This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Field Office Assistant (Office Automation)

Department:Department of the Army

Agency:U.S. Army Corps of Engineers

Job Announcement Number:WTKC12300069799905D

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$34,881.00 to $45,341.00 / Per Year

OPEN PERIOD:

Thursday, December 06, 2012 to Wednesday, December 19, 2012

SERIES & GRADE:

GS-0303-05

POSITION INFORMATION:

Full Time - Term NTE 13 months

DUTY LOCATIONS:

1 vacancy in the following location:
Corona, CA United StatesView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

Civilian employees serve a vital role in supporting the Army mission.  They provide the skills that are not readily available in the military, but crucial to support military operations.  The Army integrates the talents and skills of its military and civilian members to form a Total Army.

About the Position: You will work under the general supervision of the Resident and/or Project Engineer, performing the clerical and administrative functions in support of the mission and functions of the office.

Employing Agency: US Army Engineer District, Los Angeles, Construction Division, Southern California Area Office, Santa Ana Dams Resident Office

About the location: This position is located in Corona, CA. For more information about Corona, please go to: http://www.discovercorona.com/

For more information about the Corps of Engineers, LA District visit our web site at: www.spl.usace.army.mil/.   

Who May Apply:

All U. S. Citizens.

KEY REQUIREMENTS

  • This position requires a qualified typist.

DUTIES:

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Receives calls, greets visitors, and directs to proper Field Office personnel only those contacts needing their attention or action. Takes care of routine matters, and on the basis of knowledge of the organization, refers other inquiries to appropriate field office personnel. Reads incoming correspondence, screening out items to be handled personally. Organizes working and reference files for the office. Prepares in final form various reports incident to the office. Types a variety of correspondence, forms, and materials. Makes travel arrangements, compiling requested data/facts/statistics, obtaining office supplies, preparing personnel requests, to include performance standards and appraisals. Prepares and maintains property records for the field office. Provides expertise for procurement of goods, supplies and services. Takes care of timekeeping and related duties.


QUALIFICATIONS REQUIRED:

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For the GS-05 Field Office Assistant (Office Automation), applicants must meet the typing proficiency requirement AND the minimum qualifications of the grade level as listed below.

Typing Proficiency: This position requires a qualified typist.

You must type at least 40 words per minute.

Minimum Qualifications: The Field Office Assistant occupation has specific minimum qualification requirements which apply to all positions. Education above the high school level must have been completed in a U.S. college, university, or other educational institution that has been accredited by one of the accrediting agencies or associations recognized by the Secretary, U.S. Department of Education. You have to attach a copy of your transcripts to your application package under the document type ‘Transcripts’. One of the following statements must be applicable to you.

·         You must have at least 1 year of specialized experience directly related to this occupation equivalent to the GS-04. This experience includes general office duties such as handling of mail, telephone calls, and visitors, reviewing outgoing correspondence, providing or following up on requests for information, using operating systems, such as Windows7, Windows XP, Windows Vista, assembling reports, using Microsoft Office, Microsoft Excel, Microsoft Power Point, Microsoft Outlook.

·         You must have successfully completed four years of education above the high school level in any field leading to a bachelor's degree or you must have obtained a bachelor's degree from an accredited college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours. Please attach a copy of your transcripts to your application package under document type 'Transcripts'.

 

·         You must have some specialized experience as described in A, but less than one year; and you must have more than 2 years, but less than 4 years of education as described in B. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours. You have to compute the percentage of the requirements that you meet, and the total must be at least 100%. (To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of education by 120. Add the two percentages. The total percentage must equal at least 100% to qualify). Please attach a copy of your transcripts to your application package under document type 'Transcripts'.

 

You will be evaluated on the basis of your level of competency (knowledge, skills, abilities) in the following areas:

·         Ability to provide administrative support.

·         Ability to plan, organize and coordinate activities and office schedules.

·         Skill in using computers and various software programs.

·         Ability to communicate orally and in writing

 


Foreign education must be evaluated for U.S. equivalency in order to be considered for this position. Please include this information in your resume.

Only degrees from an accredited college or university recognized by the Department of Education are acceptable to meet positive education requirements or to substitute education for experience. For additional information, please go to the Office of Personnel Management (OPM) and U.S. Department of Education websites at -
http://www.opm.gov/qualifications and http://www.ed.gov/admins/finaid/accred/index.html

Other Requirements:
Click
here for more information.

