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This Position Is No Longer Available

Job Title:  Management Assistant (Programs)
Agency:  National Credit Union Administration
Job Announcement Number:  RI-12-MP-588DDW

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$35,123.00 to $72,256.00 / Per Year
Monday, December 31, 2012 to Monday, January 14, 2013
Full Time - Permanent
1 vacancy in the following location:
Albany, NY United StatesView Map
All current and former federal employees with competitive status, reinstatement eligibles, Interagency Career Transition Assistance Program (ICTAP) eligibles, Veterans (VEOA, VRA and 30% Disabled), and special non-competitive appointment eligibles (e.g., Persons with Disabilities, Certain Military Spouses, Peace Corps and Vista Volunteers, etc.). This position is also being advertised under vacancy announcement RI-12-DEU-476DDW for all U.S. Citizens.



Introduction to the Agency: Invest in your nation's future, make a difference in your community...gain from the experience. At the National Credit Union Administration (NCUA) you're not just a number, working to make quotas or improve the bottom line, you have the opportunity to make a difference. NCUA is the federal agency that charters and supervises federal credit unions and insures savings in federal and most state-chartered credit unions across the country through the National Credit Union Share Insurance Fund (NCUSIF), a federal fund backed by the full faith and credit of the United States Government.


This position is located in the Region I office, Division of Management Services. The incumbent provides technical and administrative support to the Director, Division of Management Services, in the areas of budget, procurement, records management, space and property management, time and attendance, supplies and equipment, and general administrative areas.



This position is in a bargaining unit.



  • You must be a U.S. Citizen.
  • Suitable adjudication of background/security investigation is required.
  • Relocation expenses are not authorized.
  • A probationary period is required.


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You will provide technical and administrative support to the Director, Division of Management Services in the areas of budget, procurement, records management, space and property management, time and attendance, supplies and equipment, and other general administrative areas. You will draft procedural guidance for submission of annual estimates of funding needs; develop annual budget estimates; monitor and track obligations and expenditures; analyze the accuracy of incoming invoices; execute monthly reconciliation reports; prepare and process purchase requisitions in compliance with budgeted amount; verify the terms of purchase orders are met; obtain through various methods all supplies and equipment needed to support staff; maintain estimates and select or recommend selection of most appropriate vendor; serve as Records Management Officer; assist in planning of layouts for office alterations; initiate requests for equipment repairs; arrange conferences and meetings; oversee mail distribution; serve as expert on travel regulations; assist in the preparation of travel orders; and monitor preparation and amendment of time keeping records and ensure timely submission to payroll office.


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To qualify for CU-07 grade level, you must have one year of specialized experience equivalent to the CU/GS-06 level in Federal Service where you were required to provide budget assistant duties to a budget officer/analyst or equivalent and prepared purchase orders for the office, including reviewing requests to determine if the information pertaining to items, description, price, quantity, shipping information, etc., was correct and that funds were available for the purchase.

To qualify for CU-08 grade level, you must have one year of specialized experience equivalent to the CU/GS-07 level in Federal Service where you were required to provide support to specialists in one or more of the specialty areas: Budget, Procurement, Records Management, Space and Property Management.

To qualify for CU-09 grade level, you must have one year of specialized experience equivalent to the CU/GS-08 level in the Federal Service where you were provided technical support in at least two of the following administrative areas: Budget, Procurement, Records Management, Space and Property Management. Example of work required would be researching or investigating problem or errors to ensure compliance and recommend action. 

You cannot qualify for this position based on education. You must have the specialized experience as outlined under the "Qualifications" section. 

You must meet the qualifications for this position by the closing date of this announcement. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

  1. Knowledge of automated financial systems.
  2. Knowledge of budgeting practices and contracting rules.
  3. Knowledge and understanding of procurement principles, methods and techniques.
  4. Ability to analyze work problems and suggest alternatives.
  5. Skill meeting and dealing effectively and courteously with a wide variety of audiences.
  6. Skill in the use of various software packages for spreadsheet and data management.



First, your application package will be reviewed for completeness (resume, completed assessment questionnaire, and supporting documentation).  You will not be considered if you fail to submit all the required documents as outlined in this vacancy announcement. 

Second, if you have a complete application package, your RESUME will be reviewed to determine if you meet the basic qualifications and specialized experience requirements (see "Qualification and Evaluations" section).  You must provide specific details in your resume as to how your experience meets the specialized experience. 

