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This Position Is No Longer Available

Job Title:  Administrative Fellow
Department:  Department Of Veterans Affairs
Agency:  Department of Veterans Affairs - Agency Wide
Job Announcement Number:  VR-809762-VISN-GHATP-13

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$42,308.00 to $68,702.00 / Per Year
Wednesday, February 06, 2013 to Friday, March 01, 2013
Full Time - Multiple Appointment Types
1 vacancy in the following location:
Long Beach, CA United StatesView Map
United States Citizens


Vacancy Identification Number (VIN) 809762

The Department of Veterans Affairs (VA) needs employees who possess the energy, compassion, and commitment to serve those who served our country. Whatever the job title, every position in VA will give you a chance to make a meaningful and personal contribution to the lives of truly special and deserving people - our Veterans. Working for VA is one of the most emotionally satisfying and professionally rewarding ways to dedicate the best within you to your Country's service.

If you are transitioning from the military or a Veteran already, we invite you to explore the benefits of continuing your career at the VA. The VA is committed to hiring Veterans.

The VA is much more than just another employer. It is an honorable, open and welcoming community of those who care. Gratitude is our motivation and service is our mission.

The VA has adopted Core Values and Characteristics that apply universally across the Department. The five Core Values define “who we are,” our culture and how we care for Veterans, their families and other beneficiaries. The Values are Integrity, Commitment, Advocacy, Respect and Excellence (“I CARE”).

America's Veterans need you!

To find out more, go to


  • You must be a U.S. citizen to apply for this job.
  • Subject to a background/suitability investigation.


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The Veterans Health Administration (VHA) Administrative Program under the Graduate Healthcare Administration Training Program (GHATP) supplements the didactic component of health services administration graduate programs with opportunities for applying knowledge gained through course work. Through this program, VA provides in-hospital experiences for students receiving their master's degree in the health care management/administration field.

The VHA's Administrative Fellowship program under the Graduate Healthcare Administration Training program (GHATP) is a formal Fellowship which allows the Fellow to gain valuable experience in a healthcare network. Through this program, VA provides in-hospital experience for recent graduates in Healthcare Administration/management field.

During the experience, the fellow will rotate through various departments of the five medical centers located within the Network. The fellow will also have opportunities to complete rotations through other components of the health system offering access to academically-affiliated medical centers, community-based outpatient clinics, ambulatory surgical centers, domiciliaries, long-term care services, electronic health record system, research centers, telehealth programs, and/or external rotations (such as Veterans Benefits Administration, or a neighboring non-VA health care facility). After completing these rotations, the fellow will complete a diverse range of management tasks and projects in the fellow’s areas of interest, as well as in areas of the organization’s needs. These assignments are an integral part of the residency/fellowship aimed at equipping the fellow with the necessary competencies of an effective healthcare administrator. Areas of interest that may be explored include (but are not limited to): operations management, project management, finance management, quality management, information systems management, medical management, human resources management and research administration. The fellow will report directly to, and have close working relationships with the Network Director and Deputy Network Director. The fellow will also work closely with the other officers in the Network and the senior leadership teams at the Medical Centers. The fellow will have the opportunity to attend senior management and network executive board meetings, morning reports, conferences, and more. The mentoring experience our program offers a meaningful professional relationship with experienced senior leaders and guidance in gaining the knowledge and skills essential to the fellow successfully developing his or her own management and leadership style. For more information about the VA Desert Pacific Healthcare Network, please visit the following website:

Selection announcement Date: Late March 2013.

Start date: Negotiable, no sooner than May 1, 2013.


Work schedule: Monday- Friday (8am-430pm).




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Applicants must be a US Citizen


Administrative Fellow-

This position is for students that will graduate before September 30, 2013. They also must meet the following requirements:

1. Enrolled in a CAHME-, CEPH-, AACSB-, ACBSP-, or NASPAA- accredited MHA, MHSA, MPH, MBA, MPA, MSPA or other Health Care Management / Administration Degree program.

2. Prior to a fellowship appointment, incumbents will be required to complete 40 hours of volunteer work at any VA healthcare facility before graduation.

3. Applicants must provide a copy of their resume, two letters of recommendation (one from the applicant's program director/department chair), and a copy of their unofficial graduate transcript.

