This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Legal Assistant

Department:Department Of Justice

Agency:Justice, U.S. Trustee Program

Job Announcement Number:PH-13-HMB-809202

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$30,449.00 to $44,282.00 / Per Year


Friday, January 25, 2013 to Friday, February 22, 2013




Full Time - Permanent




1 vacancy in the following location:
San Diego, CA United StatesView Map


Applications will be accepted from U.S. citizens and nationals. You need not be a current or former Federal employee to apply.


IMPORTANT NOTE: The candidate selected from this vacancy announcement will be hired under a competitive service appointment. Upon promotion to the GS-6/7 grade levels the selectee will be converted to an excepted service appointment. You will be then asked to sign a statement of understanding regarding the conversion from the competitive service to the excepted service.

The U.S. Trustee Program (USTP) is a litigating component of the Department of Justice and has the legal authority to appear in every bankruptcy case filed in the United States, from Title 28 Chapter 7 liquidations to major Chapter 11 business reorganizations. As a result, USTP employees headquartered in Washington, D.C., and in our 95 field offices throughout the country handle a wide range of challenging and significant matters as we strive to promote the integrity of the bankruptcy system by enforcing bankruptcy laws. Of particular importance is this Program’s effort to address fraud and abuse by debtors, creditors, attorneys, and others in the bankruptcy system by taking formal and informal actions in a civil context and making criminal referrals to and working with the U.S. Attorneys. If you are interested in a challenging and rewarding career and access to a generous benefits package, consider the USTP as your employer of choice!


  • You must be a U.S. Citizen or National.
  • Resume and supporting documents (See How To Apply section).
  • You may be subjected to undergo a urinalysis for a drug test.
  • Moving and Relocation Expenses are not authorized.
  • You must undergo a pre-employment security investigation.


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The incumbent serves as a Legal Assistant responsible for directly and independently supporting one or more professional staff members engaged in the administration of bankruptcy cases.  The work requires a working knowledge of legal processes, procedures, and practices in conjunction with a knowledge of clerical and administrative office skills, and an ability to apply these skills to increase the effectiveness of the staff supported, e.g., attorneys, paralegal specialists and other specialty staff.  Some of the typical work assignments may include: 

• Reviews and processes legal documents associated with Chapters 7, 11, and 13 cases which characteristically are
  relatively straightforward or routine;
• Obtains missing information from petitioners, the file or other sources, and submits completed legal documents to 
  the appropriate attorney or staff member;
• Using original documentation and online legal resources, verifies citations and statutory references contained in legal documents.; 
• Maintains case files, advises staff members of significant events that may alter the legal status of a case;
• Provides a variety of direct clerical and administrative support assistance services, e.g. opens and distributes mail; 
  orders, controls, and distributes recordings of meetings; maintains law library; orders supplies and equipment; processes time 
  and attendance records; and maintains administrative files.
• Produces a variety of written documents and materials utilizing a wide range of office software applications; and
• Performs other related duties as assigned.


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To qualify for this position you must meet both the proficiency and experience requirements described below.


A. Proficiency Requirement in Typing and Office Automation
Applicants for this position must meet the Typing and Office Automation proficiency requirements identified below.  Applicants who do not possess both of these requirements, will not receive further consideration for this position.

1. You must be a qualified typist with a minimum typing speed of 40 words per minute with 3 or fewer errors based on a five minute sample.  To demonstrate that you meet the typing requirement, you may either submit a certificate of proficiency attesting to your typing skills, or you may self-certify yourself. (Note: To self-certify, your resume must show your typing speed.)

2. You must have experience and/or training using word processing, database management, electronic spreadsheet, electronic mail, electronic calendar, and/or other types of office automation software, for composing, drafting and finalizing documents, accessing files, formatting reports, tracking time and attendance, and/or creating directories and logs. (Note: your resume must clearly show you have experience or completed training in using office automation systems).


B. Experience  
For the Grade GS-04:

A. You have at least one year of progressively responsible general experience doing clerical, office, or other work that indicates your ability to acquire the particular knowledge and skills needed to perform the duties of this position. -OR

B. You have completed 2 years of education above high school. (You must include a copy of your transcript(s). -OR

C. You have some specialized experience as described in A, but less than one year; and have more than one year but less than two years of education as described in B. You have computed the percentage of the requirements met and the total is at least 100%. (To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of education beyond the first year by 30. Add the two percentages. The total percentage must equal at least 100 percent to qualify). You must include a copy of your transcript(s).

