This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Secretary (OA)

Department:Department of Defense

Agency:Department of Defense Education Activity

Job Announcement Number:13-HD-805500

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$27,431.00 to $44,176.00 / Per Year

OPEN PERIOD:

Wednesday, January 02, 2013 to Sunday, June 30, 2013

SERIES & GRADE:

GS-0318-05/07

POSITION INFORMATION:

Multiple Schedules - Multiple Appointment Types

PROMOTION POTENTIAL:

07

DUTY LOCATIONS:

Few vacancies in the following location(s):
Vaihingen GermanyView Map
Boeblingen GermanyView Map
Heidelberg GermanyView Map
Stuttgart GermanyView Map
Wiesbaden GermanyView Map

WHO MAY APPLY:

Status Candidates

JOB SUMMARY:

Do you want to work for an exciting educational organization, with the children of our dedicated U.S. Military members?  Our mission is to provide an exemplary education that inspires and prepares all students for success in a dynamic, global environment.  Come work for the Department of Defense Education Activity, Department of Defense Dependents Schools-Europe!

Positions are located in: Boeblingen, Germany; Heidelberg, Germany; Stuttgart, Germany; Vaihingen, Germany and Wiesbaden, Germany. Maps showing these geographical locations can be found at: http://www.dodea.edu/Europe/schools/index.cfm

Who May Apply:  Individuals in the local commuting area who are current career/career-conditional Federal employees in the competitive service; reinstatement eligibles; individuals on an interchange agreement; U.S. citizen family members; military spouse eligibles; Interagency Career Transition Assistance Plan (ICTAP) eligibles; and/or 30% disabled veterans may apply.  All Veterans Employment Opportunity Act (VEOA) and Veterans Recruitment Appointment (VRA) eligibles may apply as well.

This announcement may be used for the purpose of filling multiple positions throughout the school year.  There is no guarantee if or when a specific position may become available.

KEY REQUIREMENTS

  • You must be a U.S. Citizen to apply for this position
  • See Other Information for details on ordinarily residents and dual citizens
  • You will be subject to a background/suitability investigation/determination
  • Male applicants must meet Selective Service requirements

DUTIES:

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This position is a developmental position.  It may be filled at either the GS-05, GS-06 or the GS-07 grade level with promotion potential to the target grade level. 

SECRETARY (OA), GS-0318-05 target 07
In this position, you will serve as the principal clerk to the District Superintendent, providing administrative support to the District Superintendent and the District staff. Performs or coordinates the performance of administrative and clerical duties in support of the DSO, a moderately complex organization having a system of formal internal procedures and administrative controls. Coordinates the work of the office with that of other offices. Expedites work by assisting in collection and assembly of data and submission of reports. Keeps Superintendent's calendar and schedules appointments without prior approval, based upon personal knowledge of the Superintendent's workload, interests and commitments, and current important issues.


QUALIFICATIONS REQUIRED:

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Click on link below to view qualification standard. http://www.opm.gov/qualifications/Standards/IORs/gs0300/0318.htm

GS-05 position:
In order to qualify for this position, you need one year of specialized experience at the GS-04 level. Examples of specialized experience may include clerical and administrative duties in support of an organization; using multiple automated programs and software such as databases, spreadsheets, and graphics in support of the clerical and administrative work; answering a multiple telephone system; preparing routine correspondence; scheduling meetings and managing an organizations or office calendar.

OR EDUCATION SUBSTITUTION of four years above high school. One year of full time academic study is defined as 30 semester hours, 45 quarter hours in a college or university or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial or technical school.

GS-06 position:
In order to qualify for this position, you need one year of specialized experience at the GS-05 level. Specialized experience may have been gained while performing various clerical and administrative duties in support of the organization, performing office automation support using multiple automated programs and software such as databases, spreadsheets, and graphics in support of the clerical and administrative work. Example of GS-5 level work may include: 1) controlling and reading all incoming correspondence, screening items to be handled personally, and forwarding the remainder to other for action; 2) receiving requests for information, advising when the information can be furnished, and personal providing authorized information from files and records or following up with others to see that non-routine information is provided; 3) arranging for meetings or conferences including reserving meeting room and notifying participants; 4) requisitioning supplies, equipment and services for the office staff. Work was planned and carried out independently and in accordance with established instructions, priorities, policies and accepted practices. Judgment was used to select existing guidelines that were appropriate for the specific situation.

