This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Staff Assistant, GS-0303-08 (Open to All U.S. Citizens) BB

Department:Department Of Transportation

Agency:Federal Highway Administration

Job Announcement Number:FHWA.HOP-2013-0008

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$46,745.00 to $60,765.00 / Per Year


Friday, December 28, 2012 to Friday, December 28, 2012




Full Time - - Permanent




1 vacancy in the following location:
Washington, DC, USView Map


Applications will be accepted from any U.S. citizen. A separate job announcement is being advertised for applicants eligible for status consideration. Current and former status employees and veterans who qualify under VEOA are encouraged to also apply to announcement: FHWA.HOP-2013-0007.



Real solutions to meet genuine challenges. Innovative ideas to take on growing realities. That's the Federal Highway Administration - Leaders in Paving the Way on the Road to Success.

You will be Staff Assistant to the Director of the Office of Freight Management and Operations and provide administrative and secretarial support for the Office Director and the Office’s service-oriented Teams. As Staff Assistant, you will be responsible for assisting the Office Director in ensuring the work of the Office and Team is coordinated, deadlines are met, and the finished products reflect established standards and appropriate clearances.  You will also work on a wide variety of special projects for the Office Director.

The ideal candidate for this position is experienced and has extensive knowledge and experience in procurement administration, records and information management, and other administrative functions (e.g. setting up meetings, arrange travel, distribute information, route actions, refer calls, etc.).


  • You must be a U.S. citizen and meet specialized experience
  • Submit application and resume online by 11:59 PM EST on the closing date
  • Provide all required documents by closing date
  • Position is telework eligible
  • Announcement may be used to fill similar positions within 30 days
  • Announcement also advertised merit promotion: FHWA.HOP-2013-0007


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A Staff Assistant:


  • Receives, reviews and distributes incoming correspondence to appropriate staff for action, making notations as to who is to prepare the response, how the reply is to be addressed, signatory level, etc., and keeps those items that can be personally handled.
  • Provides direct support to and ensures the smooth operation on a variety of administrative matters. 
  • Keeps Office Director’s calendar and schedules appointments without prior approval, and sees that the supervisor is fully briefed. 
  • Makes necessary arrangements for conferences, including space, time, people, handouts, etc.  Responsible for setting up conference calls.
  • Writes and edits internal correspondence (and other material) as requested.  Assignments often consist of editing early drafts or writing from outlines prepared by Office Director or by program office staff.  On more advanced drafts prepared by Office Director or program office staff, incumbent edits materials to ensure clarity, conciseness, factual consistency, and grammatical correctness, recommending deletions or additions, and rewriting some portions to improve style or presentation.
  • Receives and screens incoming telephone calls and visitors to the Director’s office, determining the identity of the caller/visitor and nature of the call/visit.


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To meet the minimum qualifications for this position, you must meet the experience qualifications for the grade at which you are requesting consideration.


To qualify, you must have at least one year of specialized experience equal or equivalent to the following:


  • Experience providing advisory services to staff members on administrative and procedural guidance, assisting with implementation of office policies, operations and practices; AND Experience utilizing automation systems (i.e. travel, correspondence, time and attendance systems) AND advanced functions of software packages to edit, reformat, and produce a wide variety of documents in various formats such as graphics and tables.
Applicants must meet all qualification requirements by the closing date of this announcement.


  • Males born after 12/31/1959 must be registered for the Selective Service.
  • You must complete a one-year probationary period (unless already completed).
  • Government Travel Card - You must be able to obtain and retain a Government contractor-issued travel card to be used for official business as a condition of employment. If unable to obtain and/or retain a card, you may be subject to removal. Those who fail to meet this condition of employment will have our offer of employment rescinded.
  • Time-in-Grade - Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade requirements contained in 5 CFR 300, Subpart F.


If you meet the qualification requirements, your application will be placed in one of four categories: Platinum, Gold, Silver or Bronze, which is based upon your responses to the vacancy questions. Within these categories, applicants eligible for veteran's preference that have provided supporting documents will receive selection priority over non-veterans. The top rated applications will be reviewed for the quality of your experience, education and training relevant to the position. If your resume does not support the specialized experience, or if your application does not support your answers to the Vacancy Specific Questions, your final rating may be modified and/or you may be disqualified from consideration.

To preview questions please click here.


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Benefits include health and life insurance, annual and sick leave, and retirement benefits. Explore the major benefits offered to most Federal Employees here. This position is telework eligible.


Displaced employees may be eligible for ICTAP or CTAP priority consideration. For more information, please review the OPM Employee's Guide to Career Transition.


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Vacancy is limited to the first 75 applications and will close early at midnight on the day we receive the 75th application.

You must submit a complete application package (including resume, vacancy questions and supporting documents) no later than midnight Eastern Time on the closing date of the announcement.
  • To begin, click the Apply Online button on the job announcement.
  • Follow the directions to register, submit all required documents and complete the assessment questionnaire.
  • You may review your saved application(s) at
If you are having difficulty applying online, send an email to or call us at (202)366-1298.


The following documents must be provided by the close date:

  • RESUME - Showing relevant experience and education and fully supporting the required specialized experience.
  • VETERANS - In order to be considered as a preference eligible, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD214. Your DD214 need not be official but must show the type of discharge and dates of active duty. If you are claiming preference eligibility as a disabled veteran, you must submit proof of entitlement of this preference which is normally a valid letter from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability.
  • SPECIAL APPOINTING AUTHORITY DOCUMENTS - If requesting concurrent consideration for Non-competitive (NC) appointment eligibility (e.g. military spouse or persons with disabilities), you must provide appropriate supporting documentation such as PCS orders describing move & marriage certificate; letter from VA or DD214 describing 100% disability of spouse; letter from State Vocational Office certifying disability, etc. For more information, visit military spouse NC appointments or Persons with Disabilities NC appointments. Documents are only required if requesting non-competitive consideration.
  • DISPLACED EMPLOYEE PLACEMENT DOCUMENTS - Only required if requesting priority consideration under CTAP/ICTAP. You must submit ALL of the following: (1) your most recent performance appraisal, (2) the proof of eligibility letter from the Agency, and (3) your most current SF-50, displaying current series and grade. In addition, you must meet the well qualified standards for this vacancy (falling in the Gold Category).

Failure to submit any of the required documents by the closing date of the vacancy will result in your removal from consideration for this position.


Automated Staffing Office
Phone: 202-366-1298
Fax: 571-258-4052
Agency Information:
Submit Application and Documents Online
1200 New Jersey Ave SE / HAHR - 50
Washington, DC
Fax: 571-258-4052


You may check your application status by logging into your USAJOBS account. Within two weeks of the closing date, your application will be reviewed and rated. The most highly qualified candidates in the top group will be referred to the hiring manager for further consideration. If you are selected for an interview, the hiring manager will contact you directly. Once a hiring decision is made, we will notify all applicants of their final status.

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