This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Operations Assistant (AOA), GS-303-5/6 (BC-DE)

Department:Department Of The Interior

Agency:Geological Survey

Job Announcement Number:PAC-2013-0114

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$37,073.00 to $53,719.00 / Per Year

OPEN PERIOD:

Thursday, December 06, 2012 to Friday, December 21, 2012

SERIES & GRADE:

GS-0303-05/06

POSITION INFORMATION:

Term - Full-Time

PROMOTION POTENTIAL:

07

DUTY LOCATIONS:

1 vacancy - Menlo Park, CA, USView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

  • Are you an Administrative professional looking for a position in the Federal workforce?
  • Do you have a passion for providing customer service?
  • Do you want to be part of an important aspect of the Federal Government, helping with exciting and groundbreaking incentives? If you answered "yes" to these questions, then this is the job for you! Come join the USGS and start doing the job you've always dreamed of!

Will Travel and Relocation Expenses be Paid? NO Why Is It Great To Work For The USGS? Embark on an exciting future! From the peaks of the highest mountains to the depths of the deepest seas, the U.S. Geological Survey has career opportunities that make a difference in both the lives of others and in the environment. Would you like to join the more than 10,000 scientists, technicians, and support staff of the USGS who are working in more than 400 locations throughout the United States? Apply today! As the Nation's largest water, earth, and biological science and civilian mapping agency, the U.S. Geological Survey (USGS) collects, monitors, analyzes, and provides scientific understanding about natural resource conditions, issues, and problems. The diversity of our scientific expertise enables us to carry out large-scale, multi-disciplinary investigations and provide impartial, timely, and relevant scientific information to resource managers, planners, and other customers related to: the health of our ecosystems and environment; natural hazards that threaten us; natural resources we rely on, and; the impact of climate and land-use changes. For more information about the USGS please visit http://www.usgs.gov.

What General Information Do I Need To Know About This Position? 

This is a term appointment for which all qualified applicants with or without Federal status may apply and be considered. Appointment to this position, however, will not convey permanent status in the Federal service and will be for a period not to exceed 13 months with possible extensions up to a total of 4 years without further competition.

KEY REQUIREMENTS

  • Applicants must be U.S. Citizens.
  • Suitable for Federal employment, as determined by background investigation.
  • Selectee may be subject to serving a one-year trial period.
  • More requirements are listed under Qualifications and Other Information.

DUTIES:

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As an Administrative Operations Assistant within the Western Geographic Science Center, some of your specific duties will include: 

-Coordinates personnel matters, prepares and tracks requests for personnel actions, and oversees the completion and verification of time and attendance records. 

-Provides fiscal support for Center accounts by assisting in managing budget execution.  Inputs and monitors financial data.  Reviews bank card statements and resolves discrepancies.  Prepare requisitions for ordering supplies and equipment. 

- Advises Center staff of travel requirements.  Assists in the preparation of travel authorizations and vouchers.  Schedules transportation and reservations for both domestic and foreign travel.  

-Prepare documents and reports.  Plan and organize meetings and conferences.  Create and maintain files.  


QUALIFICATIONS REQUIRED:

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For information on basic qualifications, which includes information on whether you may substitute education for specialized experience, please click on the following: http://www.usgs.gov/ohr/oars/quals/0303.html.

 

If you are qualifying based on specialized experience, you must meet the requirements listed below: 

 

GS-5 level: One year of specialized experience in or directly related to this position that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of this position. To be creditable, the required specialized experience must have been equivalent to at least the GS-04 level in the Federal service. Example of GS-4 level work: Performs a full range of assignments consisting of related steps, processes or methods; responses differ in nature and sequence; requires knowledge of an organization's programs and operations, rules and processes. Exercises initiative in completing recurring assignments; uses judgment in selecting appropriate guidelines and procedures from among a number of specific references.

GS-6 level: One year of specialized experience in or directly related to this position that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of this position. To be creditable, the required specialized experience must have been equivalent to at least the GS-05 level in the Federal service. Example of GS-5 level work: Performs standard and nonstandard assignments involving different and unrelated processes or methods in varying sequence; work requires extensive knowledge of rules, operations, or business practices. Follows accepted practices in resolving nonrecurring problems and meeting deadlines; completed products are evaluated for effectiveness in meeting goals; extensive guidelines in the form of instructions, manuals, and regulations are applied.

 

You must meet all qualification and eligibility requirements for the position by the closing date of the announcement.


If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide all unofficial transcripts (undergraduate, graduate, etc.) or list of course work, which includes semester hours earned and grade received, by the closing date of this announcement or you will be disqualified from further consideration. This proof may be faxed, document uploaded, or hand delivered to the servicing Human Resources Office (see "Required Documents" and/or "Contact Information"). Please ensure that all documentation is legible. If you are currently employed by the Federal government in the same occupational series as the advertised position, you are not required to submit transcripts at this time.

Education completed in colleges or universities outside the United States may be used to meet the above requirements. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: http://www.usgs.gov/ohr/oars/quals/foreign.html.

Are There Any Special Requirements For This Position?

A background investigation will be required for this position. Continued employment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.

Throughout the recruitment and hiring process we will be communicating with you via email; therefore, it is imperative that the email address you provide when applying for this vacancy remains active. Should your email address change, please notify the point of contact identified in the vacancy announcement as soon as possible so that we can update our system.

HOW YOU WILL BE EVALUATED:

Vacancy Related Questions: As part of the online application process, you will need to respond to a series of questions designed to assess your possession of the following knowledge skills, abilities and/or competencies: Customer Service, Administrative Support, Information Management, Procurement, Office Automation, Plan & Organize Work, Personnel, Decision-Making, Compile/Analyze Data.

