This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Human Resources Assistant (Military)

Department:Department Of Health And Human Services

Agency:Indian Health Service

Job Announcement Number:IHS-12-HQ-797593-ESEP/MP

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$31,315.00 to $55,083.00 / Per Year

OPEN PERIOD:

Wednesday, December 12, 2012 to Monday, January 14, 2013

SERIES & GRADE:

GS-0203-05/07

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

07

DUTY LOCATIONS:

1 vacancy in the following location(s):
Aberdeen, SD United StatesView Map
Anchorage, AK United StatesView Map

WHO MAY APPLY:

All groups of qualified individuals

JOB SUMMARY:

.

Who may be considered:

U.S. Citizens, who are:

Current or former Civil Service employees; OR

PHS Commissioned Officers; OR

American Indians with no prior federal experience; OR

Veterans applying under VEOA

 

The IHS is the principal federal health care provider and health advocate for American Indians and Alaska Natives (AI/AN).   The IHS goal is to raise Indian health status to the highest possible level.  IHS provides leadership and direction to programs and activities designed to improve health outcomes to over 1.9 million AI/AN through a system of IHS, Tribal and Urban operated facilities and programs.   For information on the IHS visit IHS.GOV.

The Indian Health Service is required by law to give preference to qualified applicants who meet the Secretary of the Interior's definition of Indian for appointment to vacancies within the IHS in accordance with established IHS policy as outlined in the Indian Health Manual Part 7, Chapter 3. The Indian Health Service is an Equal Opportunity Employer. HHS /IHS/OMS/DCPS/Northern Plains Region/Aberdeen, South Dakota Reports to Northern Plains. These positions are located in Aberdeen, South Dakota and Anchorage, Alaska reporting to the Western Regional Liaison and the Northern Plains Regional Liaison .

KEY REQUIREMENTS

  • The selected applicant will be subject to a pre-employment background
  • investigation, which will include a fingerprint check.

DUTIES:

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  • Delivers accurate and timely processing of Corps personnel actions (PHS 1662s)        
  • Assists in selection and development of billets, processes retirement requests, assists officers with COER and promotion related documents such as Reviewing Officer Statements.          
  • Provides information to Corps officers and applicants to ensure proper and timely handling of documents on transfers, promotions, awards, and other personnel actions and processes.         
  • Processes all Commissioned Corps leave requests within a seven day time frame.  Answers inquiries from officers/supervisors regarding leave status, leave processes, and leave certification for retirement.


QUALIFICATIONS REQUIRED:

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To be considered qualified for this position; applicants must be able to clearly demonstrate in their application, resume and self-assessment questions, specialized experience (below) and competency in the following areas: 

·          Interpersonal Skills

·          Customer Service

·          Technical Competence

·          Self-Management

Specialized Experience Required for this Position:

The basic qualifications for this position are in the Operating Manual for Qualification Standards for General Schedule Positions click on the link below:

http://www.opm.gov/qualifications/Standards/group-stds/gs-admin.asp

 

You must demonstrate in your resume that you possess the education (if applicable) or one(1) year of specialized experience equivalent to at least the next lower grade level in the federal service obtained in either the private or public sector, performing the following types of tasks:

 

Qualifications at the GS-5  level:

Education: Four (4) years above High School

Or

Specialized Experience:

P erforming a variety of basic clerical/administrative duties including filing, photocopying and data entry.   Incumbent must maintain files in an organized, comprehensible system that will be easily understood by others.   Documents and records are filed in a timely manner. Take meeting minute notes to provide accurate reflection of the information. Must receive visitors and telephone calls to the office, determining nature of the need and referring to the appropriate staff.   Receives and with guidance responds to all telephone, email, fax and written correspondence between the Region, the Service Units and Headquarters. Utilizes office software including Excel, Access or other database, and word.   Experience in general clerical/administrative duties at an entry level position.  This work experience should include basic typing, basic word processing, basic use of spreadsheets and has experience in answering basic work related questions.

 

Specialized Experience at the GS-6 include;

Performing a variety of clerical/administrative duties.   Incumbent must maintain files in an organized, comprehensible system that will be easily understood by others.   Documents and records are filed in a timely manner. Take meeting minute notes to provide accurate reflection of the information. Must receive visitors and telephone calls to the office, determining nature of the need and referring to the appropriate staff.   Responds to all telephone, email, fax and written correspondence between the Region, the Service Units and headquarters. Utilizes office software including Excel, Access or other database, and Word. Moderate experience in general clerical/administrative duties at a mid-level. This work experience should include typing, ability to create complete and accurate word processing documents, develop and modify spreadsheets and has experience in answering work related questions, interacting with customers through answering phones, listening to customers, and dealing with complaints.

