This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Secretary (OA)

Department:Department of Defense

Agency:Department of Defense Education Activity

Job Announcement Number:12-BRA-267

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$32,270.00 to $46,760.00 / Per Year

OPEN PERIOD:

Tuesday, December 18, 2012 to Saturday, December 29, 2012

SERIES & GRADE:

GS-0318-05/06

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

06

DUTY LOCATIONS:

1 vacancy in the following location:
Fort Bragg, NC United StatesView Map

WHO MAY APPLY:

Current permanent Federal civil service employees and reinstatement eligibles in the Fort Bragg commuting area.

JOB SUMMARY:

Do you want to work for an exciting educational organization, with the children of our dedicated U.S. Military members?  Our mission is to provide an exemplary education that inspires and prepares all students for success in a dynamic, global environment.  Come work for the Department of Defense Education Activity, Domestic Dependent Elementary and Secondary Schools at Fort Bragg, North Carolina!

The Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS) is currently accepting applications under examining authority of 10 U.S.C., Section 2164.  This vacancy announcement may be used for the purpose of filling multiple positions throughout the remainder of the school year.  This position is a School Secretary with the Department of Defense Domestic and Dependent Elementary School (DDESS), North Carolina School District, Fort Bragg. The School Secretary serves as secretary and principal clerk of the office fora aprincipal, assistant principal or both, of a DoDEA school.

 

This position can be filled at the GS-05 grade level, GS-06 grade level, or it can be filled as a developmental position and may have promotion potential to the GS-06 grade level.

 

Typing Proficiency Requirements: In addition to meeting the experience and/or education requirements, applicants must include a certificate of proficiency or self-certify that they can type at least 40 words per minute. Your resume must support your self-certification of your typing ability. Otherwise you may not meet the minimum qualifications requirements for this position.

 

Who may be considered:
   · Current, Permanent Federal Civil Service Employees (in the Fort Bragg commuting area)
   · Former Federal Employees with Reinstatement Eligibility (in the Fort Bragg commuting area)
   · NAF/AAFES Interchange Agreement eligibles (in the Fort Bragg commuting area)
   · Family member employees eligible under Executive Order 12721 (in the Fort Bragg commuting area)

 

You must answer ALL Suitability Questions in the Vacancy Questionnaire, numbers 3-8 with a yes or no. Failure to answer ALL Suitability Questions will result in your application being considered incomplete and your application will not receive consideration for the vacancy.

 

This is an Excepted Service Position.

KEY REQUIREMENTS

  • You must be a U.S. Citizen to apply for this position
  • You must meet the Selective Service requirement
  • You must submit your complete application and all supporting documents
  • You must complete the questionnaire and/or knowledge, skills &
  • abilities/competency statement
  • You will be subject to a background/suitability investigation/determination

DUTIES:

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Receives calls, greets visitors, and directs inquiries to the appropriate member of the school staff. Serves as liaison between the principal and/or assistant principal, the school staff, and students or families in the community by providing accurate, timely information and guidance on school procedures, reports, and requirements, as well as school programs, policies, procedures, and activities. Maintains and controls the principal's and assistant principal's calendars and schedules appointments without prior approval based on personal knowledge of their workload, priorities, and commitments. Establishes and manages all records and files related to school correspondence, mail distribution, word processing material, office equipment, and Freedom of Information and Privacy Act data. Uses a personal computer and a variety of software types to prepare letters, messages, memoranda, reports, charts, school bulletins, and other documents. Reviews incoming correspondence and ensures distribution and/or appropriate posting of information of interest or concern to school personnel. Reviews outgoing correspondence for format, grammar, accuracy, conformance, completeness, coherence, and consistency. Make travel arrangements for school principal and school staff. Arranges and schedules visits, makes reservations, notifies organizations and officials to be visits, and upon completion of travel prepares and submits travel vouchers and other documents as appropriate. Enforces policies and procedures for the use of personal computers and other office automation equipment, monitors office compliance with system security procedures and ensures computers are secured at the end of the day, monitors access to computers, computer usage, and type of output being displayed, controls passwords, keys/locks, and privacy data. Reports deficiencies, suspected violations, and other concerns to the principal. Orders and maintains supplies and materials. Arranges for substitute teachers from current listings, calling eligible candidates to verify availability for duty.  Determines appropriate placement and assigns substitute for daily teaching schedule. Maintains time and attendance and leave records. Processes timecards and personnel/position actions for all assigned staff. Provides technical direction and oversight to the school's clerical staff and office volunteers. Schedules, assigns, reviews work, and arranges training.


