This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Legal Assistant (Office Automation)

Department:Department Of Labor

Agency:Office of the Solicitor

Job Announcement Number:DE-13-SF-SOL-021

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$38,882.00 to $62,203.00 / Per Year

OPEN PERIOD:

Wednesday, December 05, 2012 to Tuesday, April 9, 2013

SERIES & GRADE:

GS-0986-06/08

POSITION INFORMATION:

Full-Time - Permanent

PROMOTION POTENTIAL:

08

DUTY LOCATIONS:

1 vacancy in the following location:
Los Angeles, CA, USView Map

WHO MAY APPLY:

U.S. Citizens; ICTAP and CTAP eligibles in the local commuting area.

JOB SUMMARY:

Opportunities are Open! Begin a challenging career with the U.S. Department of Labor (DOL), and you will help shape the workforce of tomorrow.  DOL offers rewarding opportunities to contribute to a noble mission; to serve and protect American workers, prepare them for new and better jobs, and to ensure the safety and fairness of American workplaces.

The Department of Labor values its customers. Every DOL employee is responsible for delivering good customer service through accurate, courteous, efficient and effective transactions.

This position is with the U.S. Department of Labor, Office of the Solicitor, Los Angeles, CA.

This position is inside the bargaining unit.

The full performance level of this position is GS-08.

Salary for the GS-07:  $43,208.00 to $56,174.00 per year

Salary for the GS-08:  $47,852.00 to $62,203.00 per year

Also being advertised as job #MS-13-SF-SOL-027 for status & "Veterans Employment Opportunity Act (VEOA)" eligible applicants and the following non-competitive authorities: Veterans' Recruitment Act (VRA) up to grade 11; Veterans 30% or more compensable; persons w/disabilities; present/former Peace Corps personnel and former Peace Corps volunteers.  To be considered for each, apply to BOTH jobs.

KEY REQUIREMENTS

  • U.S. Citizenship.
  • Must be at least 16 years of age.
  • Appointment to this position may require a background investigation.
  • Requires a probationary period if the requirement has not been met.
  • Must type at least 40 words per minute.
  • Travel and relocation expenses will not be paid.

DUTIES:

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The position is located in the Los Angeles, Office of the Solicitor. The incumbent is assigned work on specific cases or classes of cases or legal matters (e.g., opinion letters, rulemaking) with attorneys and paralegal specialists as part of a team. The incumbent manages or produces legal and information products to be utilized by other members of the team and for filing with the appropriate federal court, administrative law judge or administrative appeals board. The work entails establishing, coordinating, and maintaining project files, utilizing automated approaches when appropriate; assisting paralegal specialists and attorneys in collecting, organizing, analysing and preparing litigation and/or regularoty materials; and assisting with a variety of administrative responsibilites in assigned projects. Establishes, coordinates, and maintains project files for assigned cases. Assists paralegal specialists and attorneys in analyzing and evaluating information, gathering materials and authorities, and compiling draft reports and memoranda for use by attorneys. Summarizes depositions and testimony both legally and technically requiring knowledge of the legal issues and procedural aspects of the law involved. Assists attorneys and paralegal specialists in responding to discovery in pending cases; and in responding to inquiries about cases and/or regulatory matters. Retrieves cases from law library and searches legal reference files for data and information. Assists in requesting and tracking information from sensitive record sources. Assists in preparation of responses to FOIA/PA requests. Under direction of case attorney or paralegal, arranges for photocopying and providing to opposing parties documents pertaining to case being litigated. Identifies and indexes documents that are privileged. Prepares non-legal correspondence for signature by paralegal specialist or attorneys. Establishes and maintains legal reference files. When assigned to a case for trial, assists attorneys or paralegal specialists by retrieving, photocopying, and assembling exhibits, affidavits, legal documents, and other materials. Handles details incident to appearance of witnesses. Maintains a trial calendar. Assumes case management responsibility. Uses knowledge of software technology to manage, track, or organize case information.


