This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Deputy Assistant Administrator, Grants Program Directorate

Department:Department Of Homeland Security

Agency:Federal Emergency Management Agency

Job Announcement Number:MG-2013-SES-01-MSB-803771

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$119,554.00 to $179,700.00 / Per Year

OPEN PERIOD:

Friday, December 07, 2012 to Monday, January 07, 2013

SERIES & GRADE:

ES-0301-00

POSITION INFORMATION:

Full Time - Senior Executive Service (SES)

DUTY LOCATIONS:

1 vacancy in the following location:
Washington DC Metro Area, DC United States

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

Do you desire to protect American interests and secure our Nation while building a meaningful and rewarding career? If so, the Department of Homeland Security (DHS) is calling. DHS components work collectively to prevent terrorism, secure borders, enforce and administer immigration laws, safeguard cyberspace and ensure resilience to disasters. The vitality and magnitude of this mission is achieved by a diverse workforce spanning hundreds of occupations. Make an impact; join DHS.

FEMA’s mission is to support our citizens and first responders to ensure that as a nation we work together to build, sustain, and improve our capability to prepare for, protect against, respond to, recover from, and mitigate all hazards.

 

DISASTER. It strikes anytime, anywhere. It takes many forms -- a hurricane, an earthquake, a tornado, a flood, a fire or a hazardous spill, an act of nature or an act of terrorism. It builds over days or weeks, or hits suddenly, without warning. Every year, millions of Americans face disaster, and its terrifying consequences.

 

To learn more about what FEMA does visit http://www.fema.gov/about/index.shtm#0 

 

How You Can Lead the Way

This executive level position is located in the Department of Homeland Security, Federal Emergency Management Agency, Protection and National Preparedness, Grants Program Directorate (GPD).    

 

The incumbent serves as the Deputy Assistant Administrator (DAA) for GPD and, as such, serves as GPD’s Senior Career Grants Executive. The DAA reports to and serves under the direct supervision of the Assistant administrator / GPD. The DAA in accordance with authorities inherent to that position and in accordance to authorities delegated by the Assistant Administrator / GPD, exercises leadership over FEMA’s grant and financial assistance responsibilities. The incumbent is charged with managing a robust financial grant management organization to standardize and centralize FEMA’s grant management, oversight, analysis, and program development and administration. Through delegation by the Assistant Administrator for GPD as the Agency’s principal grants officer, and technical expert for grants, the incumbent directs and oversees the development, coordination and evaluation of grant policies, regulations, as well as procedures that effectively support the accomplishment of FEMA’s all hazards mission. The incumbent ensures financial, programmatic, statutory, and regulatory compliance in the Agency’s grants and financial assistance activities and provides executive direction and advice to the Assistant Administrator for GPD, subordinate staff and program officials agencywide. In carrying out FEMA’s unique grant and financial assistance responsibilities, the incumbent supervises and controls a de-centralized grants operation which is responsible for the overall administration of grants, including financial accountability and oversight, grant development and administration, and business support and data analysis.

 

The incumbent is responsible for managing the delivery of a multi-billion portfolio of Federal assistance programs including financial assistance and specialized homeland security programs, which enhance the preparedness of State and local governments to prevent, protect against, respond to and recover from acts of terrorism and other disasters.

 

This position demands extensive experience and expert knowledge in financial grants management as well as in the development and management of national level Federal assistance programs. Executive and managerial knowledge, intergovernmental skills with senior officials at all levels of government, and the skills and abilities to perform at the Senior Executive Service level are required by the incumbent of this position.

 

 

KEY REQUIREMENTS

  • Relocation expenses will be authorized.
  • You must be a U.S. citizen to be considered for this position.
  • You must be able to obtain a Top Secret security clearance.
  • Public Financial Disclosure (SF-278) required within 30 days.

DUTIES:

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As the Deputy Assistant Administrator (DAA) for FEMA’s grants and financial assistance activity, the incumbent reports directly to, and serves under the direct supervision and authority of the Assistant Administrator / GPD. Acting within those parameters, the DAA’s duties include, but are not limited to the following:

 

1.    Prescribes and directs the development of policies, regulations, and procedures governing all aspects of the Agency’s grants and assistance operations within the framework of applicable laws and regulations. Initiates innovations and modifications for more efficient and effective management, operating procedures, and support to the Agency’s programs. Establishes and monitors internal controls over FEMA’s grants and assistance programs.

