This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Nurse Coordinator

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:VHA-792700-12

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$0.00 to $0.00 / Per Year


Tuesday, December 04, 2012 to Monday, December 17, 2012




Full Time - Excepted Service Term


1 vacancy in the following location:
District of Columbia, DC United StatesView Map


United States Citizens


Vacancy Identification Number (VIN): 792700

Salary: To be determined by Professional Standard Board of your peers and based on your education and experience.

As a VA professional nurse, your opportunities are endless: With many openings in the multiple functions of VA, you will have a wide range of opportunities at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries. VA offers generous paid time off and variety of predictable and flexible scheduling opportunities: For more information on the Department of Veterans Affairs, go to "


  • US citizenship
  • Random drug testing
  • Background/suitability investigation
  • English language proficiency
  • Physical standards


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The Study Nurse Coordinator serves as a liaison between the Cooperative Study Program (CSP) research study and the Washington, D.C. Veterans Affairs Medical Center staff.   She/he will be responsible for the day-to-day management of the study operations, including the recruitment, screening, enrollment and follow-up of subjects, and communication with the data coordinating center (West Haven Cooperative Study Program Coordinating Center (CSPCC)), the study Co-Chair’s offices (San Diego), the research pharmacy (Albuquerque Cooperative Study Program Clinical Research Pharmacy Coordinating Center (CSPCRPCC) and Health Economic Resource Center (HERC (Palo Alto)).  The Study Nurse Coordinator will have responsibility for coordinating the treatment interventions and follow-up procedures at their participating medical center, and ensuring compliance with the study protocol.  The Study Nurse Coordinator performs other duties as follows:

·         Review and submit initial and annual paperwork for VA Central IRB, local IRB, and R&D review.

·         Publicize the study and identify potential study subjects for the study.

·         Screen potential subjects by reviewing inclusion and exclusion criteria.

·         Review medical records when appropriate, and use good clinical judgment.

·         Explain the study rationale and procedures to prospective subjects and medical center staff.

·         Educate subjects about medications, the study protocol, and follow-up procedures.

·         Obtain and review baseline and follow-up data.

·         Schedule and maintain required study follow-up visits.

·         Responsible for identifying psychiatric adverse events and side effects symptoms which might require crisis intervention or referrals in order to facilitate treatment of clinical research participants, either in person or over the phone.

·         Contact the appropriate Co-chair’s Office and/or the West Haven CSPCC for any questions regarding protocol procedures.

·         Responsible for completing all participant case report forms.

·         Enter the into the electronic data capture system within the scheduled time frame as outlined in the protocol.

·         Use the study SharePoint site to access study documents and manage the study site documents.

·         Submit initial and annual paperwork for VA Central Institutional Review Board (IRB), local IRB, and Research & Development (R&D) review.

·         Screen potential subjects by reviewing inclusion and exclusion criteria.

·         Reviews medical records when appropriate, and use good clinical judgment

·         Explain the study rationale and procedures to prospective subjects and medical center staff.

·         Educate subjects about medications, the study protocol, and follow-up procedures.

·         Experience with clinical trials research.

·         Schedule required study follow-up visits.

·         Identify psychiatric adverse events and side effects symptoms which might require crisis intervention or referrals in order to facilitate treatment of clinical research participants.

·         Complete all participant case report forms and enter the data into the electronic data capture system within the scheduled time frame.

·         Creates and maintains a filing system for Veterans Affairs (VA CSP) cases that includes a file of all case report forms for each patient.

·         Utilize the study Share Point site to access study documents and manage the study site documents. 


Relocation expenses and/or incentives have not been authorized.


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·         U.S. citizenship

·         BSN

·         English language proficiency

·         Physical standards - All applicants must meet the physical standards for the position.  A physical examination prior to employment may be required. 

·         Registration – Current, full, active and unrestricted registration as a graduate professional nurse in a State, Territory, or Commonwealth (i.e., Puerto Rico) of the U.S. or in the District of Columbia. The RN must maintain a current, full active and unrestricted registration to continue employment with the VA

·         Extensive Knowledge of computer software used for work processing such as VISTA, CPRS, WORD, the preparation of charts, graphs, and tables such as Excel and Power Point.

·         Demonstrates the ability to interact both verbally and nonverbally with patients, visitors and staff in a courteous and respectful manner.

