This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Lead Medical Records Technician

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:528-12-AQ798244-TCE

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$48,620.00 to $63,202.00 / Per Year

OPEN PERIOD:

Monday, December 10, 2012 to Thursday, February 28, 2013

SERIES & GRADE:

GS-0675-09

POSITION INFORMATION:

Full Time - Excepted Service Permanent

DUTY LOCATIONS:

1 vacancy in the following location:
Buffalo, NY United StatesView Map

WHO MAY APPLY:

US Citizens and Status Candidates

JOB SUMMARY:

Vacancy Identification Number (VIN): 798244 (Include on all documents)

 

 

WHO MAY APPLY:   U.S.Citizens.

 

This is an open continuous announcement. 

We accept applications for this particular occupation on an ongoing basis regardless of existing vacancies; qualified applicants will be considered as vacancies become available.  Therefore, you may or may not be contacted.

 

Our Mission:  To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans.  

 

The Department of Veterans Affairs (VA) needs employees who possess the energy, compassion, and commitment to serve those who serve our country. Whatever the job title, every position in VA will give you a chance to make a meaningful and personal contribution to the lives of truly special and deserving people - our Veterans. Working for VA is one of the most emotionally satisfying and professionally rewarding ways to dedicate the best within you to your Country's service.

 

If you are transitioning from the military or a Veteran already, we invite you to explore the benefits of continuing your career at the VA. The VA is committed to hiring Veterans.

 

The VA is much more than just another employer. It is an honorable, open and welcoming community of those who care. Gratitude is our motivation and service is our mission.

 

The VA has adopted Core Values and Characteristics that apply universally across the Department. The five Core Values define “who we are,” our culture, and how we care for Veterans, their families and other beneficiaries. The Values are Integrity, Commitment, Advocacy, Respect and Excellence (“I CARE”).

America's Veterans need you!

To find out more, go to http://www.va.gov/jobs/.

KEY REQUIREMENTS

  • You must be a U.S. citizen to apply for this job.
  • Subject to a background/suitability investigation.

DUTIES:

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This position is located in the Health Information Management Section of the Service Line at the Western New York Healthcare System located in Buffalo.  The department employs 13 coders.  This position is responsible for maintaining the quality of patient records, assigning appropriate International Classification of Disease Clinical (ICD-9-CM), Current Procedural Terminology (CPT 4) and Healthcare Procedure Coding System (HCPCS) codes and various other duties as assigned.

The primary purpose of this position is to operate as the lead of the Coding Section (Patient Data Unit) in a multi-level care medical center.  The duties and responsibilities are carried out throughout the facility center including all administrative and clinical areas involved with the service.  Works closely with the Supervisory Medical Record Administrative Specialist of Health Information Management (HIMS/PRR/PDU) HIMS Quality And Education staff and Consolidated Patient Accounting Center (CPAC) section staff as well as other service care line managers and employees within the facility.

 

 

Tour of Duty: M-F, 8:00am to 4:30pm; subject to change based on Agency needs. 


QUALIFICATIONS REQUIRED:

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BASIC REQUIREMENT

a.  Citizenship.  Citizen of the United States.  (Non-citizens may be appointed when it is not possible to recruit qualified candidates in accordance with chapter 3, section A, paragraph 3g, this part.)

b.  Experience and Education

(1)  Experience.  Two years of experience that demonstrates the applicant’s ability to perform the work, or provides familiarity with the work.  Six months of the required 2 years of experience must have provided the knowledge, skills, abilities, and other characteristics (KSAs) needed to perform MRT work. OR,

(2)  Education.  Successful completion of an associate’s degree with a major field of study in medical record technology/health information technology which was accredited by the American Health Information Management Association (AHIMA) at the time the program was completed. OR,

(3)  Experience/Education Combination.  Equivalent combinations of experience and education are qualifying.  The following educational/training substitutions are appropriate in this provision for combining education and experience:

(a)  Successful completion of an associate’s degree in a field of study other than medical records/health information will substitute for 18 months of the required experience.

(b)  Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training, obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision, may be substituted on a month-for-month basis for up to 1 year of experience.

(c)  Successful completion of a post-high school course of study in medical record technology, which includes courses in anatomy, physiology, and medical record techniques and procedures, may substitute on a month-for-month basis for up to 1 year of experience.

(d)  Successful completion of post-high school courses for medical administrative personnel, obtained in a closely supervised training program given by the Armed Forces, may be substituted for experience on a month-for-month basis for up to 6 months provided the training program included courses in anatomy, physiology, and medical record techniques and procedures.

GS-9

(a)  Experience.  One year of experience comparable to the next lower grade level and must fully meet the KSAs at that level.  In addition, the candidate must demonstrate the following technical KSAs and demonstrate the potential to acquire the assignment specific KSAs:

(b)  Assignments.  For all assignments above the full performance level, the higher-level duties must consist of significant scope, complexity (difficulty), and range of variety, and be performed by the incumbent at least 25% of the time.  Employees at this level will be assigned to a specific area of medical record/health information (medical records, medical coding or tumor registry).  They may be in lead or supervisory positions, as appropriate to the assignment.  Core competencies may differ depending on assignment as follows.