QUALIFICATIONS REQUIRED:

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Applicants must possess one (1) year of specialized experience equivalent to the GS-05 for the GS-06, one (1) year of specialized experience equivalent to the GS-06 for the GS-07 and one (1) year of specialized experience equivalent to the GS-07 for the GS-08.

For GS-06:  Examples of qualifying experience include:  Experience in the legal or judicial process, drafting and compiling information for the production of legal documents, reviewing them for correct format and timeliness

FOR GS-07: Examples of qualifying specialized experience include:  Experience processing legal documents in support of legal actions.  This experience may include initiating and composing standardized legal formats, reviewing legal documents for correct form and timeliness, annotating case files and statues records, compiling status reports and reviewing legal documents for required information and proper format.

FOR GS-08:  Examples of qualifying specialized experience include:  Knowledge of legal terminology, legal documents, and legal processes; and rules and procedures of U.S. District Courts and administrative tribunals in which the office litigates and knowledge of legal reference sources and systems; extracting and summarizing information from legal files and references sources and in drafting legal documents

Above grades require providing administrative and clerical support to attorneys in a legal office.  incumbent must be able to manage schedules, answering a multiple line phone system; apply appropriate legal procedures in writing correspondence and processing cases.

For additional information, refer to OPM qualifications standards operating manual, group coverage qualification standard for clerical and administrative support.


THERE IS NO SUBSTITUTION OF EDUCATION FOR EXPERIENCE.

Applicants must meet all legal, regulatory and qualifications requirements by the closing date of the vacancy announcement.  Reference the "Required Documents" section for additional requirements.

 

Selective Factor - This position requires a typing speed of at least 40 wpm.  You must document your typing speed in your resume or you may lose consideration for this position.

HOW YOU WILL BE EVALUATED:

 

If you meet the minimum qualification requirements for this position, you will be evaluated against the evaluation factors noted below and will be placed into one of the following quality categories based on your responses to the vacancy questions. Categories Category A - Meets the basic qualification requirements for the vacancy announcement and has successful experience in the same or similar job that has demonstrated superior proficiency in applying knowledge, skill, and ability in the critical competencies for this position to work of increased levels of difficulty and complexity. Category B - Meets the basic qualification requirements for the vacancy announcement and demonstrates satisfactory proficiency in the critical competencies for this position. Category C - Meets the specialized experience outlined in the minimum qualifications requirements section of the vacancy announcement and demonstrates proficiency in the basic competencies required for this position.

Evaluation Factors - All qualified applicants will be evaluated on the following key competencies (click Evaluation Tools for information):

Technical Knowledge – Researches applicable statues, regulations and or case law for precedent ruling or comparable cases as necessary; assist attorneys with compiling and organizing documentary evidence, materials and cases for filing.  Manages and Organizes Information – Maintains and organizes files in proper format, review incoming documents for deadlines, performs a variety of legal support tasks for the attorneys.  Communication/Interpersonal Skills – Clearly, effectively and persuasively conveys information (orally and in writing) to individuals and groups.  Writing – Recognizes or uses correct English grammar, punctuation, and spelling to communicate information (for example, facts, ideas, or messages) in a clear, succinct and organized manner. Composes written information, which may include technical material that is appropriate for the intended audience.  Self-Management - Sets well-defined and realistic personal goals; displays a high level of initiative, effort and commitment towards completing assignments.

The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means, such as the interview process. The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings. It is essential that your resume provide sufficient information to substantiate your responses in the self-assessment vacancy questions. If your responses are not adequately substantiated by your resume, the HRO will amend your responses to more accurately reflect the level of competency that is indicated by the content of your resume. Your evaluation may also include a review by a Human Resources Specialist or panel and may include other assessments such as an interview. INFORMATION FOR ICTAP/CTAP ELIGIBLES ONLY: If you meet the eligibility requirements for special priority selection under ICTAP/CTAP you must be well-qualified for the position to receive consideration for special priority selection. ICTAP/CTAP eligibles who are placed into Category B or higher will be considered "well-qualified" for priority selection purposes. Click Application of Veterans Preference for Category Rating Jobs for more information.

