This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Assistant

Department:Department of the Army

Agency:Army Installation Management Command

Job Announcement Number:SWNAFEX12803106

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$13.41 to $15.00 / Per Hour

OPEN PERIOD:

Thursday, December 06, 2012 to Friday, December 14, 2012

SERIES & GRADE:

NF-0303-02

POSITION INFORMATION:

Intermittent 00 hours - Permanent

PROMOTION POTENTIAL:

02

DUTY LOCATIONS:

1 vacancy in the following location:
Fort Leavenworth, KS United StatesView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

FMWR offers social, fitness, recreational, educational, and other activities that enhance community life, foster soldier and unit readiness, and provide an environment that attracts and retains quality for active duty Soldiers, Family members, Retirees and the Civilian workforce. The Family and MWR mission is to create and maintain "First Choice" Family and MWR products and services for America's Army.


This is a Child and Youth Services position and the DA 3433-2 is required as part of the application packet.  Applications that are missing a DA 3433-2 will be considered incomplete.

 

As an Administrative Assistant at one of Fort Leavenworth's CYS facilities, you will receive children, youth, parents, and other visitors, answers the main telephone, and provide desired information to the customer.  You will be expected to provide the level of customer service expected in a "First Choice" organization.  Though other duties vary from facility to facility, you will be required to perform general administrative duties as listed in the duties section of this announcement.

KEY REQUIREMENTS

  • Direct Deposit is required
  • Social Security card is required

DUTIES:

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Receives children, youth, parents, and other visitors in a courteous manner. Answers telephones, ascertains nature of call and directs caller to appropriate staff, takes a message or personally provides desired information. Provides customer service expected in a "First Choice" organization.

Utilizes an electronic cash register system and calculator to compute and record individual transactions for customers and to enter data into predefined categories for regulatory signed statistical reports and tracking of income data as it pertains to the CYS program as required. Inputs data into CYMS as required.


Provides administrative support including typing/word processing, mail preparation, copying, distribution, telephone calls, and travel orders for CYS personnel.


Using office automation equipment and word processing software, prepares a variety of correspondence, memorandums, briefings and Daily Activity and other reports required for day-to-day operation. Refers to agency regulations, flip charts, dictionaries, and other typical office reference materials to ensure proper format, grammatical accuracy, and correct spelling.


Maintains records, files, statistical data, and suspense system. Initiates Civilian Personnel actions and helps track background clearance checks. Assists in maintaining leave records, and time and attendance records. Prepares invoices, supply and equipment requests. Uses E-Mail to send and retrieve messages.


Understands and articulates policies relating to patron fees, waiting lists and program events. Coordinates vacancies and reservations for the hourly care program as required. Works cooperatively with Resource and Referral to track program vacancies and occupancy rates as required.


Ensures risk management procedures (i.e., abuse prevention, identification, and reporting procedures; accident prevention, etc.) are followed.


Monitors supplies and resources. Orders office supplies. Assists in facility key control.


Performs other duties as assigned.


QUALIFICATIONS REQUIRED:

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Skill in operating a manual or electric typewriter and current automation system and software (Microsoft Windows, Word, Power Point, Excel) required. Must be able to type 40 wpm.

Knowledge of grammar, spelling, capitalization and punctuation and composition techniques needed to accurately type a variety of material from written sources or voice recordings.

Possess the ability to communicate effectively orally and in writing.

HIGHLY PREFERRED: Knowledge of formats, forms, typing policies and common terminology of the program for which the work is to be performed.


 

Conditions of employment:

 

1. A one-year probationary period may be required upon selection.

2. You must meet all qualification requirements by the closing date of this announcement.

3. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" system. Federal Law requires DHS to use the E-Verify system to verify the employment eligibility of all new hires, and obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system as a condition of continued employment. The U.S. Department of Army is an E-Verify Participant.

4. All required background checks of AR 215-3, must be successfully completed and maintained including Child and Youth National Agency Check with Inquiries (CNACI); to include a health assessment is required.

5. Social Security Card must be presented at time of appointment.

HOW YOU WILL BE EVALUATED:

Your qualifications will be evaluated on the following competencies:  

 

Typing Proficiency

Administrative Skills

Clerical Skills

 

Credit will be given for appropriate unpaid experience or volunteer work.


BENEFITS:

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Nonappropriated Funds (NAF) Regular positions include the following NAF Benefits:  Annual and Sick leave, Retirement Plan and 401(k) Plan, Health and Life Insurance, Long Term Care Plan Insurance and Flexible Spending Account.  For additional benefits information please refer to http://www.armymwr.org/hr/nafbenefits/default.aspx.

Flexible positions are not authorized benefits.

Conversion from Flexible to Regular Part Time or Regular Full Time may be accomplished without further competition.

