This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Technician (OA) - NIAID - MP

Department:Department Of Health And Human Services

Agency:National Institutes of Health

Job Announcement Number:NIH-NIAID-MP-13-797895

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$34,075.00 to $54,875.00 / Per Year

OPEN PERIOD:

Thursday, December 06, 2012 to Monday, December 10, 2012

SERIES & GRADE:

GS-0303-05/07

POSITION INFORMATION:

Full Time - Agency Employees Only

PROMOTION POTENTIAL:

07

DUTY LOCATIONS:

1 vacancy in the following location:
Montgomery County, MD United StatesView Map

WHO MAY APPLY:

Current Permanent Title 5 NIH employees and individuals under CTAP only

JOB SUMMARY:

This position is located in the National Institute of Allergy and Infectious Diseases (NIAID), Office of the Director (OD), Office of Science Management and Operations (OSMO), Office of Administrative Services (OAS), Extramural Administrative Management Branch (EAMB) in Bethesda, Md. 

If you are selected you will advise the supervisor on the practical and technical aspects of office administration, to include procurement, budget, human resources, office automation, training, timekeeping, and travel, and perform staff support work in each of these areas.

KEY REQUIREMENTS

  • Time in grade met within 30 days of closing date.
  • Position is subject to a background investigation.

DUTIES:

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If you are selected you will perform the following duties:

 

Receive and direct visitors and notify appropriate personnel of visitors and nature of business.  Determine the level of importance and priority of visitors’ business.

 

Prepare written documents, letters, memoranda, emails, and enter data.

 

Monitor and acquire office supplies for the workplace, ensure adequate stock of all purchases, and reorder supplies as appropriate.  Track procurement requests and reconcile deliveries with requests.

 

Provide technical assistance to the AOs in the formation and development of budget estimates.  Monitor the use and rate of expenditures of select items in program budgets.

 

Perform a variety of human resource related duties, including preparation of personnel packages and updates, assistance with the recruitment process, assistance with in-and-out processing of staff, and maintenance of updated reports on personnel actions in progress.

 

Use various software applications, such as word processing, spreadsheets, and presentation software to prepare documents for other employees.   Review the material for grammar, punctuation, and other errors.

 

Serve as a timekeeper and reconcile and maintain current records to assure accuracy, up-to-date record keeping and accountability in the event of an audit. Advise appropriate managers of time and leave problems.

 

Serve as the travel system representative.  Arrange travel for staff members, including scheduling transportation, arranging hotel accommodations; keeping in touch with staff enroute; and preparing travel vouchers, travel orders, and requests for travel advances. 

 

If you are selected at the GS-05 or GS-06 level, you will essentially perform the same duties as the full performance level described above, however duties are less complex and will be performed under closer supervision with more detailed guidance. 


QUALIFICATIONS REQUIRED:

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To qualify at the GS-05 level:

You must have completed 4 years of education above high school.

OR

Have 1 year of specialized experience equivalent to at least the GS-04 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: performing clerical tasks related to monitoring and maintaining office files; performing timekeeping duties; receiving and directing telephone calls and visitors; responding orally to inquiries and requests for information; and, interacting with staff from administrative and payroll offices to resolve pay issues.

OR

Have a combination of post high school education and experience that meets 100% of the qualification requirements for this position.

To qualify at the GS-06 level:

Have 1 year of specialized experience equivalent to at least the GS-5 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: researching and furnishing information for recurring questions; providing logistical assistance for office moves, telecommunications, and key/lock requests; providing various office support service and resolving problems, such as telephone services, tracking/coordinating general building service calls/requests; and tracking budgetary transactions.

To qualify at the GS-07 level:

Have 1 year of specialized experience equivalent to at least the GS-6 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: coordinating travel activities and maintaining reports on travel activities for the organization; coordinating the logistics for special events; gathering, monitoring and accessing data for use in budget allocations; reviewing expenditures of funds; identifying and developing methods to track budget expenditures or other related data; and providing guidance and advice in various administrative areas.

In addition, this position requires the skill of a qualified typist. You must be able to type at least 40 words per minute.

View Assessment Questions


If you qualify on the basis of education in lieu of experience, you must submit a copy of your transcripts (or a list of your courses including titles, credit hours completed, and grades). Unofficial transcripts will be accepted in the application package; however, official transcripts will be required prior to receiving an official offer. Click here for information on Foreign Education .

Males born after December 31, 1959 must be registered with Selective Service.

