This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Secretary (OA)

Department:Department Of Labor

Agency:Mine Safety and Health Administration

Job Announcement Number:DE-13-MSHA-012

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$42,209.00 to $60,765.00 / Per Year


Monday, December 03, 2012 to Friday, December 07, 2012




Full Time - Permanent




1 vacancy in the following location:
Arlington, VA, USView Map


U.S. Citizens; ICTAP and CTAP eligibles in the local commuting area.


Also being advertised as job #MS-13-MSHA-011 for status; to be considered for each, apply to BOTH jobs. 


Opportunities are Open! Begin a challenging career with the U.S. Department of Labor (DOL), and you will help shape the workforce of tomorrow.  DOL offers rewarding opportunities to contribute to a noble mission; to serve and protect American workers, prepare them for new and better jobs, and to ensure the safety and fairness of American workplaces.  The Department of Labor values its customers. Every DOL employee is responsible for delivering good customer service through accurate, courteous, efficient and effective transactions.

This is a non-bargaining unit position.  The full performance level is GS-8.  Relocation expenses will NOT be authorized.   This position is located in the Department of Labor, Mine Safety and Health Administration (MSHA), Metal and Nonmetal Mine Safety (MNM) and Health in Arlington (Rosslyn), VA.  The position serves as the secretary to the Deputy Administrator for MNM, as well as to the division and units within the organization. 


  • Appointment to this position may require a background investigation.
  • Requires a probationary period if the requirement has not been met.
  • U.S. Citizenship.


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Ensures secretarial practices within the directorate are consistent with those of the Administrator's office, the Agency and the Department. Uses initiative to recommend changes in administrative policies that affect the work of the organization.  Exercises control over the Deputy Administrator's calendar, with complete authority for commitment of time or appointments, etc.  Responds to inquiries and administrative problems brought to the Deputy Administrator by members of the staff and officials from outside the agency.  Establishes priorities and brings them to the supervisor's attention, assigning them to professionals within the organization.  Receives incoming correspondence, routes matters requiring action to the appropriate officials and follows up to ensure action is completed.  Returns inadequacies for retyping or recomposition.  Screens publications, directives and periodicals bringing those of significance to the Deputy Administrator or appropriate staff member.  Maintains files of correspondence.  Responds to routine correspondence.  Develops or researches background materials and pertinent information to aid the supervisor in making prompt decisions.  Makes conference arrangements.  Establishes appropriate control systems.  Promptly and courteously answers telephone calls, referring callers to the appropriate staff member.  Makes travel arrangements.  Oversees seasonal clerical employees.  Receives, logs and ensure prompt review and signature of correspondence packages. 


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Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, in the Federal Service. For the GS-7 level, 52 weeks at the GS-6 level.  Specialized experience includes skill in utilizing automated systems in order to provide clerical and/or administrative support to management and staff; screening visitors and telephone calls; and responding to correspondence for appropriate action; typing final draft of correspondence and reports; proofreading outgoing correspondence to ensure correct grammar, spelling, and formatting; maintaining an office filing system; and making travel arrangements; maintaining and scheduling appointments or meetings; preparing background materials for meetings.  For the GS-8 level, 52 weeks at the GS-7 level:  Specialized experience includes knowledge, skill and experience in utilizing automated systems in order to provide clerical and/or administrative support to management and staff; screening visitors and telephone calls; screening and responding to correspondence for appropriate action; typing final draft of correspondence reports; proofreading outgoing correspondence to ensure correct grammar, spelling, and formatting; maintaining an office filing system; file tracking; and making travel arrangements; maintaining and scheduling appointments or meetings; preparing agendas or other background materials for meetings.  

College Transcript and Evaluation of Foreign Education - Transcripts (in English) must be submitted if (a) a degree is required for the position, and/or (b) education is used as the basis for qualifying for this position.  The Department of Labor does not recognize academic degrees from schools that are not accredited by an accrediting institution recognized by the Department of Education.  Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service. If courses were taken at both the undergraduate and graduate levels, or from several different colleges or universities, you must submit all the necessary transcripts. If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum course work requirements for this position.  Click Evaluation of Foreign Education for more information.

Applicants must meet all legal and regulatory requirements.  Reference the "Required Documents" section for additional requirements.


TYPING REQUIREMENT: Typing proficiency of 40 words per minute with three or less errors is required. Applicants must provide self-certification of your typing speed with a statement in your application/resume.


If you meet the minimum qualifications, you will be evaluated against the evaluation factors below and will be placed into a category based on your vacancy question responses.