You will be rated on the following competencies as part of the assessment questionnaire for this position. Narrative responses are not required at this time.

1.      Knowledge of basic health care management principles, practices, and techniques

2.      Strong communication skills, both written and oral

3.      Ability to use methods for conducting studies and gathering qualitative and quantitative data

4.      Ability to manage projects/programs achieving milestones and meeting deadlines

5.      Systems-thinking ability

6.      Involvement in professional associations/community involvement

7.      GPA greater than 3.5 on a 4.0 scale preferred

If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledges, skills and abilities; completion of a work sample, and/or contact for an interview.

PHYSICAL REQUIREMENTS: Position is generally sedentary. However, walking, standing, and bending may be required,

For more information on these qualification standards, please visit OPM's web site at

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).

APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.  Please refer to this checklist to ensure proper accreditation and for foreign education requirements: (

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) showing all dates of service as well as character of service (honorable, general, etc.).  Additionally, Veterans with service-connected disability of 10% or more must also submit a copy of their official statement from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying their service-connected disability and/or their receipt of compensation for service-connected disability.   If the military member is within 120 days of separation and does not yet have a DD214, the member may instead submit any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed.

Veterans with service-connected disability of less than 10%, non-service-connected disability, and Purple Heart recipients, as well as those claiming derived preference for a spouse, widow or widower, or natural mother, should refer to and submit a completed SF-15, "Application for 10-Point Veteran Preference" and required documentation with your application materials.

For more information on Veterans' Preference, please visit


After the vacancy announcement closes, those applicants who meet the minimum qualification requirements for the position are referred to the hiring manager for further consideration and possible interview.


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The Department of Veterans Affairs offers a comprehensive benefits package.  The following link provides an overview of the benefits currently offered:

The Federal Government has special appointing authorities for persons with qualifying disabilities (go to   For additional information on these, and other special appointing authorities, refer to this checklist or contact Grant D. Sloan at (562)826-5651 or e-mail GRANT.SLOAN@VA.GOV.


Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Well qualified applicants possess experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all, of the requirements of the job.  Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at

The Federal Government has special appointing authorities for persons with qualifying disabilities (go to For additional information on these, and other special appointing authorities refer to this checklist.

Placement Policy:  The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion.  The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement.  Management may use any one or any combination of these methods to fill the position.

Receiving Service Credit for Earning Annual (Vacation) Leave:  VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

You may be required to serve a probationary period.


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To apply for this position, you must provide a complete Application Package (See “Required Documents” section below).  The complete Application Package must be submitted by 11:59 PM (EST) on Friday, March 01, 2013.

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Be sure to upload the required documents before you submit your application.  Please ensure you click the Submit My Answers button at the end of the process.  Mailed/emailed applications will not be accepted.

Note: To change or update your application, simply reapply through My USAJOBS, before the closing date.  To check the status of your application, log into your USAJOBS account (, select Application Status and click on the more information link under the application status for this position.

If you cannot apply online: you will need to click the following link to view and print the occupational questionnaire:View Occupational Questionnaire.  Then print the 1203FX form to complete and provide your responses to the occupational questionnaire  Fax the completed 1203FX form along with any supporting documents to (478) 757-3144. Your 1203FX will serve as a cover page for your fax transmission. Keep a copy of your fax receipt n case verification is needed.

To fax supporting documents you are unable to upload: Complete the following cover page using 809762. You must use this fax cover sheet in order for your documents to be matched with your online application.  Fax your documents to (478) 757-3144. Keep a copy of your fax receipt in case verification is needed.


The following documents are required:

    • Résumé
    • Responses to the questionnaire.
    • Copy of your transcript.
    • Two letters of recommendation (a minimum of one from the program director/ dean)
    • IF you are a veteran, the Member-4 copy of your DD-214.
    • IF you are a current/former Federal employee a copy of your last SF-50.


Grant D. Sloan
Phone: (562)826-5651
Agency Information:
VHA Long Beach HCS
Human Resources Management
5901 E 7th Street
Do Not Mail Applications
Long Beach, CA


After the vacancy announcement closes and a referral certificate is issued, an electronic notification letter - or e-mail - will be sent to applicants who provide an e-mail address.  Otherwise, you will receive a notification letter via the U.S. Postal Service within 2 to 4 weeks.

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