HOW YOU WILL BE EVALUATED:

Evaluation Method


BENEFITS:

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The federal government offers a comprehensive benefits package including vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System.  For more information, check out New Employee Benefits at NIH and OPM's Employee Benefits Information.

OTHER INFORMATION:

We are unable to pay relocation expenses.

 

Additional selections may be made through this vacancy announcement. The National Institutes of Health participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers. The NIH maintains a tobacco free work environment and campus.



HOW TO APPLY:

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Submission of a resume alone IS NOT a complete application.   You must provide a complete online Application Package which includes:

  • Your Resume (Please provide sufficient details in your resume to enable us to determine if you meet the requirement for qualifying experience (as stated in the Qualifications section) and to support your answers to the online questionnaire.   Providing insufficient details in your resume may result in a lower or ineligible rating.)  
  • A complete Assessment Questionnaire, View Assessment Questions.
  • Other required supporting documents (See the Required Documents section for any additional forms and/or supplemental materials required.)
  • If you would prefer to submit a Curriculum Vitae (CV) for consideration, you may submit a skeletal online resume and Fax your CV.   Submission of a resume/CV alone IS NOT a complete application.   You must complete the online questionnaire that will appear when you begin your application on USAJOBS.   (See the Required Documents section for any additional forms and/or supplemental materials required.)

To begin the online application process, click the "Apply Online" button at the bottom of this screen to log in to your existing USAJOBS account or to create an account if you do not already have one.

  • Follow the prompts to complete the Assessment Questionnaire. Please ensure you click the "Submit My Answers" button at the end of the process.
  • To fax supporting documents you are unable to upload, you must use the fax coversheet found at http://staffing.opm.gov/pdf/usascover.pdf .    Include the vacancy announcement number for the job to which you are applying, 797895.   Fax your documents to 1-478-757-3144.

If you have questions or require reasonable accommodation during the application process,  please contact the HR staff member listed below.   If you cannot apply online, these are the steps to follow:

  1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire, View Occupational Questionnaire.
  2. Print this 1203-FX form to provide your response to the occupational questionnaire http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf.
  3. In Section 25 of the Occupational Questionnaire, you may notice that the numbering restarts with number one. When entering your responses on the 1203-FX form please continue to enter your responses on the next available number within this section. The numbers on the 1203-FX will not match the Occupational Questionnaire once it restarts with number one. This issue has been identified and will be resolved as soon as possible.
  4. Fax the completed 1203-FX form along with any supporting documents to 1-478-757-3144. Your 1203-FX will serve as a cover page for your fax transmission.

If you have difficulties with hearing and are seeking assistance, please call a relay operator at 1-800-735-2258 or visit Maryland Relay or AT&T Relay.

For technical difficulties, contact HR Systems Support between 8 AM and 4:30 PM ET Monday through Friday at 301-451-1436 or hrsystemssupport@mail.nih.gov.

Additional Information on How to Apply

Information on Reasonable Accommodation

To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select "My Applications", and click on the "more information" link under the application status for this position.



REQUIRED DOCUMENTS:

The following information must be received by 11:59pm on the closing date of the announcement, Monday, December 10, 2012.  

  1. Resume via USAJOBS.
  2. Responses to online questionnaire.
  3. If applicable, supporting documentation (including DD214 to support Veterans' Employment, CTAP/ICTAP, Schedule A, or other information requested in the announcement such as transcripts). To ensure your information is secure, please block out any Social Security numbers (SSNs). Clean copies may be requested if you are hired.
  4. If submitting a copy of your Notification of Personnel Action (SF-50), or equivalent, submit one that shows the effective date of your current position and the full performance level. You may obtain a copy of your SF-50 from your HR Office or, if you are an HHS employee, from eOPF. If you have separated from Federal Government employment, you may obtain a copy of your SF-50 via: Federal Records Center, National Archives and Records Administration, 111 Winnebago Street, St. Louis, MO 63118-4126 or Email CPR, or visit the National Archives Website.

AGENCY CONTACT INFO:

Laverne Coleman
Phone: (301)402-3942
Email: COLEMAL1@MAIL.NIH.GOV
Agency Information:
National Institutes of Health
2115 E Jefferson St
Bethesda, MD
20892

WHAT TO EXPECT NEXT:

Within 15 business days of the closing date, Monday, December 10, 2012, you may check your status online at USAJOBS We will update your status after each key stage in the application process has been completed.

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Job Announcement Number:

NIH-NIAID-MP-13-797895

Control Number:

332877800