Lead MRTs may qualify at the GS-9 grade level by experience, assignment, and demonstrated knowledge, skills and abilities.  An MRT at the GS-9 grade level functions as a work leader, as a regular and recurring part of assignments, of medical record technicians, where the highest level of non-supervisory work is at lower grade levels.

 

Knowledge, Skills, and Abilities

Ability to work with a team to provide technical guidance, plan, organize, and coordinate activities of a medical record function in order to effectively complete job duties of assignment such as distributing workload, monitoring the status and progress of work, monitoring accuracy of work, approving leave, etc.;

Comprehensive knowledge of medical record technology theories, methods, procedures, and techniques for assigned areas; and

Ability to communicate tactfully and effectively, both orally and in writing, in order to meet program objectives.  This may include preparing reports in various formats and presenting data to various organizational levels.

Ability to manage priorities and coordinate work in order to complete duties in an  accurate and timely fashion;

Ability to follow-up on pending issues and demonstrate an understanding of the incomplete work;

Ability to accomplish program goals and adapt to changing priorties;

Ability to demonstrate appropriate human resources management skills;

Ability to delegate authority


For more information on these qualification standards, please visit OPM's web site at http://www.opm.gov/qualifications.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.


APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accred-itation at the following website: http://www.ed.gov/admins/finaid/accred/index.html All education claimed by applicants will be verified by the appointing agency accordingly. *** If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. ***

 

HOW YOU WILL BE EVALUATED:

Your résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Veterans' Preference:

When applying for Federal Jobs, eligible veterans should claim preference on their application or résumé. Applicants claiming 10-point preference must complete an SF 15, Application for 10-Point Veteran Preference. Veterans who are still in the service may be granted 5 points tentative preference on the basis of information contained in their applications, but they must produce a DD Form 214 prior to appointment to document entitlement to preference.

For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx


BENEFITS:

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Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life.  For more information please visit us at http://www4.va.gov/jobs/job_benefits/benefits.asp.

The Department of Veterans Affairs offers Permanent Change of Station (PCS) relocation services. Permanent Change of Station is the relocation of a household due to government convenience in connection with a transfer between duty stations or facilities. For more information go to  http://vaww.fscdirect.fsc.va.gov/pcs.asp.



OTHER INFORMATION:

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave.

INTERVIEWS:   Any interviews that may be conducted for this position will use the Performance Based Interviewing (PBI) process.   Further information is available at www.va.gov/pbi.

Probation:   Position is subject to a one (1) year probationary period.

The Federal Government has special appointing authorities for persons with qualifying disabilities (go to http://www.opm.gov/disability/peoplewithdisabilities.asp

 



HOW TO APPLY:

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To apply for this position, you must provide a complete Application Package which includes:

  1. Your Résumé
  2. A complete Occupational Questionnaire
  3. VA form 10-2850c.  http://www.va.gov/vaforms/medical/pdf/vha-10-2850c-fill.pdf
  4.  Optional Form 306- Declaration for Federal Employment (Available at http://www.va.gov/vaforms/va/pdf/OF306.pdf)

 

The complete Application Package must be submitted by 11:59 PM (EST) on Thursday, February 28, 2013.

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process. Applicants are encouraged to apply online; this process is easier, faster and provides more information as applications are processed. 

Note: To return to a previously Saved or Incomplete application you may use the following link: https://applicationmanager.gov/. After applying, return to Application Manager or your member account in USAJOBS to see the status of your application, including any messages that may have been sent to you.

If you cannot apply online:

1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire,

2. Print this 1203FX form to provide your response to the occupational questionnaire http://www.opm.gov./forms/pdf_fill/OPM1203fx.pdf, and

3. Fax the completed 1203FX form along with any supporting documents to (478)757-3144. Your 1203FX will serve as a cover page for your fax transmission.

To fax supporting documents you are unable to upload:

1. Complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID 798244.

2. Fax your documents to (478)757-3144.

 



REQUIRED DOCUMENTS:

Use this checklist to make sure you've submitted everything that is required for a complete application package!

AGENCY CONTACT INFO:

Michael Rutland
Phone: (716)862-6008
Email: MICHAEL.RUTLAND@VA.GOV
Agency Information:
VHA Western New York HCS Buffalo
Healthcare System
Buffalo, NY
14215

WHAT TO EXPECT NEXT:

After we receive your complete application package (including all required documents), your qualifications will be reviewed and assigned an initial rating. We will also review your application to make sure that your résumé supports the answers given in the questionnaire. If your résumé does not support your questionnaire answers, we will adjust your rating accordingly. Based on your ranking or numerical score, you may be referred to the hiring manager for further consideration and possible interview. You will be notified when your rating is determined.


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Job Announcement Number:

528-12-AQ798244-TCE

Control Number:

333306700