This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Office Automation Assistant, (JH-DEU)

Department:Department Of The Interior

Agency:Bureau of Reclamation

Job Announcement Number:BR-DO-2012-291

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$33,608.00 to $43,687.00 / Per Year

OPEN PERIOD:

Monday, December 10, 2012 to Monday, December 31, 2012

SERIES & GRADE:

GS-0326-05

POSITION INFORMATION:

FULL TIME - PERMANENT

PROMOTION POTENTIAL:

05

DUTY LOCATIONS:

Few vacancies in the following location:
Lakewood, CO, USView Map

WHO MAY APPLY:

All U.S. Citizens and U.S. Nationals.

JOB SUMMARY:

Reclamation is a contemporary water management agency. Reclamation is best known for Hoover Dam on the Colorado River, Grand Coulee Dam on the Columbia River and Folsom Dam on the American River. Today we are the largest wholesaler of water in the country and the second largest producer of hydroelectric power in the western United States. Visit: http://www.usbr.gov. View our DVD titled "Traditions, Talent, and Teamwork" at: http://www.usbr.gov/pmts/hr/video/.

Reclamation is seeking a career professional looking for an opportunity to capitalize on his/her expertise as an Office Automation Assistant. You can make a difference in the West by supporting the work of the Property Operations Group. Would you enjoy working with a diverse group of people supporting the operations of a property office? Responsibilities include, preparing a wide variety of recurring and nonrecurring correspondence, reports, and other documents; serving as a receptionist, greets visitors, refers them to appropriate personnel, and makes appointments as needed; handling Reclamation's Denver Office temporary entry badge program, taking photographs, producing proximity cards, requesting activation and deactivation of same, and keeping a ledger of card holders; maintaining files, including maintenance of directives related to property and facilities management, logs of maintenance calls for office equipment and building conditions, requisitions, Federal Supply Schedules, blanket purchase agreements, correspondence, and reports; and performing general office functions, such as copier operation, ordering supplies, scheduling conference rooms, researching historical files, receiving and reporting maintenance deficiencies, scheduling conference rooms, issuing pre-approved keys, and monitoring alarm systems.

Here is a great opportunity to join a great organization!

Location: Management Services Division, Acquisitions & Assistance Management Division, Property Operations Group, Lakewood, CO.

Note: This position is being advertised concurrently under BR-DO-2012-292 for current federal employees serving under a competitive service career or career-conditional appointment or reinstatement eligible, within the local commuting area. If you are interested in applying under both announcement numbers, you must submit application packages for each.

Relocation expenses are not authorized.

KEY REQUIREMENTS

  • U.S. Citizenship or U.S. National
  • Suitable for Federal Employment, determined by background investigation.
  • You must submit resume and supporting documentation (See How to Apply)
  • You must meet specialized experience requirements; (See Qualifications)
  • For veterans consideration, submit document(s) under Required documents
  • Must be able to type 40 words per minute.

DUTIES:

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- Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents.

- Serves as a receptionist, greets visitors, refers them to appropriate personnel, and makes appointments as needed.

- Handles Reclamation's Denver Office temporary entry badge program, taking photographs, producing proximity cards, requesting activation and deactivation of same, and keeping a ledger of card holders.

- Maintains files, including maintenance of directives related to property and facilities management, logs of maintenance calls for office equipment and building conditions, requisitions, Federal Supply Schedules, blanket purchase agreements, correspondence, and reports.

- Performs general office functions, such as copier operation, ordering supplies, scheduling conference rooms, researching historical files, receiving and reporting maintenance deficiencies, scheduling conference rooms, issuing pre-approved keys, and monitoring alarm systems.


QUALIFICATIONS REQUIRED:

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TYPING REQUIREMENT: This position requires a qualified typist. Applicants must be able to type 40 words per minute.

All applicants must possess at least one year of specialized experience at the next lower grade. Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements at grades GS-5. Specialized experience is defined as:

GS-5: Applicant must have experience at least at the GS-4 level or equivalent, examples include, experience operating a computer terminal for word processing; experience working with office automation software (i.e., word processing, electronic mail, etc.) to enter, revise, edit, reformat, manipulate data; generate a wide variety of complex correspondence, lists, etc.; experience proofreading material for obvious errors.

OR

Have 4 years above high school

OR

Have a combination of experience and education totaling the required one year of specialized experience.

Note: Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.


You must meet all qualification requirements, by the closing date of this announcement.