 

2.    Plans, assigns, directs, coordinates, and evaluates activities carried out by GPD. Develops organizational plans, budgets, and fund control methods to carry out the work of the Directorate. Prescribes and directs activities to find and explore new and innovative methods for doing more work with fewer resources, such as grant and assistance automation projects and productivity improvements.

      

  3. Institutes continuous review and evaluation of nationwide Agency grants and assistance operations for effectiveness and adherence to policies, regulations, law, and established practices to assure that Agency objectives are met. As necessary to satisfy needs of the Directorates, issues delegations of assistance authority to Directorate Assistance Officers. Establishes criteria and directs continuous review of grants and assistance policies and processes used in carrying out these delegations.  Develops and institutes a national professional development program for the Headquarters and field structure so that grants and assistance activities remain within delegated authority and are effectively carried out. Establishes and maintains career management programs that will continually result in a highly qualified, well managed, and professional grants and assistance workforce.

 

4.    Under authorities of the Assistant Administrator of GPD, serves as the Executive agent for the development of programmatic guidance for FEMA’s portfolio of Federal homeland security financial assistance programs, including, but not limited to the Homeland Security Grant Program, Assistance to Firefighters Grant Program, and the Emergency Management Performance Grant Program.

 

 

5.    Serves as the secondary grants and assistance officer for FEMA as delegated by the Assistant Administrator of GPD to execute all grant and assistance awards, re-delegating this authority as deemed necessary to headquarters and regional personnel.

 

6.    Responsible for the review, negotiation, award, and management of FEMA’s multi-billion dollar grant portfolio. Oversees sensitive and technically complex systems and programs. Personally supervises numerous complex funding instruments including those governing FEMA’s major preparedness programs. Oversees the financial grant management activities for all FEMA grant programs. Ensures appropriate financial, legal, programmatic, and other reviews and compliance with specialized issues established by law, federal regulations, and agency and executive branch guidance including OMB Circulars.

 

 

7.    Provides guidance and direction for Agency financial and program officials in the interpretation of regulations and procedures governing the administration of FEMA grants and assistance awards. Oversees programmatic and financial monitoring as well as reporting and closeout requirements for the federal assistance programs within the Grant Programs Directorate.

 

8.    Oversees and supports FEMA’s shift to a regionally-based approach for delivery of services. Ensures critical program coordination with and between internal and external stakeholders. Supervises coordination functions between Directorate staff and FEMA Regional Offices. Develops policies, processes and procedures for the Agency’s grant portfolio and staff based at Headquarters and in the Regions.

 

 

9.    Maintains a close collaboration with the National Preparedness Directorate, as well as other FEMA/DHS components and other Federal departments and agencies, in order to synchronize preparedness activities across the Federal government. Participates in the Agency’s strategic and systems planning, budgeting, and long-term strategic planning initiatives.

 

10.  Serves as the Agency representative on interdepartmental committees and organizations related to grants and assistance. Liaison with other departments/agencies and government-wide consortiums on techniques, new developments, and requirements related to grants and assistance. Represents FEMA before Congress on grant and assistance activities of interest to the legislative branch. Maintains liaison with industry and university business groups.

 

 

11.  Responsible for fulfilling all Equal Employment Opportunity (EEO) requirements and responsibilities as follows: (a) carrying out EEO polices and communicating support of these policies to subordinates; (b)ensuring equality in determining qualification, selections, assignments, training,  promotions, details, discipline, and awards to employees; (c) cooperating and participating fully in the development of an EEO affirmative action plan and EEO efforts regarding employees; (d) ensuring that minorities and women are considered for training opportunities and are also nominated/appointed to boards and committees; and (e) coordinating efforts with EOO officials during the development and execution of policies affecting personnel.


QUALIFICATIONS REQUIRED:

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As a minimum requirement for entry into the SES, applicants must provide evidence of progressively responsible leadership experience that is indicative of senior executive level managerial capability and directly related to the skills and abilities outlined under Technical Qualifications and Executive Core Qualifications.  Typically, experience of this nature will have been gained at or above the GS-15 grade level in the Federal service, or its equivalent with state or local government, the private sector, or nongovernmental organizations. 