Third, if you are determined to be qualified for the position, your resume and supporting documentation will be compared to your responses to the assessment questions.  The numerical rating you received is based on your responses to the questions.  If upon review it is determined that your resume and supporting documentation do not support your responses to the questions, your numerical rating may be adjusted and you may be excluded from consideration for this position.



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NCUA participates in all Federal Benefits programs including but not limited to: Leave, Health Benefits, Life Insurance, Retirement Benefits, Long Term Care and Flexible Spending Account.  Explore the major benefits offered to Federal employees at


If you are selected for this position at the CU-07, or CU-08, you may be non-competitively promoted to the next level through CU-09 level.  Promotion is not automatic and is conditional on demonstrated ability to perform the higher grade level duties, a current written performance appraisal rating of "fully successful" or better, fulfillment of the necessary qualification requirements, and sufficient work at the higher grade level position.


SALARY: Pay will be set using NCUA's Compensation policy. The salary range shown is NCUA's local Pay Rate (LPR) which includes a locality rate of 10.32 percent for the Albany, NY  geographical area.




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To apply for this position, click the "Apply Online" button and follow the prompts to create an account or to login to your existing  USAJOBS account:

1. Submit your resume.

2. Complete the online questionnaire.

3. Submit all required documents (see "Required Documents" section).

4. Click the "Submit My Answers" button at the end of the process.


YOUR RESUME MUST provide specific details as to how your experience meets the specialized experience as described in the "Qualifications" section of this  announcement. Please ensure that you resume includes the month and year that you began and ended, and hours worked per week for each position held. Failure to provide details will result in an ineligible rating.


YOUR RESUME MUST support your responses to the online questionnaire. Failure to provide support may result in a lower or ineligible rating.


NOTE: To return to a previously Saved or Incomplete application you may use the following link:

To Fax supporting documents you are unable to upload, complete this cover page using the following Vacancy ID: (814357). Fax your documents to 1-478-757-3144.


If you cannot apply online:


1. Click the following link to view and print the assessment questionnaire View View Occupational Questionnaire, and

2. Print the 1203FX form to provide your responses to the assessment questionnaire and

3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.


You will not be considered for the position, if you fail to submit all of the above documents.  Please put your name and vacancy ID 814357 on all documents.




1.  After you have answered the online questionnaire, you will be prompted to submit required documents.

2.  You have three options for submitting your documentation:  you can upload documents from your USAJOBS account; upload documents from your personal computer; or fax documents.  Please follow the system prompts to submit your documents.

3.  Not all documents will apply to you and you only need to submit those that are applicable to your situation.

4.  Each document type must be uploaded separately.


All required documents must be received by 11:59PM EST on closing date of the announcement.




VETERANS: If you wish to be considered under the VEOA, VRA and 30% DISABLED Veteran's Authority, you must submit a copy of your Veteran's Documentation (DD-214 (Member 4 Copy), VA letter, SF-15).


SPECIAL EMPLOYMENT CONSIDERATION:  To receive consideration for a special appointment authority (severely disabled, Peace Corps or Vista volunteers, certain military spouses, etc.) you must submit all required documents supporting your claim.

SF-50: Current and former federal employees must submit a Notification of Personnel Action, SF-50, that indicates grade, status, tenure and the full performance level (FPL) of the position held. Please do not submit an SF-50 for a cash/time off award.


NON-COMPETITIVE PROCEDURES:  If you wish to receive consideration under NON-COMPETITIVE PROCEDURES, you must submit a copy of your SF-50 reflecting the effective date of your grade level to the CU-09 or higher; or an SF-50 that reflects you competed and were selected for a position with the target grade level of CU-09 or higher on a permanent basis in the competitive service.

(2) ICTAP/CTAP: Federal employees seeking CTAP/ICTAP eligibility must submit proof of their eligibility:

  • Copy of agency notice;
  • Most recent performance rating; and
  • SF-50 noting current position, grade level and duty location. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must receive an 85 or above on the rating criteria for this position. For additional information, click CTAP.


DISABILITY:  You can apply for a noncompetitive appointment if you meet the eligibility requirements.  You must submit proof of your disability and a certification of job readiness.  If you are a veteran with a disability, you should contact a Department of Veterans Affairs vocational rehabilitation counselor for proof of disability and certification of job readiness.

Please ensure that your resume contains the basic information outlined in the Applying for a federal job link:


Deborah Wise
Phone: (703)518-6653
Agency Information:
National Credit Union Administration
1775 Duke Street
Third Floor
Alexandria, VA


You will receive an email that your resume has been received from the USAJOBS website. You can check the status of your application by logging back into your USAJOBS account.

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