For the Grade GS-5 
A. You have at least one year of specialized experience equivalent to the GS-4 level; You have experience reviewing documents with legal implications for accuracy and completeness (e.g., court documents, real estate documents, contract, insurance or benefits claims, mortgage or loan applications, tax forms, or other types of legal documents); typing and formatting correspondence and forms; maintaining file systems; and obtaining needed information from files or general reference sources. -OR

B. You have successfully completed 4 years of education above the high school level from an accredited business, secretarial or technical school, junior college, college or university (in any field).  You must include a copy of your transcript(s). -OR

C. You have some specialized experience as described in A, but less than one year; and have completed more than 60 semester hours but less than 4 years of education as described in B. You have computed the percentage of the requirements met and the total is at least 100%. (To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of education in excess of the second year by 60. Add the two percentages. The total percentage must equal at least 100 percent to qualify). You must include a copy of your transcript(s).


ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

Only experience obtained by the closing date of this announcement will be considered.


For Competitive Applicants/All U.S. Citizens: If you meet the qualifications, you will be rated and ranked under Category Rating procedures. The category assignment is a measure of the degree in which your background matches the competencies required for this position. Candidates will be ranked into 3 categories: Best-Qualified; Highly-Qualified; and Qualified.


The Category Rating Process does not add veterans’ preference points or apply the “rule of three," but protects the rights of veterans by placing them ahead of non-preference eligible within each category. Preference eligible who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 per cent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-9 level or higher).


Qualified candidates will be assigned to a quality category. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your rating. All applicants' qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):


  • Attention to Detail
  • Oral Communication
  • Applies Technology to Tasks
  • Written Communication


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The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.  This link provides an overview of the benefits currently offered to Federal employees:


A security investigation will be conducted to determine suitability for this position.  Employment is contingent upon completion of a satisfactory background investigation as adjudicated by the Department of Justice. 

*Position subject to restrictions of PL 103-94, Section 8, Political Recommendations. 

*This is a multiple grade level recruitment.  You are encouraged to identify specifically the grade level(s) for which you wish to be considered by indicating your choice(s) on the application package.  If you do not specify a grade level, you will only be considered at the highest level for which you are qualified. 

*Applicants must serve a one year probationary period. 

Veterans’ Preference: If you are entitled to veterans’ preference, you should indicate the type of veterans’ preference you are claiming on your résumé. Your veterans’ preference entitlement will be verified by the employing agency.
• For 5-point veterans’ preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty); official statement of service from your command if you are currently on active duty; or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions.
• For 10-point veterans’ preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, and the other required documentation identified on the SF-15 to support your preference claim.

EEO Statement: The U.S. Department of Justice is an Equal Opportunity/Reasonable Accommodation Employer. Except where otherwise provided by law, there will be no discrimination because of color, race, religion, national origin, political affiliation, marital status, disability (physical or mental), age, sex, gender identity, sexual orientation, genetic information, status as a parent, membership or non-membership in an employee organization, on the basis of personal favoritism, or any non-merit factor.

The Department of Justice welcomes and encourages applications from persons with physical and mental disabilities. The Department is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973, to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department of Justice. This agency provides reasonable accommodation to applicants with disabilities where appropriate. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization, or other non-merit factor.


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You must submit a complete Application Package by 11:59 PM (EST) on Friday, February 22, 2013.

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire. Please ensure you click the Submit My Answers button at the end of the process.
Note: To return to a previously saved or incomplete application you may use the following link:
To fax supporting documents you are unable to upload, complete this cover page using the following 646962.   Fax your documents to 1-478-757-3144.

If you cannot apply online:
1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire, and
2. Print this 1203FX form to provide your response to the assessment questionnaire and
3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.


To apply for this position, you must provide a complete Application Package which includes:

1. Your Résumé
2. A complete Assessment Questionnaire
3. Other supporting documents:
        - CTAP/ICTAP Documentation, if applicable;
        - Veteran Preference Documentation, if applicable; and
        - College Transcript(s), if qualifying based on education

Your resume MUST contain all information required for Federal employment. Your resume MUST include full employment information such as periods of employment, month and year position(s) started and ended, title of position(s), employer’s name and address, hours worked, description of duties, etc.


Philadelphia Services Branch
Phone: (215)861-3074
Agency Information:
Philadelphia Services Branch
US Office of Personnel Management
600 Arch Street
Philadelphia, PA


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. Based upon your score, you may be referred to the hiring official. If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview. You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).

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