GS-07 position:
In order to qualify for this position, you need one year of specialized experience at the GS-06 level. Specialized experience may have been gained while performing various clerical and administrative duties in support of the organization, performing office automation support using multiple automated programs and software such as databases, spreadsheets, and graphics in support of the clerical and administrative work. Example of specialized experience may include locating and summarizing information from files and documents as required or in anticipation of supervisor's needs; reviewing publications, directives, and other material that may affect the office and determining those that can be acted upon personally and taking necessary action; composing correspondence; and/or reviewing documents prepared for supervisor's signature for conformance with procedures, grammar, format, and special policies.

There is no substitution of education for experience at the GS-06 or the GS-07 grade level.


Are You Qualifying Based on Education? A photocopy of all OFFICIAL college/university transcripts (front and back) must be submitted.  To receive the maximum allowable credit you must include all transcripts (front and back) for each degree earned to include any additional courses currently in progress.  Any transcripts submitted that are not in English or not official will be removed from the application and will not be considered. (Transcripts must be in English.)

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:
http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

CONDITIONS OF EMPLOYMENT:

All candidates must be U.S. Citizens and reside within the local commuting area where the position is located.  Local commuting area is defined as the geographic area surrounding a work site that encompasses the localities where people live and reasonably can be expected to travel back and forth daily to work based on the generally held expectations of the local community. (5 CFR 575.203)

All requirements must be met at time of certification.  You are advised to submit your documents promptly as part of your application package.

Work schedules may be part-time, full-time or school year seasonal. Some positions are part-time with seasonal work schedules. School year seasonal work schedules include periods in a non-pay/non-duty status during the holiday, spring and summer recess periods.

A qualified typist is required for this position (40wpm).

Applicants may be required to complete a 1-year probationary or trial period.

Status candidates must meet time-in-grade requirements.

You will be required to participate in Direct Deposit/Electronic Fund Transfer in accordance with DoD Regulation 7000.14R.

Selectee must undergo Background Checks IAW DoDI 1402.5 (e.g. Local Files Check, State Criminal History Records Check, and National Agency Check Inquiries).  Employment in these positions is subject to successful completion of a background security investigation and favorable adjudication.  Failure to successfully meet/maintain these requirements may be grounds for termination.

HOW YOU WILL BE EVALUATED:

Once the application process is complete, a review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job.  The numeric rating you receive is based on your responses to the questionnaire.  The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required for this position.  If, after reviewing your resume and/or supporting documents, a determination is made that you have inflated your qualifications and/or experience, your score may be adjusted, including marking you ineligible for this position.  External applicants will be placed in one of three categories:  Best Qualified, Highly Qualified, or Qualified.  Within these categories, military spouse preference and family member applicants with Veterans Preference will receive selection priority over military spouse preference and family member applicants who are non-veterans.  Internal applicants will be referred in alphabetical order.

You will be rated in the following areas:

Please indicate in your resume the duties of your previous positions which demonstrate your experiences with the following: use of grammar, sentence structure, punctuation, and correspondence procedures; experience working with spreadsheets and databases; performing a variety of secretarial and administrative support work; planning, organizing, and coordinating activities and office schedules; and/or your ability to communicate orally and in writing.


BENEFITS:

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Working for the Department of Defense Education Activity offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System.  To find out more about the major benefits offered to most Federal employees, click here  

http://www.dodea.edu/Offices/HR/employees/benefits/index.cfm

For positions with temporary appointments lasting less than one year, benefits may not be authorized.


OTHER INFORMATION:

Living Quarters Allowance (LQA) and payment of relocation expenses are not authorized.

Citizenship/Ordinarily Resident Status:  Applicants must be U.S. citizens who are not considered Ordinarily Resident under the applicable Status of Forces Agreement (SOFA).  An ordinarily resident is anyone who has lived in the host country longer than the allowed number of days without being a member of the forces assigned, civilian component or a family member of either the aforementioned or who has obtained a work permit for any duration.  Ordinarily Resident restrictions apply and vary depending on the host nation.

Dual Citizens: Applicants who hold dual American/German citizenship will not be appointed to positions in Germany. Citizenship eligibility will be verified prior to appointment.

Locality Pay: Locality pay does not apply in the overseas area.  Locality rates of pay in CONUS will not be used for pay setting when transferring to an overseas/foreign area.

Family member appointments will expire based on the sponsor's rotation date. Family member appointments may not exceed two months after an employee is no longer considered a family member within the local commuting area due to PCS or divorce of sponsor or, in the case of a child, the age of 23.

Selective Service: Males born after 12-31-59 must be registered or exempt from Selective Service (see www.sss.gov ).

Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible see the OPM ICTAP website.   To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position.



HOW TO APPLY:

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Follow the steps below to apply online.  Your application and ALL required supporting documents must be received by 11:59 p.m. Eastern Time (ET) on  Sunday, June 30, 2013.  Paper, faxed or e-mailed electronic applications submitted directly to the agency and not through the USA Jobs program using the instructions below will not be considered.

Step 1: Click the Apply Online button to create an account or log in to your existing USAJOBS account.  It is essential that your resume provide sufficient information to substantiate your responses in the self-assessments vacancy questions.  If your responses are not adequately substantiated by your resume, the HRO will amend your rating to more accurately reflect the level of competency that is indicated by the content of your resume.

NOTE:  Your application/resume for Federal employment must include the following information in order to be considered for the position:

  --  Your highest Federal civilian grade held, job series, and dates of employment, if you are a current or former Federal employee.

  --  Total employment period, i.e., starting and ending dates (month and year) for each work experience, paid and unpaid, related to the job for which you are applying, including the hours per week. Also include a description of your duties and accomplishments, your employer's name and address, supervisor's name and phone number, and salary. If you are currently employed, you must indicate if we may contact your current supervisor.

  --  Highest level of education completed.

  --  Job-related training courses (title and year).

  --  Job-related skills.

  --  Job-related certificates and licenses (current only).

  --  Job-related honors, awards, and special accomplishments (give dates-but do not send documents).

Step 2: Follow the prompts to complete the assessment questionnaire.

Step 3: Submit supporting documents.  Submit the required documents specified in the "Required Documents" Section of this vacancy.  Please ensure you click the Submit My Answers button at the end of the process.

To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID: 805500. Fax your documents to 1-478-757-3144.

Note: To return to a previously Saved or Incomplete application you may use the following link: https://applicationmanager.gov/ .

If you cannot apply online:
1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire, and
2. Print this 1203FX form to provide your response to the assessment questionnaire:  http://www.opm.gov./forms/pdf_fill/OPM1203fx.pdf and
3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.

Note: The numbering on the OPM Form 1203-FX will not match the Occupational Questionnaire.  Section 25 of the Occupational Questionnaire restarts with number one; and after question number 14, it starts again with number one. When entering your responses, please continue regardless of number sequence. Applicants are responsible for ensuring their responses are transferred accurately. This issue has been identified and will be resolved as soon as possible.



REQUIRED DOCUMENTS:

The following documents must be submitted by 11:59 p.m. Eastern Time on Sunday, June 30, 2013  You are not required to submit a document if it does not apply to you.  
 
-- Questionnaire
-- Resume
-- All applicants must submit the Overseas Pre-Employment Data Form with their application. The form is located at

http://www.dodea.edu/Europe/offices/hr/upload/oc_preEmploymentDataForm-2.pdf

-- Transcripts, if applicable
-- Eligibility documentation

Eligibility documentation may contain: 

  • Copy of latest SF-50, Notification of Personnel Action, if applicant has current or previous Federal civil service experience.
  • Applicants requesting Military Spouse Preference (MSP) must submit the following documents along with their completed application:
    a.  Military Spouse Employment Request Form (Form available online at: http://www.dodea.edu/Europe/offices/hr/upload/oc_militarySpousePref.pdf
    b.  A copy of the sponsor's Permanent Change of Station orders indicating authorization of dependent travel; or a Command Sponsorship letter, if you are not on the sponsor's orders
  • Applicants claiming 5-point veteran’s preference must submit a copy of DD-214 (copy member 4), Certificate of Release or Discharge from Active Duty. Applicants claiming 10-point veteran’s preference http://www.opm.gov/forms/pdf_fill/SF15.pdf. Application for 10-Point Preference, as well as the required documentation indicated on the SF-15.  Lack of supporting documentation will result in the agency's inability to recognize veteran status for this announcement.
     
    Note: Applicants will not be considered or rated if all of the forms indicated above are not included in application packet. 

AGENCY CONTACT INFO:

Heidelberg Applicants
Phone: 496113807562
Email: HEIDELBERG.APPLICANTS@EU.DODEA.EDU
Agency Information:
Heidelberg District
ATTN Personnel Division
Unit 29649 Box 7100
APO, AE
09002-7100

WHAT TO EXPECT NEXT:

Once your complete application is received and as vacancies occur, evaluations of applications will be conducted.  The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview.

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Job Announcement Number:

13-HD-805500

Control Number:

333705300