Basis of rating:Category rating will be used in the ranking and selection process for this position. The quality categories are Best Qualified, Well Qualified, and Qualified. You will be rated on the extent and quality of your experience, education, and training relevant to the duties of the position. If you are eligible, your on-line responses to the application questions will determine your placement in the appropriate quality category described above. Your responses must be substantiated by your resume. If you do not respond to the application questions you may be rated ineligible. Veterans' preference rules for category rating will be applied.

NOTE: If it is determined that you have rated yourself higher than is supported in your description of experience and/or education as described in your resume/application, or that your resume or application is incomplete, you may be rated ineligible, not qualified, or your score may be lowered.


To preview questions please click here.


BENEFITS:

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A recruitment or relocation incentive MAY be authorized in filling this position. Working for the U.S. Geological Survey offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. The following Web address is provided for your reference to explore the major benefits offered to most Federal employees. To find out more click here.



OTHER INFORMATION:

Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for and performance of higher-level duties. Under Executive Order 11935, only United States citizens and nationals (residents of American Samoa and Swains Island) may compete for civil service jobs. Agencies are permitted to hire non-citizens only in very limited circumstances where there are no qualified citizens available for the position. USGS employees are subject to Title 43, USC Section 31(a) and may not: (a) have any personal, private, direct or indirect interest in lands or mineral wealth of lands under survey; (b) have any substantial personal, private, direct or indirect interests in any private mining or mineral enterprise doing business with the United States; or (c) execute surveys or examinations for private parties or corporations. The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361. THE FEDERAL GOVERNMENT IS AN EQUAL OPPORTUNITY EMPLOYER.



HOW TO APPLY:

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Applications (resume and application questions) for this vacancy must be received on-line via USAJOBS BEFORE midnight Eastern Time (Washington, D.C. time) on the closing date of this announcement. If you fail to submit a complete online resume, you will not be considered for this position. Requests for extensions will not be granted. Most libraries, employment offices, and all USGS personnel offices can provide access to the Internet. If applying online poses a hardship for you, you must speak to someone in the Servicing Human Resources Office listed on this announcement PRIOR TO THE CLOSING DATE for assistance. Instructions for Applying Online for this Vacancy Announcement: 1)Click the blue "Apply Online" button. 2)If you are not a registered USAJOBS user, please create a new account and follow the instructions to complete your application process. If you are a registered user, login to access your existing USAJOBS profile. 3)As a registered user, select a stored resume and select one or more of your stored documents to attach to your application. 4)Check the "Certification" box and click the "Apply for this position now!" button located at the bottom of the screen. 5)Address the eligibility questions as well as the questionnaire containing questions and/or task statements that address the knowledge, skills, abilities and/or competencies for this vacancy. 6)Submit required documents using one of the available methods listed below. 7) If you experience technical difficulties during the online application process, please contact the USAJOBS helpdesk.



REQUIRED DOCUMENTS:

If you are claiming veterans' preference you must submit a copy of your DD-214, Certificate of Release or Discharge from Active Duty, by the closing date of this announcement. If you are currently on active military duty, you must provide documentation (e.g., campaign document, award citation, etc.), that verifies entitlement to veterans preference and that your character of military service is honorable. If you are claiming 10-point veterans' preference, in addition to the DD-214, you must submit documentation that supports your claim (e.g., an official statement from the Department of Veterans Affairs or from a branch of the Armed Forces certifying the existence of a service-connected disability; or receipt of a Purple Heart). If you fail to submit any of the required documentation, you will not be granted veterans preference. Additional information on veterans' preference can be found in the VetGuide.

If you are claiming CTAP/ICTAP eligibility, the Servicing Human Resources Office must receive proof by the closing date of this announcement that you meet the requirements of 5 CFR 330 Subpart F for CTAP and 5 CFR 330 Subpart G for ICTAP or you will not receive priority consideration. This includes a copy of the agency notice, your most recent Performance Rating, and your most recent SF-50 noting current position, grade level, and duty location. Required documents may be faxed, uploaded, or hand delivered to the servicing Human Resources Office (see "Contact Information"). If you are a CTAP or ICTAP eligible, you will be considered well qualified if you earn a minimum score of 85 (prior to the assignment of veteran's preference points). For more information on CTAP/ICTAP please click here.

If you are applying for this position based on eligibility under a special appointing authority, the Servicing Human Resources Office must receive proof of eligibility by the closing date of this announcement.

Required documents may be: 1)faxed to the Agency Contact (see "Contact Information") 2)uploaded directly from your desktop 3)uploaded directly from your USAJOBS stored attachments 4)hand delivered to the servicing Human Resources Office (see 'Contact Information').

Auto-Requested Fax: allows you to submit required documentation that will be electronically displayed along with your resume.

For additional information on special appointing authorities, visit: http://www.usgs.gov/ohr/oars/non_competitive.html

AGENCY CONTACT INFO:

Office of Human Resources
Phone: 916-278-9399
Fax: 916-278-9406
Email: pacsac1@usgs.gov
Agency Information:
INTERIOR, Geological Survey
3020 State University Drive East
Modoc Hall, Suite 2001
Sacramento, CA
95819
US
Fax: 916-278-9406

WHAT TO EXPECT NEXT:

If you are rated as one of the most highly qualified candidates, you will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 30-45 days of the closing date of this announcement. You will be notified via email of the outcome. You can also go to "My Account" within USAJOBS to review your Application Status.


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Job Announcement Number:

PAC-2013-0114

Control Number:

333080100