·         Educational requirements can be met as follows:

         (1)  Graduate of a school of professional nursing approved by the appropriate State agency, and accredited by one of the following accrediting bodies at the time the program was completed: a) The National League for Nursing Accrediting Commission (NLNAC); or b) The Commission on Collegiate Nursing Education (CCNE). OR

         (2)  The completion of coursework equivalent to a nursing degree in a MSN Bridge Program that qualifies for professional nursing registration constitutes the completion of an approved course of study of professional nursing. OR

         (3)  In cases of graduates of foreign schools of professional nursing, possession of current, full, active, and unrestricted registration, will meet the requirement of graduation from an approved school of professional nursing.

The following requirements are preferred for this position:

·         At a minimum, applicants should possess experience as an RN that is determined to be sustained and consistently at or above an acceptable level of quality.   This may include experience as a Graduate Nurse Technician (GNT) provided that candidate was utilized as a professional nurse and passed the State licensing (board) examination on the first attempt, and experience as Nurse Technician Pending Graduation provided the candidate possessed an active, current registration to practice nursing in a State and was utilized as a professional nurse.  Professional nursing experience should be documented on the Application for Employment – Nurse and Nurse Anesthetists (VA Form 10-2850a).

Note:  VA Qualification Standard for the Nurse II-RN – Prescribes the s/he:

·         Demonstrates leadership and mastery of practice in delivering efficient, comprehensive, and continuous patient driven holistic care through active collaboration, communication and coordination of resources.

·         Considers all characteristics of the individual, including sex and role identification, age, life stage, state of health, race, culture, socio-economic status, values and beliefs in order to assist each patient with the improvement of his/her health status to the maximum potential.

·         Utilizes core elements of performance including knowledge and active participation in unit/service level quality improvement processes, such as the customer service program.    

The following qualifications are highly desirable; however, not mandatory in order to apply:

·          Previous on-site study monitoring experience.

·          At least five years as a Psychiatric Study Nurse Coordinator.

·          Professional certification.

·          Ability and experience managing regulatory issues related to the conduct of psychiatric clinical trial that is part of a larger multi-site national clinical trial with little if any training.  Demonstrates experiences working with patients who have experienced Traumatic Brain Injuries and amputation.

·          Demonstrates skill and experience in managing psychiatric clinical trial including recruitment, obtaining informed consent, screening, enrolling, and providing clinical follow-up care and completing all electronic data entry procedures on a timely basis according to protocol with little or any training.

·          Ability to communicate effectively with patients and their families, hospital staff, local and national regulatory and study administrative entities.

Applicant’s education and length of nursing practice (experience) will be considered by a Nurse Professional Standard Board in determining the grade and salary of the applicant selected.  Experience evaluated to determine if the experience is of an acceptable level of quality with regard to the following four dimensions of nursing:  Practice, Professional Development, Collaboration and Scientific Inquiry.  Each dimension of practice has criteria that demonstrate essential core competencies for VHA Nursing Personnel.  The criteria are as follows:  Practice:  practice, ethics and resource utilization, Professional Development: performance, education/career development, Collaboration; collaboration, collegiality, Scientific Inquiry: quality of care, research.




References: VA Handbook 5005/27, Part II, Appendix G6, NURSE QUALIFICATION STANDARD, dated March 17, 2009. 

Salary determination will be based on a recommendation by the Professional Standards Board and approved by the Medical Center Director.




NOTE:  Education must be accredited by an accrediting institution recognized by the United States Department of Education in order for it to be credited towards your qualifications for this position.  You can verify accreditation at the following website: All education claimed by applicants will be verified by the appointing agency.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Education/Experience Requirements:

·         Nurse I Level I – An Associate Degree (ADN) or Diploma in Nursing, no experience.

·         Nurse I Level II – An ADN or Diploma in Nursing and approximately 1 year of experience, or an AND or Diploma in Nursing and a bachelor’s degree in a related field and no experience; or a Bachelors of Science in Nursing (BSN) and no experience.

·         Nurse I Level III – An ADN or Diploma in Nursing and approximately 2-3 years of experience, or an AND or Diploma in Nursing and a bachelors degree in a related field and approximately 1-2 years of experience; or a BSN with approximately 1-2 years of experience, or a Master’s degree in nursing (MSN) or related field with a BSN and no experience.