·         Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.

·         You will be required to provide proof of U.S. Citizenship.

·         One year trial/probationary period may be required.

·         Direct Deposit of Pay is required.

·         Personnel security investigation required.

·         Travel is required approximately 10% of the time.

·         Requires possession of or ability to acquire a valid state driver’s license.

·         Requires operating a government vehicle.

·         Requires incumbent to be physically able to move boxes up to 40 lbs, 5% of the time.

        ·         This position is a TERM position. It is temporary and may be extended up to a maximum of four years.


HOW YOU WILL BE EVALUATED:

Your application package (resume, supporting documents, and responses to the questionnaire) will be reviewed to verify that you meet the basic eligibility and qualification requirements.  Your responses to the questionnaire will be used to evaluate your relevant personal, educational, and work experiences. Only the most recently submitted resume will be considered.

Basis for RatingQualified candidates will be assigned to one of three quality categories: Best Qualified, Highly Qualified and Qualified. Veteran preference eligibles are listed ahead of non-preference eligibles within each quality category.

Interagency Career Transition Assistance Program (ICTAP).  The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.  If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if:  1) this vacancy is within your ICTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.  Well-qualified is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualification requirements for the position. Under competitive delegated examining, an ICTAP eligible will be considered well-qualified if they attain an eligibility rating of 90 or higher, not including points for veterans' preference. You must provide proof of eligibility with your application to receive selection priority.  Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.  Information about ICTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/ctap/index.asp

 


BENEFITS:

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The Department of Defense offers excellent benefits programs some of which may include:

  • Comprehensive health and life insurance
  • Competitive salaries
  • Generous retirement programs
  • Paid holidays, sick leave, and vacation time
  • Flexible work environment to include use of Telework and alternate work schedules
  • Paid employment related training and education
  • Possible student loan repayment
  • Payment of licenses, certification, and academic degrees as applicable
  • Bonuses, incentives, and awards as appropriate for the job.


  • OTHER INFORMATION:

    • Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.

    • The Department of Defense (DoD) policy on employment of annuitants will be used in determining eligibility of annuitants. The DoD policy is available at

    http://www.cpms.osd.mil/ASSETS/E8AB932EA1E44617BAC7222922E42A62/DoDI140025-V300.pdf

     

    • In accordance with section 9902(h) of title 5, United States Code, annuitants reemployed in the Department of Defense shall receive full annuity and salary upon appointment. They shall not be eligible for retirement contributions, participation in the Thrift Savings Plan, or a supplemental or redetermined annuity for the reemployment period. Discontinued service retirement annuitants (i.e. retired under section 8336(d)(1) or 8416(b)(1)(A) of title 5, United States Code) appointed to the Department of Defense may elect to be subject to retirement provisions of the new appointment as appropriate. (See DoD instructions 1400.25, Volume 300, at http://www.dtic.mil/whs/directives.)

    • Multiple positions may be filled from this announcement.

    ·         Payment of Permanent Change of Station (PCS) costs is not authorized. Defense National Relocation Program will not be authorized.

    ·         Salary includes applicable locality pay or Local Market Supplement.

    ·         Credit will be given for appropriate unpaid experience or volunteer work.

    ·         You may claim Military Spouse Preference.

    ·         Further certification from this announcement may take place up to 90 days beyond the closing date of this announcement.

    ·        This position is a TERM position. It is temporary and may be extended up to a maximum of four years.

     

    Applicants claiming veteran's preference must clearly show an entitlement to such preference on the resume/supplemental data submitted.

    ·         If you claim 5-point veteran's preference, you MUST submit a copy of your DD Form 214 (your DD Form 214 must reflect the dates of service, character of discharge, and time lost, if any) and proof of any preference eligibility along with your application/resume package.

    ·         If you claim 10-point veteran's preference, you MUST submit a copy of your DD Form 214 documenting final military discharge, release or retirement (your DD Form 214 must reflect the dates of service, character of discharge, and time lost, if any) and an official statement, dated 1991 or later, from the Dept of Veterans Affairs (VA), or from a branch of the Armed Forces, certifying that you have a service-connected disability of 10-30% or 30% or more along with your application/resume package.

    Applicants claiming Military Spouse Preference, must clearly show an entitlement to such preference on the resume/supplemental data submitted.