 

Specialized Experience at the GS-7 include;

Performing a variety of clerical/administrative duties.   Incumbent must maintain files in an organized, comprehensible system that will be easily understood by others.   Documents and records are filed in a timely manner. Take meeting minute notes to provide accurate reflection of the information. Must receive visitors and telephone calls to the office, determining nature of the need and referring to the appropriate staff.   With moderate guidance, responds to all telephone, email, fax and written correspondence between the Region, the Service Units and headquarters. Utilizes office software including Excel, Access or other database, and Word.   Moderate experience in human resources clerical/administrative duties.  This work experience should include typing, ability to create complete and accurate word processing documents, develop, modify, and merge spreadsheets and has experience in answering work related questions, interacting with customers through answering phones and in-person, listening to customers, and turning work conflict into opportunity for growth .

 


http://www.opm.gov/qualifications/Standards/group-stds/gs-cler.asp

You must meet the requirements of the job by this date: Monday, January 14, 2013

As per the IHS Excepted Service Hiring Plan: Current employees and eligible applicants are considered under merit promotion only, unless they provide an appropriate Standard Form (SF)-50, "Notification of Personnel Action," and indicate under which plan they are applying.  Please indicate on your resume and during the online assessment process which hiring plan you want to be considered under: Merit Promotion and/or the IHS Excepted Service Hiring Plan.  See jobs@ihs.gov for more details.

HOW YOU WILL BE EVALUATED:

Applications will be evaluated to determine whether they document the specialized experience requirements above, by answering questions to document the applicant's competencies.   In order to receive credit for qualifying, specialized experience, the applicant's resume MUST support their responses to the assessment questions with clear examples.  


BENEFITS:

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The Federal Government offers a comprehensive benefits package.   Explore the major benefits offered to most Federal employees at https://my.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc.  



OTHER INFORMATION:

For GS-7 and below:

Relocation expenses are not authorized and will not be paid



HOW TO APPLY:

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To apply for this position, you must provide the following:

 

1.      Completed Assessment Questionnaire –      View Assessment Questions        

2.      Resume – include sufficient details to support answers to assessment questions

3.      Required Documentation for eligibility and preference categories

Option A: Online application process: https://applicationmanager.gov/

Option B: If it is not possible for you to use Application Manager (you have a disability or do not have access to the internet), you can write your answers on paper.  Follow these steps:

1.                  View Occupational Questionnaire

2.      http://www.opm.gov/Forms/pdf_fill/OPM1203fx.pdf or by calling USAJOBS by Phone at (703) 724-1850; after the introduction, press 1, and listen for instructions.

3.      http://staffing.opm.gov/pdf/usascover.pdf  Fax number is 1-478-757-3144.   

If you need a reasonable accommodation for any part of the application and hiring process, please notify the Human Resources Office at the contact number at the end of these instructions.  The decision on granting reasonable accommodation will be on a case-by-case basis.



REQUIRED DOCUMENTS:

Required documentation for eligibility and preference:

 

·          Indian Preference - See link below to obtain a copy of the BIA Form 4432

    If Claiming Indian Preference http://www.bia.gov/WhatWeDo/ServiceOverview/TribalGov/index.htm   

 

·          Veterans Preference – If claiming VEOA, you must include a copy of your DD-214 Form.

 

·          CTAP/ICTAP – If you are claiming CTAP/ICTAP, follow the instructions found at the following links – http://www.opm.gov/ctap/index.asp  

 

·          Current or former Federal employee:   Include your most recent SF50

 

·          Male applicants born after 12/31/1959 must demonstrate proof of Selective Service registration.

 

All documents must be received by the closing date of the announcement in order to ensure that you receive proper credit for eligibility and/or preference categories.  

AGENCY CONTACT INFO:

Michelle Aguilar Bowser
Phone: (301)443-0847
TDD: 301-443-6394
Email: MICHELLE.BOWSERAGUILAR@IHS.GOV
Agency Information:
Indian Health Service HR Center HR
12300 Twinbrook Parkway Ste 230
Rockville, MD
20852

WHAT TO EXPECT NEXT:

You may check your status online at USAJOBS.   We will notify you when the recruitment process is completed, or sooner if you are selected for an interview.   Please make sure your contact information on your application is current.


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Job Announcement Number:

IHS-12-HQ-797593-ESEP/MP

Control Number:

333497700