 

Each applicant is required to submit a comprehensive narrative statement on bond paper, which addresses BOTH the mandatory Technical and Executive Core Qualifications (ECQs) outlined below.  Applicants who do not submit a supplemental narrative statement that addresses these factors will be ineligible for further consideration.  The narrative portion for the Technical Qualifications MUST NOT EXCEED 4 PAGES TOTAL.  The supplemental narrative statement for the Executive Core Qualifications should address the necessary level of management skills, characteristics, qualities, specialized knowledge, and technical competence that would indicate successful performance in the SES.  This evidence must include clear and concise examples that emphasize the applicant’s level of responsibilities, scope, and complexity of programs managed, program accomplishments, policy initiatives, and level of contacts.  The narrative portion for the Executive Core Qualifications MUST NOT EXCEED 10 PAGES.  For guidance in preparing a narrative statement addressing the ECQs, applicants can access OPM’s website at www.opm.gov/SES/writingstate.html. 

 

The following categories of applicants may omit the mandatory Executive Core Qualifications (ECQ’s), but MUST address the Technical Qualification factors.  Categories include:  Applicants who are currently serving under a SES career appointment (must provide a copy of Standard Form 50--Notification of Personnel Action that documents career appointment to the SES), or applicants who are eligible for reinstatement to the SES (must provide a copy of Standard Form 50--Notification of Personnel Action that documents career appointment to the SES), or applicants who are graduates of OPM-approved SES Candidate Development Programs (must provide proof of OPM Qualifications Review Board certification).  

 

Failure to meet the basic qualification requirement and all Technical and Executive Core Qualification factors automatically disqualifies an applicant. 

 


Background Investigation: To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully pass a background investigation for Top Secret as a condition of placement into this position. This may include a review of financial issues, such as delinquency, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs. 

HOW YOU WILL BE EVALUATED:

All required application materials will be reviewed to determine if applicants meet the mandatory qualification requirements.  Qualification and experience determinations will be based only on the information supplied by the applicant.

 

The best-qualified candidates for this position will be distinguished from other applicants by an evaluation committee to determine the degree to which qualification requirements are met.  Applicants should provide specific evidence of possession of the mandatory Technical and Executive Core Qualifications, as outlined under Qualifications Criteria, to assist the evaluation committee in determining the best-qualified candidates that will be considered for final selection.  

 

TECHNICAL QUALIFICATIONS – MANDATORY

 

1. Comprehensive knowledge of the homeland security risks facing the nation and the capabilities needed for State and local governments, public safety agencies, critical infrastructure and key resource sectors, and citizens to address them.

 

2. Ability to independently plan and lead high level inter and intra-agency activities for formulation, presentation, negotiation, and advice on the full range of grants and assistance management decisions including demonstrated knowledge of public laws, executive orders, policy directives, regulations, and procedures of OMB, GAO and Treasury which affect grant and assistance activities.  

 

EXECUTIVE CORE QUALIFICATIONS - MANDATORY

ECQ-1.  LEADING CHANGE

This core qualification involves the ability to bring about strategic change, both within and outside the organization, to meet organizational goals.  Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment.


ECQ-2.  LEADING PEOPLE

This core qualification involves the ability to lead people toward meeting the organization's vision, mission, and goals.  Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.


ECQ-3.  RESULTS DRIVEN

This core qualification involves the ability to meet organizational goals and customer expectations.  Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.

ECQ-4.  BUSINESS ACUMEN

This core qualification involves the ability to manage human, financial, and information resources strategically.

ECQ-5.  BUILDING COALITIONS

This core qualification involves the ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals.

 


BENEFITS:

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DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to www.dhs.gov/careers and select “benefits.”



OTHER INFORMATION:

Persons newly selected for career appointment to the Senior Executive Service must have their executive core qualifications approved by the Office of Personnel Management Qualifications Review Board and will be required to serve a one-year probationary period.

The Defense Authorization Act of 1986 requires that all male applicants born after 12/13/1959, who are required to register under the Military Selective Service Act, be registered or they are not eligible for appointment.