    HOW TO APPLY:

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    To apply for this position, you must provide a complete Application Package which includes:

    1. Your resume: If you submit a resume with inappropriate material e.g. photos, you will not be considered for this vacancy. Your resume may be submitted in any format. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). Resumes that do not contain this information will be marked as insufficient and applicants may not receive consideration for this position.
    2. Your responses to the questionnaire
    3. Additional required documents (see Required Documents section below)

    The complete Application Package must be submitted by 11:59 PM (EST) on Wednesday, December 19, 2012.

    To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the questionnaire. Please ensure you click the Submit My Answers button at the end of the process. 
    To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID799905.  Fax your documents to 1-478-757-3144.

    If you cannot apply online, you will need to provide the same information obtained in the online process.  You will need three documents to complete this process:  the Occupational Questionnaire, the scan response form, U.S. Office of Personnel Management Occupational Questionnaire (OPM Form 1203-FX), and a separate document described in item #3. below. 

    1. Download the scan response form, OPM Form 1203-FX, from http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf.

    2. View Occupational Questionnaire.  Use this information to guide you in completing the OPM Form 1203-FX.  Note that you may be instructed to leave some responses blank on the scan response form.

    3.  On a separate document, please identify which position(s) on your resume (include title, organization, and employment dates) support any response of “E” ("I am considered an expert in performing this task...."). 

    4. Fax the completed OPM Form 1203-FX, along with your required and supporting documents, to 1-478-757-3144. Your OPM Form 1203-FX will serve as a cover page for your fax transmission.

    PLEASE NOTE: The numbering on the OPM Form 1203-FX will not match the Occupational Questionnaire.  Section 25 of the OPM Form 1203-FX continuously numbers from number one, while the Questionnaire starts each section of questions with number one.  When entering your responses please continue regardless of number sequence.  This issue has been identified and will be resolved as soon as possible.

    It is your responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is complete, accurate, and submitted by the closing date.  Uploaded documents may take up to one hour to clear the virus scan.  Faxed documents must be completely transmitted by 11:59p.m. Eastern Standard Time on the closing date of the announcement.



    REQUIRED DOCUMENTS:

    The following documents are required:

    • Resume: If you submit a resume with inappropriate material e.g. photos, you will not be considered for this vacancy. Your resume may be submitted in any format. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). Resumes that do not contain this information will be marked as insufficient and applicants may not receive consideration for this position.
    • If the position has an education requirement or you are qualifying based on a combination of education and experience or solely on education, you must submit your college transcripts with your application.
    • If you are claiming Veterans Preference or Military Spouse preference (MSP), to verify your preference claim you MUST submit supporting documents with your application package. These documents may include, but are not limited to:   for MSP claims, PCS orders and marriage certificate; for verification of Veteran Preference, DD214 (which indicates character of service) SF-15, VA Letter and/or Activation/Deactivation orders.

    • If you are currently serving on active duty: You MUST submit a certification from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed. If you supply a certification at this stage, your preference/eligibility will be verified prior to appointment.   For more information about Veteran's Preference, please click this link:

       http://www.opm.gov/employ/veterans/html/vetguide.asp.   Please upload veteran's documents under the appropriate category.

       

    If you fail to provide these documents, you will be marked as having an incomplete application package and will not be considered any further.

     

    PLEASE NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents like military orders and marriage certificates may contain personal information for other than the applicant.These documents may be sanitized to remove such personal information before submission with the application. Applicants may be asked to provide an un-sanitized version of the documents upon selection to confirm eligibility.

    AGENCY CONTACT INFO:

    Central Resume Processing Center
    Phone: (410)306-0137
    Email: USARMY.APG.CHRA-NE.MBX.APPLICANTHELP@MAIL.MIL
    Agency Information:
    DA WER USACE South Pacific Division
    US Army Corps of Engineers South Pacific
    CPA CENTER ATTN PECH-WER-H
    1325 J Street Suite 1450
    Sacramento, CA
    95814-2922

    WHAT TO EXPECT NEXT:

    Once the application process is complete, a review of your application will be made to ensure you meet the job requirements.  To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire.  The numeric rating you receive is based on your responses to the questionnaire.  The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required of this position.  Please follow all instructions carefully.  Errors or omissions may affect your rating. 

     

    To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select My Applications, and click on the more information link under the application status for this position. 

     

    For questions regarding the status of your application, eligibility or qualifications determination contact: applicanthelp@conus.army.mil


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    Job Announcement Number:

    WTKC12300069799905D

    Control Number:

    332704900