HOW YOU WILL BE EVALUATED:

Category rating and selection procedures will be used for evaluating this position. If you meet the basic qualification requirements, your on-line responses to the vacancy assessment questionnaire will be used to determine the quality and extent of your experience, education, training, etc., for placement in one of the following categories: 1) Best Qualified, 2) Well Qualified and 3) Qualified. Qualified candidates will be assigned a numerical score on a scale of 70-100 and Veterans with preference will be placed at the top of their respective category. The assessment questionnaire will take you approximately 10 minutes to complete. Applicants will be further evaluated on the following "Knowledge, Skills, and Abilities (KSAs)

1. Skill in operating a personal computer and associated software in order to type a wide variety of materials.

2. Ability to communicate both orally and in writing.

3. Knowledge of a wide variety of clerical procedures.

4. Knowledge of standard office equipment.

5. Ability to organize and track work products.

Applicant’s answers to questions will be verified against information provided in their online resume. Be sure that the resume clearly supports the responses to all the questions by addressing experience, education and/or training relevant to this position. 

Applicants must make a fair and accurate assessment of their qualifications.  If a determination is made that you have rated yourself higher than is apparent in your description of experience, competencies, skills, and/or education/training OR that your resume/application is incomplete, you may be rated ineligible or your score may be lowered.


To preview questions please click here.


BENEFITS:

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Working for the Bureau of Reclamation offers a comprehensive benefits package that includes paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System.  To explore the major benefits offered to most Federal employees, visit: http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc



OTHER INFORMATION:

--Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. For more information visit: http://www.sss.gov.

--Equal Employment Opportunity: The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability and genetic information, age, membership in an employee organization, or other non-merit factor.

--Telework Determination: The Bureau of Reclamation has determined that the duties of this position are suitable for telework only during an emergency or natural disaster.

--Background Investigation: This position requires a Low Risk SF-85 (NACI)background investigation  with a favorable adjudication and is a condition of employment.



HOW TO APPLY:

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Applications (resume and assessment questionnaire) for this vacancy MUST be received online BEFORE midnight Eastern Time (Washington D.C. time) on the closing date of this announcement. When you're ready to apply, click the blue APPLY ONLINE button at the side of the page. This vacancy is being announced through Bureau of Reclamation's Hiring System--HireMe. For more information about the HireMe system and the registration process, visit: http://www.usbr.gov/pmts/hr/hireme.html.

As part of the on-line application process, applicants may be required to submit supporting documents. Failure to submit the requested supporting documents may result in your not being considered for this position. Options for submitting supporting documentation include Auto Requested Fax or uploading from your USAJOBS profile - instructions provided during the online application process. In addition, you may E-mail your supporting documentation to codo@usbr.gov, fax directly to the HR Office at 303-445-6349, mail to (DFC) 6th and Kipling Building 67, Columbia Room, Denver, CO 80225, OR hand-deliver to HR Office: Denver Federal Center (DFC) 6th and Kipling, Bldg 67, Columbia Room, Denver, CO 80225. Include your name and the vacancy number on the supporting document(s). This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify us at the phone number shown at the bottom of this page. The decision on granting reasonable accommodation will be on a case-by-case basis.



REQUIRED DOCUMENTS:

To be considered for this position, applicants are required to submit a resume (with dates of employment, i.e. years and months), an on-line assessment questionnaire, and the following supporting documents, as appropriate:

--TRANSCRIPT(S): Applicants may furnish a copy of your college transcript(s), if applicable. If selected, you will be required to provide official college transcripts to verify your educational qualifications prior to reporting for work, if this was a means of qualification. 

--DD-214, CERTIFICATE OF RELEASE FROM ACTIVE DUTY: If you are entitled to veterans' preference, you must provide a copy of your DD-214, and you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency.

--For 5-point veterans' preference, submit a copy of your DD-214 (Member 4 Copy), or an official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions.

--For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the required documentation requested by this form. --For information on veteran's eligibility visit: http://www.opm.gov/veterans/html/vetguide.asp.

--SPECIAL NON-COMPETITIVE APPOINTING AUTHORITIES: For more information on special non-competitive appointing authorities visit: http://www.opm.gov/wtw/html/except.htm.

AGENCY CONTACT INFO:

HR Service Center
Phone: 303-445-2684
Fax: 303-445-6349
Email: codo@usbr.gov
Agency Information:
BUREAU OF RECLAMATION
P.O. Box 25007
DFC, Bldg. 67
Attn: 84-52200
Denver, CO
80225-0007
US
Fax: 303-445-6349

WHAT TO EXPECT NEXT:

After all application packages have been received, resumes and transcripts will be reviewed to ensure applicants meet the basic qualification requirements. Each applicant who meets the basic qualifications will be further evaluated on the information provided in the Assessment Questionnaire. Best-qualified applicants will be referred to the selecting official. After making a tentative job offer, a suitability and/or security background investigation will be conducted. A final job offer is typically made within 40 days after the deadline for applications. Applicants should monitor their status for positions with the Bureau of Reclamation, by regularly checking their public status notifications in their USAJOBS profile.

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Job Announcement Number:

BR-DO-2012-291

Control Number:

333330300