the CTAP or ICTAP programs, your application score must achieve a numerical score of 85 points (not including veterans preference points) on the job specific questions portion of the online questionnaire.  You must also submit a copy of the agency notice of separation or intended separation, a copy of your most recent Performance Rating and a copy of your most recent SF-50.
    • EEO Policy Statement
    • Reasonable Accommodation Policy Statement
    • Veterans Information


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    You must submit your completed online application by 11:59 pm Eastern Time on the closing date to be considered. You must apply online; paper applications will not be accepted. Requests for extensions will not be granted.

    Steps to submit your complete application:

    1. You must have a USAJOBS account and be logged in.
    2. Have a completed resume in your USAJOBS profile.
    3. Click the Apply Now button.
    4. Respond to all application assessment questions, carefully following any instructions.
    5. Upload any of the required documents as listed in the announcement.
    6. IMPORTANT: In the final step of the application process, you will be shown a copy of your resume and all of the information you submitted during the application process, but YOU ARE NOT DONE JUST YET!  You must click the 'Finish' button and receive confirmation that you have submitted a complete application. If you do not click Finish, your application will not be sent to us. Your USAJOBS status page may show a complete application even if you have not fully completed the final step of this application process.If you cannot apply online because of a disability, please contact the HR Specialist listed on this announcement during normal business hours.

    If you experience any difficulties with the application process (anything after you have clicked the "Apply Now" button), please contact the HR Specialist listed on this announcement during normal business hours.  If you are having trouble with USAJOBS, please visit the USAJOBS Resource Center or email .


    Please carefully review the following list to determine what documentation you need to submit.  Some documents may not apply to all applicants.  If you are unsure, click the link for each document type to read more.

    All applicants: Resume supporting your specialized experience and responses to the online questionnaire.

    Applicants using education to qualify: Documentation verifying your educational claims which can include unofficial transcripts or any report listing institution, course title, credits earned and grade.

    Current/former Federal employees: Most recent SF-50 (to verify eligibility your SF-50 must list series, grade, tenure and position type occupied).

    Displaced Federal employees: ICTAP/CTAP documentation.

    All Veterans: VRA/VEOA eligibility documentation (DD-214 that includes character of service, Statement of Service letter that includes Character of Service) if currently Active Duty.

    Disabled Veterans: DD214 that includes Character of Service, PLUS SF-15 and the VA Disability letter that includes the percentage of disability.

    Appointment of Certain Military Spouses:
    Copy of military member's PCS orders and/or Death Certificate and Marriage License.

    Persons with Disabilities: Proof of disability (if you are applying for a non-competitive appointment under Schedule A authority).

    The preferred method for submitting your documents is to upload the document(s) from your computer, or from USAJobs.  Alternatively, you may fax your documentation by using the fax cover sheets generated within the online application.

    After you submit your online resume, the automated system will prompt you to upload/fax your supporting documents.


    Bethany Deglau
    Phone: 412-476-7253
    Fax: 000-000-0000
    Agency Information:
    National Nuclear Security Administration
    U. S. Department of Energy
    Deputy Admin for Naval Reactors
    Washington, DC
    Fax: 000-000-0000


    After each step in the recruitment process, your status will be updated in USAJOBS. You can review your status in USAJOBS at any time. You may also elect to receive status updates via email by changing the notification settings in your USAJOBS profile.  Please check that your USAJOBS profile contact information is current and correct each time you apply to a job--this will ensure we are able to contact you as quickly as possible.

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    EEO Policy Statement | Reasonable Accommodation Policy Statement | Veterans Information | Legal and Regulatory Guidance