 



OTHER INFORMATION:

To successfully claim veteran's priority consideration, your resume/supplemental data must clearly show your entitlement. Please review the information listed under the Other Requirements link on this announcement or review our on-line Job Application Kit.

 

The Department of the Army provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Requests for reasonable accommodation are made on a case-by-case basis. 

 

Refusal of a military spouse to participate in established recruitment procedures (e.g. interview, KSA's, where required, etc.) is considered a declination of employment and is a basis for termination of SEP entitlement for the current PCS of the sponsor.  To claim Military Spouse Preference you must have been married to the sponsor prior to the reporting date on the orders.

 

Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest

 

The Department of Army Nonappropriated Fund Instrumentalities are an equal opportunity employer.



HOW TO APPLY:

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To apply for this position, you must provide a complete Application Package which includes:

 

1. Your Résumé

2. A complete Occupational Questionnaire

3. Additional Required Documents (see Required Documents section below)

 

The complete Application Package must be submitted by 11:59 PM (EST) on the closing date reflected on the announcement.

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

 

Note: To return to a previously Saved or Incomplete application you may use the following link: https://applicationmanager.gov/. After applying, return to Application Manager or your member account in USAJOBS to see the status of your application, including any messages that may have been sent to you.

 

If you cannot apply online:

1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire,

2. Print this 1203FX form to provide your response to the occupational questionnaire

http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf, and 3. Fax the completed 1203FX form along with any supporting documents to (478)757-3144. Your 1203FX will serve as a cover page for your fax transmission.

 

To fax supporting documents you are unable to upload:

1. Complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following 803106

2. Fax your documents to (478)757-3144.

 

 

PLEASE NOTE: The numbering on the OPM Form 1203-FX will not match the Occupational Questionnaire.   Section 25 of the Occupational Questionnaire restarts with number one, so when entering your responses please continue regardless on number sequence.   This issue has been identified and will be resolved as soon as possible.  Applicants are responsible for ensuring their responses are transferred accurately.

 

It is the applicant's responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is received, accurate and submitted by the closing date.   You may verify your documents have been process by clicking here .   Uploaded documents may take up to one hour to clear the virus scan.   Faxed documents take 2-3 business days to process.

 



REQUIRED DOCUMENTS:

The following documents are required:

All applicants are required to submit the following supporting document type(s):
   ·Other (Spouses Orders and Marriage Certificate required for spouse prefrence, Current NAF employees must submit a DA3434, DA 3433-2 required for CYS positions)
   ·Resume

Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
   ·DD-214
   ·SF-50
   ·Transcript

Résumé or Optional Application for Nonappropriated Employment (DA 3433/DA3433-1).

For Child and Youth Services positions the DA 3433-2 must be submitted as well.

In the event you cannot access the above link please access this form at: http://www.apd.army.mil/

Unofficial college transcript must be submitted with application if there is an educational requirement.  If substituting college education for the experience requirement, unofficial transcripts must also be submitted. (An official college transcript will be required before being hired.) 

  • Foreign Education:   If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.   For further information, visit: http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

  • Only degrees from an accredited college or university recognized by the Department of Education are acceptable to meet positive education requirements or to substitute education for experience.   For additional information, please go to the Office of Personnel Management (OPM) and U.S. Department of Education websites at –  http://www2.ed.gov/admins/finaid/accred/index.html

 

Official transcripts (copy or original) will have to be provided to support meeting the positive education requirements outlined for this position. 


  • Assessment Questionnaire must be completed.

  • Veterans' and Involuntary Separated Military Preference documentation (DD-214 member 4 copy or equivalent) required.
  • PCS Orders or equivalent for Military Spouses requesting Spouse Employment Preference (SEP) required. 
  • Certificates, licenses and additional documentation as outlined in the qualifications of this announcement must be submitted.
  • Use this checklist to make sure you've submitted everything!

    AGENCY CONTACT INFO:

    Ft Leavenworth NAF HR Office
    Phone: (913)684-2747
    Email: USARMY.LEAVENWORTH.CHRA.MBX.CPAC-NAF@MAIL.MIL
    Agency Information:
    Child and Youth Services
    600 Thomas Ave
    Bldg 198
    Fort Leavenworth, KS
    66027

    WHAT TO EXPECT NEXT:

    After we receive your complete application package (including all required documents), your qualifications will be reviewed and assigned an initial rating. We will also review your application to make sure that your résumé supports the answers given in the questionnaire. If your résumé does not support your questionnaire answers, we will adjust your rating accordingly. Based on your ranking or numerical score, you may be referred to the hiring manager for further consideration and possible interview. You will be notified when your rating is determined.  If a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for the position.  Please follow all instructions carefully; errors and omissions may affect your eligibility. 


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    Job Announcement Number:

    SWNAFEX12803106

    Control Number:

    333075000