Mandatory Direct Deposit/Electronic Funds Transfer (DD/EFT) for salary payment is a condition of employment at DHS/FEMA.  Selectee will be required to participate in DD/EFT.



HOW TO APPLY:

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ALL APPLICANTS MUST SUBMIT THE FOLLOWING MATERIALS BY THE CLOSING DATE OF THE ANNOUNCEMENT.  ONLY SUBMIT THE MATERIALS REQUESTED BY THIS ANNOUNCEMENT.  APPLICATIONS RECEIVED AFTER THE CLOSING DATE OF THE ANNOUNCEMENT WILL NOT BE CONSIDERED.

 

1.    Use one of the following:  a resume; or Optional Application for Federal Employment Form (OF-612); or Application for Federal Employment (SF-171); or any other type-written format.  Whichever version is used must include the following:

 

a.     Vacancy Announcement Number and Position Title

b.    Your full name, day and evening phone numbers, and mailing address.  If applicable, reinstatement eligibility to the Senior Executive Service and dates held on the SES career appointment.

c.     Job titles, salaries, employers’ names and addresses, supervisors’ names and phone numbers (indicate if we may contact your current and former supervisors), starting and ending dates and hours per week of unpaid or non-paid work experience that relates to this vacancy.

d.    Job-related training courses, special skills, certificates and licenses, honors, awards and publications.

 

2.    Narrative statement that addresses each Technical Qualification (no more than 8 pages total).

 

3.    Narrative statement that addresses each Executive Core Qualification (ECQ) (no more than 10 pages total).  Not required if applicant is a current or former career Career SES or OPM-approved Candidate Development Program graduate (additional details under Qualification Criteria).

 

4.    As applicable, Standard Form 50 (Notification of Personnel Action) that verifies SES Career status or copy of certificate from the Office of Personnel Management that verifies graduation from an OPM-approved SES Candidate Development Program. 

 

YOU MAY APPLY FOR THIS POSITION

 

Via E-Mail: FEMASESJOBS@dhs.gov. COMPLETED E-MAIL PACKAGES MUST BE RECEIVED IN THE EXECUTIVE RESOURCES BRANCH NO LATER THAN 11:59 EASTERN STANDARD TIME ON THE CLOSING DATE OF THE ANNOUNCEMENT.  PLEASE LIST THE VACANCY ANNOUNCEMENT NUMBER/POSITION TITLE INT HE SUBJECT LINE.

If you are sending your application via Email, please DO NOT use zip or other compressed file formats.  Preferred file formats include .doc, txt. or .pdf.

 

Via Mail:  PLEASE SEND AN ORIGINAL AND THREE COPIES OF YOUR APPLICATION PACKAGE.  ALL REQUESTED MATERIALS (FOR RECEIPT BY THE CLOSING DATE) SHOULD BE FORWARDED TO:

 

 

Mail:                Department of Homeland Security (FEMA)

Office of Executive Services

1201 Maryland Avenue, SW

Attention: Monique Brown 369.2

Washington, DC 20472-3715

 

Applications will be retained as a permanent record of this action.

 

For specific questions regarding this vacancy or the application process, please contact

Monique S. Brown on Telephone (202) 646-3971.

 

Please note that applications mailed in franked government envelopes will not be considered for this position.

 

CHECKLIST FOR APPLICATION MATERIALS

 

1.    Resume or other form of application with requested information.

2.    Separate Narrative Statement(s) for Technical Qualifications and Executive Core Qualifications.

3.    Annotated name and announcement number on all pages of application materials.

4.    Application materials submitted in a timely manner to ensure receipt by closing date.



REQUIRED DOCUMENTS:

 

AGENCY CONTACT INFO:

Monique Brown
Phone: (202)646-3971
Email: MONIQUE.BROWN@FEMA.GOV
Agency Information:
DHS FEMA HCD Talent Acquisition and Processing
DO NOT SEND POSTAL MAIL
Washington, DC
20472

WHAT TO EXPECT NEXT:

Once your complete application is received you will be notified by e-mail.

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Job Announcement Number:

MG-2013-SES-01-MSB-803771

Control Number:

333180500