Category A = 90 to 100 Points

Category B = 80 to 89.9 Points

Category C = 70 to 79.9 Points
Category A - Meets the basic qualification requirements for the vacancy and has successful experience in the same or similar job that has demonstrated superior proficiency in applying critical competencies required by this position to work of increased levels of difficulty and complexity.
Category B - Meets the basic qualification requirements for the vacancy and demonstrates satisfactory proficiency in the critical competencies required by this position.
Category C - Meets the specialized experience described in the minimum qualifications requirements section of this announcement and demonstrates proficiency in the basic competencies.
Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies (click Evaluation Tools for information):

Organizational Awareness - Knowledge of the Deputy Administrator's views sufficient to handle unforeseen problems and project viewpoints and positions on a range of administrative and programmatic MS&H issues.  Clerical Administrative - Knowledge of administrative practices and procedures sufficient to identify areas of responsibility, channels of communication, delegation of authority, routing of correspondence, filing systems and storage of records and files.  Technical Knowledge - Skill in operating word processors, personal computers and associated equipment such as printers.  Interpersonal Skills - Shows understanding, friendliness, courtesy, tact, empathy, cooperation, concern and politeness to others; relates well to different people from varied backgrounds and different situations.  Oral Communication - Expresses information (e.g., ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (e.g., technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.  Written Communication - Recognizes or uses corrective English grammar, punctuation and spelling; communicates information (e.g., facts, ideas or messages) in a succinct and organized manner; produces written information which may include technical material that is appropriate for the intended audience.
The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview).  The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings.  Your resume MUST provide sufficient information to substantiate your responses to the vacancy questions.  If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume.  Your evaluation may also include a review by a Human Resources Specialist or panel and may include other assessments (ex. interview, panel review, written test, writing sample, etc.)

INFORMATION FOR ICTAP ELIGIBLES ONLY: If you are eligible for special priority selection under ICTAP, you must be well-qualified for the position to receive consideration.  ICTAP eligibles who are placed into Category B or higher will be considered "well-qualified".

Click Application of Veterans Preference for Category Rating Jobs for more information.

To preview questions please click here.


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The Department of Labor (DOL) offers a great benefit package to eligible employees.  The benefit package includes but is not limited to health benefits, supplemental dental and vision plans, flexible spending accounts, 13 days paid sick leave per year, vacation leave and 10 paid holidays per year.  We offer a variety of employee benefit options, a family-friendly work environment, a child care subsidy program, transit subsidy program, career assistance program, health services and fitness programs, access to LifeCare, a resource and referral service and more.  For a comprehensive site about all federal benefits, please refer to OPM.  For specific DOL benefits information, please refer to DOL BENEFITS.


The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, age, membership in an employee organization, or other non-merit factor.  Refer to these links for more information: GENERAL INFORMATION, ADDITIONAL DOCUMENTATION, SELECTIVE SERVICE REGISTRATION, PROBATIONARY PERIOD, FORMER FEDERAL EMPLOYEES


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Follow the 5 steps below to apply.  Your application and ALL required supplemental documents must be received by 11:59 pm Eastern Time (ET) on the vacancy closing date to be considered.  Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered.

For more details, click How To Apply Detailed Instructions Document or How To Apply Video.  For help, refer to the Vacancy Contact in the "Questions about this job" section.  SAVE your information before the 60 MINUTE TIMEOUT!

STEP 1 - Create USAJOBS Account, including Resume and Saved Documents
Your resume must provide sufficient information to substantiate your responses in the self-assessment vacancy questions.  If not, the HRO may amend your responses to more accurately reflect the competency indicated by resume content.

STEP 2 - Answer Vacancy Questions (DOORS)
Click the Apply Online button, which is available when you search for a job on, click on the title and proceed.

STEP 3 - Submit Supplemental Documents
Submit the required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy by the close date.  For details: click How to Submit Supplemental Documentation Document or Submit Supplemental Documentation Video.  Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.

STEP 4 - Review Application and click Finish  Click here to submit an updated resume after initial application.

STEP 5 - Edit Application as needed by 11:59 pm ET of Close Date


The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Follow the instructions: click How To Submit Supplemental Documentation Document or Submit Supplemental Documentation Video.  You are not required to submit a document if it does not apply to you.Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.

- Veterans Documents (if applicable): To be considered as a 5-point preference eligible, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD214. Your DD-214 must show the type of discharge and dates of active duty.  To claim 10-point preference, you must submit a copy of your DD214; an Application for 10-point Veteran's Preference, SF15; and the proof of entitlement of this preference which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. (For active duty service members expecting to be honorably discharged or released within 120 days, click Active Duty)  Without this documentation, you will not receive veteran's preference.  For more information, go to:

- Displaced Employee Placement Documents - Only required if requesting priority consideration under ICTAP Eligibility.

- Applicants with disabilities who wish to claim eligibility under SCHEDULE A)  of the excepted service (persons with severe disabilities) must submit the following documentation from a licensed medical professional or other authorized entity:
(1) proof of disability; and
(2) certification of job readiness.
For more details, please see

- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted

- Peace Corps Document (if applicable) - Certification of satisfactory service from the Director of Peace Corps to receive consideration.

Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.


MSHA Human Resources
Phone: 202-683-9855
Fax: 202-693-9801
Agency Information:
Labor, Mine Safety and Health Administration
Twin Towers #2
1100 Wilson Blvd.
Rm. 2114
Arlington, VA
Fax: 202-693-9801


Once your complete application is received, we will conduct an evaluation of your qualifications and refer candidates for selection consideration.  Candidates will be referred to the hiring manager for further consideration and possible interview.  You will be notified of the outcome.  A selection is expected to be made within 30 calendar days from the issuance date of the certificate.

To check the status of your application: Click here.  To sign up for Application Status Updates via email: Click Here.

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