QUALIFICATIONS REQUIRED:

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Click on link below to view qualification standard. http://www.opm.gov/qualifications/Standards/IORs/gs0300/0318.htm

GS-05 position:
In order to qualify for this position, you need one year of specialized experience at the GS-04 level. Examples of specialized experience include: clerical and administrative duties in support of an organization; using multiple automated programs and software such as databases, spreadsheets, and graphics in support of the clerical and administrative work; answering a multiple telephone system; preparing routine correspondence; scheduling meetings and managing an organizations or office calendar.

OR EDUCATION SUBSTITUTION of four years above high school. One year of full time academic study is defined as 30 semester hours, 45 quarter hours in a college or university or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial or technical school.

GS-06 position:
In order to qualify for this position, you need one year of specialized experience at the GS-05 level. Examples of specialized experience include: controlling and reading all incoming correspondence, screening items to be handled personally, and forwarding the remainder for action; receiving requests for information, advising when the information can be furnished, and providing authorized information from files and records or following up with others to see that non-routine information is provided; arranging for meetings or conferences including reserving meeting room and notifying participants; and requisitioning supplies, equipment and services for the office staff.

There is no substitution of education for experience at the GS-06 grade level.

 

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work.  You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. 


 


Are You Qualifying Based on Education? A photocopy of all OFFICIAL college/university transcripts (front and back) must be submitted.  To receive the maximum allowable credit you must include all transcripts (front and back) for each degree earned to include any additional courses currently in progress.  Any transcripts submitted that are not in English or not official will be removed from the application and will not be considered. (Transcripts must be in English.)

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:
http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html


 

 

Must meet OPM minimum qualification standards to be considered for this position.

 

Typing Proficiency Requirements: In addition to meeting the experience and/or education requirements, applicants must include a certificate of proficiency or self-certify that they can type at least 40 words per minute. Your resume must support your self-certification of your typing ability. Otherwise you may not meet the minimum qualifications requirements for this position.

HOW YOU WILL BE EVALUATED:

This position can be filled at the GS-05 grade level, GS-06 grade level, or it can be filled as a developmental position and may have promotion potential to the GS-06 grade level.

 

Your application will initially be reviewed to determine whether you meet the minimum eligibility and qualifications requirements.  If you are qualified, you will then receive a rating based on the degree to which your background matches the knowledge, skills, and abilities for the position listed.  If, after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligibile/not qualified.  Your application will be placed in one of three categories:  Best Qualified, Well Qualified, or Basically Qualified. 


BENEFITS:

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Working for the Deparment of Defense Education Activity offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System.  The following Web address is provided for your reference to explore the major benefits offered to most Federal employees. To find out more click here http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc.


 



OTHER INFORMATION:

Positions under this announcement will be filled by appointment in the Excepted Service.
 
Relocation expenses will not be authorized.
 
If you are selected for this position and are not a current DDESS employee, the documentation you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 on your entry-on-duty date will be verified through the DHS 'E-Verify' system.  Federal law requires DDESS to use the E-Verify system to confirm the employment eligibility of all new hires.  Under this system, the new hire is required to resolve any identified discrepancies within eight (8) Federal government work days as a condition of continued employment.

 

All selectees will be subject to a background investigation that must be favorably adjudicated.
 