·         Nurse II – A BSN with approximately 2-3 years of experience, or AND or Diploma in Nursing and a bachelors degree in a related field and approximately 2-3 years experience or a Master’s degree in nursing or related field with a BSN and approximately 1-2 years experience, or a Doctoral degree in nursing or meets basic requirements for appointment and has doctoral degree in a related field with no experience.

·         Nurse III – Master’s degree in nursing or related field with BSN and approximately 2-3 years experience or Doctoral degree in nursing or related field and approximately 2-3 years experience.



Veteran's Preference:

When applying for Federal jobs, eligible veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of DD-214(s) showing all dates of service as well as character of service (honorable, general, etc.).  Additionally, veterans with service-connected disability of 10% or more must also submit a copy of their official statement from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying their service-connected disability and/or their receipt of compensation for service-connected disability.  If the military member is within 120 days of separation and does not yet have a DD214, the member may instead submit any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed.

Veterans with service-connected disability of less than 10%, nonservice-connected disability, and Purple Heart recipients, as-well-as those claiming derived preference for a spouse, widow or widower, or natural mother, should refer to and submit a completed SF 15, "Application for 10-Point Veteran Preference," and required documentation with your application materials.

For more information on Veterans' Preference, go to



Complete application packages will be reviewed to determine if the basic qualifications for this position have been met. A listing of candidates who meet the basic qualification requirements will be forwarded to the hiring facility where the credentialing and privileging screening process is completed.


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Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life.  For more information please visit us at


This position will be filled on a full-time permanent basis. Upon completing any required probationary period, the position will be permanent.

This position is in the Excepted Service and does not confer competitive status. Grade and salary will be based on a recommendation by the Professional Standards Board and approved by the Medical Center Director.

VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave.


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To apply for this position, you must provide a complete application (See "Required Documents" section below).

The complete Application package must be submitted by 11:59 PM (EST) on Monday, December 17, 2012.

To begin the process, click the Apply Online button on the right side of this screen to create an account or log in to your existing USAJOBS account. Be sure to upload the required documents before you submit your application. Please ensure you click the Submit My Answers button at the end of the process. Mailed/emailed applications will not be accepted.

Note: To change or update your application, simply reapply through My USAJOBS, before the closing date. To check the status of your application, log into your USAJOBS account (, select Application Status and click on the more information link under the application status for this position.

If you cannot apply online: Click the following link to view and print the occupational questionnaire: View Occupational Questionnaire. Print this 1203FX form to provide your response to the occupational questionnaire: . Fax the completed 1203FX form along with all supporting documents to (478)757-3144. Your 1203FX form must be placed on top of all materials being faxed and will serve as a cover page for your fax transmission. Keep a copy of your fax receipt in case verification is needed.

To fax supporting documents you are unable to upload: Complete this cover page using the following Vacancy ID: 792700. You must use this fax cover sheet in order for your documents to be matched with your online application. Fax your documents to (478)757-3144.


Required Documents:

To apply for this position, you must provide a complete Application Package which includes:

  1. Completed Online Questionnaire
  2. CV or Resume
  3. VA Form 10- 2850a -   Application For Nurses And Nurse Anesthetists   (Available at
  4. Proof of current certification, licensure or registration
  5. Unofficial transcript(s) - official college transcript(s) will be required before being hired).
  6. Optional Form 306 - Declaration for Federal Employment (Available at ).
  7. Veterans must submit appropriate documentation as described previously in this vacancy announcement.
  8. If currently employed in the VA system, include a copy of your latest SF-50, Notification of Personnel Action.
  9. Two (or three) letters of recommendation would be preferable to one letter or recommendation.



Pharleon A. Boston
Phone: (202)745-8000x5397
Agency Information:
VHA Washington DC VAMC
Department of Veteran Affairs
50 Irving Street NW
Washington, DC


You will receive e-mail notification as to whether or not you were included on the list of referred candidates.  If you do not provide an e-mail address, your notification will be sent via US postal service within 2-4 weeks.

Important note:  Applicants have the burden of producing all needed information prior to the closing of the announcement (Monday, December 17, 2012).  If this requirement is not met and you are not referred to the hiring facility, you may contact the local HR office for Direct Hiring Authority options.

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