 


To preview questions please click here.


BENEFITS:

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The Department of Labor (DOL) offers a great benefit package to eligible employees.  The benefit package includes but is not limited to health benefits, supplemental dental and vision plans, flexible spending accounts, 13 days paid sick leave per year, vacation leave and 10 paid holidays per year.  We offer a variety of employee benefit options, a family-friendly work environment, a child care subsidy program, transit subsidy program, career assistance program, health services and fitness programs, access to LifeCare, a resource and referral service and more.  For a comprehensive site about all federal benefits, please refer to OPM.  For specific DOL benefits information, please refer to DOL BENEFITS.

OTHER INFORMATION:

The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, age, membership in an employee organization, or other non-merit factor.  Refer to these links for more information: GENERAL INFORMATION, ADDITIONAL DOCUMENTATION, SELECTIVE SERVICE REGISTRATION, PROBATIONARY PERIOD, FORMER FEDERAL EMPLOYEES

HOW TO APPLY:

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Follow the 5 steps below to apply.  Your application and ALL required supplemental documents must be received by 11:59 pm Eastern Time (ET) on the vacancy closing date to be considered.  Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered.

For more details, click How To Apply Detailed Instructions Document or How To Apply Video.  For help, refer to the Vacancy Contact in the "Questions about this job" section.  SAVE your information before the 60 MINUTE TIMEOUT!

STEP 1 - Create USAJOBS Account, including Resume and Saved Documents
Your resume must provide sufficient information to substantiate your responses in the self-assessment vacancy questions.  If not, the HRO may amend your responses to more accurately reflect the competency indicated by resume content.

STEP 2 - Answer Vacancy Questions (DOORS)
Click the Apply Online button, which is available when you search for a job on www.usajobs.gov, click on the title and proceed.

STEP 3 - Submit Supplemental Documents
Submit the required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy by the close date.  For details: click How to Submit Supplemental Documentation Document or Submit Supplemental Documentation Video.  Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.

STEP 4 - Review Application and click Finish  Click here to submit an updated resume after initial application.

STEP 5 - Edit Application as needed by 11:59 pm ET of Close Date


REQUIRED DOCUMENTS:

The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Follow the instructions: click How To Submit Supplemental Documentation Document or Submit Supplemental Documentation Video.  You are not required to submit a document if it does not apply to you.Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.

- Veterans Documents (if applicable): To be considered as a 5-point preference eligible, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD214. Your DD-214 must show the type of discharge and dates of active duty.  To claim 10-point preference, you must submit a copy of your DD214; an Application for 10-point Veteran's Preference, SF15; and the proof of entitlement of this preference which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. (For active duty service members expecting to be honorably discharged or released within 120 days, click Active Duty)  Without this documentation, you will not receive veteran's preference.  For more information, go to: http://www.fedshirevets.gov/hire/hrp/vetguide/index.aspx

- Displaced Employee Placement Documents - Only required if requesting priority consideration under ICTAP Eligibility.

- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted

Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.

AGENCY CONTACT INFO:

Tony Ozuna
Phone: 415-625-2368
Fax: 000-000-0000
TDD: 800-877-8339
Email: fed-jobs-san@dol.gov
Agency Information:
Labor, Office of the Solicitor
90 7th Street
Suite 12300
San Francisco, CA
94103
US
Fax: 000-000-0000

WHAT TO EXPECT NEXT:

Once your complete application is received, we will conduct an evaluation of your qualifications and refer candidates for selection consideration.  Candidates will be referred to the hiring manager for further consideration and possible interview.  You will be notified of the outcome.  A selection is expected to be made within 30 calendar days from the issuance date of the certificate.

To check the status of your application: Click here.  To sign up for Application Status Updates via email: Click Here.

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Job Announcement Number:

DE-13-SF-SOL-021

Control Number:

332856900