Major Duties: Develops and implements event budget operating plan; authorizes and administers all budget projections and presentations; has overall negotiation and approving authority for event locations and awarding of such.
Conducts site visits to evaluate facility resources and for coordinating with facility and local community officials to implement required changes ( i.e., event venues, transportation and lodging/eating accommodations).
Provides direct supervision to local host site VA Steering Committee chairpersons, as well as coordination with the host site and local community committees to ensure smooth and well-coordinated events.
Supervises and communicates directly with a National Meet Director to assist in the ·management of the actual competition, development of a rule book, management manual, provide useful corporate knowledge and ensure host site event coordinators are competent and have all resources available to conduct the activity.
Selects and supervises 18 to 20 National Officials that come from a wide range of fields of expertise and backgrounds (therapists, visual impairment coordinators, Phd's, etc); evaluating and ensuring they have the required level of communications skills, planning ability, event experience and knowledge of the applied rules.
Responsible for the overall coordination of various sub-committees (volunteers, public affairs administration, logistics, meet events, equipment site set up, ceremonies, medical support and business/finance )
to ensure activities proceed as planned and issues are resolved as quickly as possible.
Incumbent also serves as event advisor and member of the National Veterans Rehabilitation Special Events Management Group established to provide oversight and management of the four national rehabilitative programs.
Serves on the Management Group as one of four national special event directors and is considered a liaison/expert advisor to the to the Deputy Secretary (Chairman) and the Assistant Secretary for Public & Intergovernmental Affairs (Co-Chair) on all matters concerning the Golden Age Games.
Incumbent coordinates special event efforts with various internal VA organizations at the national and local level; Veterans Service Organizations (VSO) at the national and local level; event corporate sponsors and local, city and state officials at the site of each event. Incumbent participates in coordinating; developing and implementing standardized protocol and policies to be used for each event. The development and on going enhancements of protocol include but are not limited to:
Establishing standardized staffing levels for each aspect of the program (i.e., volunteers, meet events, equipment site set-up, medical support, etc.) and developing guidelines for staff to use during the event.
Establishing budget guidelines to be used in developing, requirements for housing, transportation, facility rental, meals, etc. The implementation of these policies will be coordinated with each national event director and host facility directors.
Establishing site solicitation and selection guidelines to be used for determining host facilities for each event.
Establishing Departmental policies for soliciting sponsorship, foundation grants and fundraising for the events to include the development of written materials required supporting solicitation.
Developing and implementing a VA-wide mentoring program to ensure: the goals and objectives of these national events, as well as the management group, transition smoothly as the result of staff evolution.
Developing a comprehensive public affairs/community relations program to be used for publicity, outreach, support and evaluation for each of the national events.
Incumbent share oversight responsibility for the adherence of all policies and guidelines developed by the Management Group for the national event directors and host facility directors and staff. Close and frequent coordination between the Management Group and other related elements will include site solicitation and selection, on site inspection, local and national fund-raising, community relations, local and national publicity, administration of budget and contracts and all logistical aspects of the event:
Develops and negotiates shared contract responsibilities with co-sponsoring service organizations and participating corporate sponsors. This includes development and implementation of Memorandums of Understanding and disbursement of donated funds and/or foundation grants. ·
Serves as senior advisor for event ceremonies to include VIP protocol, script approval, and master of ceremonies selection and awards presentations. Incumbent will develop standardized policies and guidelines for implementation and will provide on-site support and advice for hosting facility staff at each event.
Participates in the review and advance production of each logo, and all posters, pamphlets, official program booklet, media kit covers, etc. used to promote the national programs.
lncumbent performs duties as a Senior Advisor to the Director of National Programs and Special Events that involve substantial line responsibility for establishing and implementing VA wide and Management Group policies and priorities. Provides oversight and assistance to the Director, NP&SE in developing and implementing standards, plans and procedures for the direction and operation of National Rehabilitation Management Group activities. Incumbent reports directly to the Director, NP&SE.
Under the authority and direction of the Director, NP&SE the incumbent will continuously review National Management Group operations. This will include applying sound management practices to ensure the accomplishment of objectives and conducting intensive reviews and appraisals of existing programs so as to explore new and potential program opportunities.
Serve as advisor to top VA management staff and as Acting Director of National Programs and Special Events when necessary and available. Assists in developing short and long range plans for the accomplishment of program goals and objectives; develops and implements programs and program changes that impact the ability to meet the departments needs.
Assists in the development of innovative/creative community outreach programs that provide volunteers and financial resources. Provides information about the National Rehabilitation Programs to various
representatives from affiliated veteran service organizations, civic groups, national and local community organizations.
At the request of the Director, National Programs and Special Events the incumbent will represent the VA in dealing with a diverse range of people including members of the community, city, state and agency officials at all levels. Meets with the public and speaks on behalf of the Director, NP&SE and VA, resolving disputes, stating policy and describing program changes as they occur.