Condition of Employment:  Selectee will be required to participate in Direct Deposit/Electronic Fund Transfer as a condition of employment, reassignment, or promotion, in accordance with DoD Regulation 7000.14-R.



HOW TO APPLY:

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Follow the steps below to apply online.  Your application and ALL required supporting documents must be received by 11:59 p.m. Eastern Time (ET) on Saturday, December 29, 2012.

Paper, faxed or e-mailed electronic applications submitted directly to the agency and not through the USA Jobs program using the instructions below will not be considered.

Step 1:  Create USA Jobs account, including resume and saved documents.  It is essential that your resume provide sufficient information to substantiate your responses in the self-assessments vacancy questions.  If your responses are not adequately substantiated by your resume, the HRO will amend your responses to more accurately reflect the level of compentency that is indicated by the content of your resume.

NOTE:  Your application/resume for Federal employment must include the following information in order to be considered for the position:

--  Total employment period, i.e., starting and ending dates (month and year) for each work experience, paid or unpaid, related to the job for which you are applying.  You MUST include the hours per week that you worked in each specific position.
--  For each position listed in your resume, include a description of your duties and accomplishments to include the following:
      • Employer’s Name
      • Employer’s Address
      • Supervisor’s Name
      • Supervisor’s Phone Number
      • Salary
--  If you are currently employed, you must indicate if we may contact your current supervisor.
--  Your resume must show the highest level of education you have completed.
--  List any job-related training courses (title and year of completion).
--  List any job-related skills.
--  List any job-related certificates and licenses (current only).
--  List any job-related honors, awards, and special accomplishments (give dates, but do not send documents).
--  If you are a current or former Federal employees, please list your highest Federal civilian grade held, job series, and dates of employment.

Step 2:  Answer vacancy questionnaire.  Click the Apply Online button, which is available when you search for a job on www.usajobs.gov, click on the title and proceed.

Step 3:  Submit supporting documents.  Submit the required documents (only if applicable to you) specified in the "Required Documents" Section of this vacancy.  If you submit a document using the same document title, the second submission will overwrite the first submission.

To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID 810436. Fax your documents to:  1-478-757-3144.

Step 4:  Review application and click Finish.

Step 5:  Edit application as needed by 11:59 p.m. Eastern Time of closing date.

If you cannot apply online, click the following link to view and print the questionnaire:  View Occupational Questionnaire OPM Form 1203-FX must be provided to show your responses to the occupational questionnaire.  Form 1203-FX can be found at:  http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf

Fax all required documents to 1-478-757-3144.
Your OPM Form 1203-FX will be the cover page for your faxed transmission.



REQUIRED DOCUMENTS:

The following documents must be submitted by 11:59 p.m. Eastern Time on Saturday, December 29, 2012.  You must submit all required documents; otherwise your application will be considered incomplete.  


   --  Online application (Questionnaire) - REQUIRED

   --  Resume (must include beginning/ending month and year for each employment period) - REQUIRED
   -- SF-50 or equivalent - REQUIRED

   --  Eligibility documentation (DD-214 (if applicable to you)
   -- Transcripts, if qualifying based on education - If applicable to you


Photocopy of all OFFICIAL college/university transcripts (front and back) with announcement number stated on them.  To receive the maximum allowable credit you must include all transcripts (front and back) for each degree earned to include any additional courses currently in progress.  Any transcripts submitted that are not in English or not official will be removed from the application and will not be considered. (Transcripts must be in English.)

Note:  Applicants may not be considered or rated if they do not submit all of the forms indicated above and failure to submit the required forms will not be a basis for subsequent appeal or grievance.

 

AGENCY CONTACT INFO:

NC CSB
Phone: (678)364-6619
Email: HR.CSB.NC@AM.DODEA.EDU
Agency Information:
North Carolina District
700 Westpark Drive
Peachtree City, GA
30269
United States

WHAT TO EXPECT NEXT:

Once your complete application is received and the announcement has closed, we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview.

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Job Announcement Number:

12-BRA-267

Control Number:

333973600