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This Position Is No Longer Available

Job Title:  Administrative Officer - NIAID - MP
Department:  Department Of Health And Human Services
Agency:  National Institutes of Health
Job Announcement Number:  NIH-NIAID-MP-13-796923

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$123,758.00 to $155,500.00 / Per Year
Saturday, December 01, 2012 to Wednesday, December 05, 2012
Full Time - Agency Employees Only
1 vacancy in the following location:
Montgomery County, MD United StatesView Map
Current Permanent Title 5 NIAID employees and individuals under CTAP only


This position is located in the Office of Administrative Services (OAS), Office of Science Management and Operations (OSMO), Office of the Director (OD).

If you are selected, you will serve as the Principal Administrative Officer for all of the extramural divisions of the NIAID and active member of NIAID's senior administrative management team, participating fully in NIAID-wide administrative management decision making and advising the four extramural Division Director's on all non-scientific administrative and business management functions.


  • Time in grade met within 30 days of closing date.
  • Position is subject to a background investigation.


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If you are selected you will perform the following duties:


Serve as an expert advisor to the OAS Director and the NIAID DDSM, with primary responsibility for overseeing the day-to-day administrative management and business operations responsibilities for all of the Institute’s extramural Divisions. 


Exercise a broad range of supervisory responsibilities over a subordinate staff responsible for providing a wide variety of administrative management services to include transmitting guidance to program managers on policies and procedures covering many of these services.  Such services include budget and financial management, human resources management, procurement and acquisitions, management analysis, risk management and management controls, as well as logistical support services such as space management, travel, and property accountability. 


Ensure that human resources are used within the extramural Divisions in a fashion that guarantees maximum efficiency for the Institute while allowing for each employee to achieve pay and responsibility commensurate with their ability and potential.


Direct special studies of NIAID-wide plans, programs, or management issues affecting NIAID’s extramural research programs. 


Serve as the chief financial advisor on behalf of the NIAID extramural divisions, providing financial advice to the OAS Director and DDSM as well as advising the individual Division Directors on planning and directing their financial affairs.


Plan, direct, and implement the work of the EAMB through the leadership and supervision of approximately 100 administrative staff members, to include providing direct supervision to four supervisory Administrative Officers at the GS-13/14 levels and serving as the second level supervisor to approximately 30 administrative staff ranging in grade from GS-6 through GS-13.



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You must demonstrate in your resume at least one (1) year of specialized experience equivalent to at least the GS-14 level in the Federal service obtained in either the private or public sector providing or obtaining two or more essential management services (e.g. budget, human resources, management analysis, space management, procurement, records management, accounting, contracting, etc.) for a multi-function organization performing the following types of tasks: managing the formulation, justification or execution of the budget for an organization responsible for conducting a substantive multi-year and multi-million dollar program;  projecting and analyzing the impact of significant and continual changes in program plans on the execution of budgets; providing expert technical leadership, staff coordination and consultation on Federal procurement contracting laws and regulations to senior-level management; developing plans for new office space or renovations of existing space based on such factors as anticipated volume of operations, changes in functions, and future plans for expansion, and negotiating for the acquisition of property and supplies to fulfill those plans; planning and implementing human resources management initiatives that are broad in scope and difficult to implement such as major reorganizations; formulating short and long-term planning goals for administrative programs that include resources, facilities, and acquisitions; and establishing work metrics to measure and evaluate the performance of complex program functions or missions.

View Assessment Questions

Males born after December 31, 1959 must be registered with Selective Service.


Evaluation Method


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The federal government offers a comprehensive benefits package including vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System.  For more information, check out New Employee Benefits at NIH and OPM's Employee Benefits Information.


We are unable to pay relocation expenses.


This position has supervisory/managerial responsibilities. A one-year supervisory/managerial probationary period is required upon selection/placement.  This may be waived if you have successfully completed the supervisory/managerial probationary period. 

If selected, you will be required to complete Confidential Financial Disclosure Report, OGE Form 450 to determine if a conflict or an appearance of a conflict exists between your financial interest and your prospective position with the agency. This information is required annually.


Additional selections may be made through this vacancy announcement. The National Institutes of Health participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers. The NIH maintains a tobacco free work environment and campus.


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Submission of a resume alone IS NOT a complete application.   You must provide a complete online Application Package which includes:

  • Your Resume (Please provide sufficient details in your resume to enable us to determine if you meet the requirement for qualifying experience (as stated in the Qualifications section) and to support your answers to the online questionnaire.   Providing insufficient details in your resume may result in a lower or ineligible rating.)  
  • A complete Assessment Questionnaire, View Assessment Questions.
  • Other required supporting documents (See the Required Documents section for any additional forms and/or supplemental materials required.)
  • If you would prefer to submit a Curriculum Vitae (CV) for consideration, you may submit a skeletal online resume and Fax your CV.   Submission of a resume/CV alone IS NOT a complete application.   You must complete the online questionnaire that will appear when you begin your application on USAJOBS.   (See the Required Documents section for any additional forms and/or supplemental materials required.)

To begin the online application process, click the "Apply Online" button at the bottom of this screen to log in to your existing USAJOBS account or to create an account if you do not already have one.

  • Follow the prompts to complete the Assessment Questionnaire. Please ensure you click the "Submit My Answers" button at the end of the process.
  • To fax supporting documents you are unable to upload, you must use the fax coversheet found at .    Include the vacancy announcement number for the job to which you are applying, 796923.   Fax your documents to 1-478-757-3144.

If you have questions or require reasonable accommodation during the application process,  please contact the HR staff member listed below.   If you cannot apply online, these are the steps to follow:

  1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire, View Occupational Questionnaire.
  2. Print this 1203-FX form to provide your response to the occupational questionnaire
  3. In Section 25 of the Occupational Questionnaire, you may notice that the numbering restarts with number one. When entering your responses on the 1203-FX form please continue to enter your responses on the next available number within this section. The numbers on the 1203-FX will not match the Occupational Questionnaire once it restarts with number one. This issue has been identified and will be resolved as soon as possible.
  4. Fax the completed 1203-FX form along with any supporting documents to 1-478-757-3144. Your 1203-FX will serve as a cover page for your fax transmission.

If you have difficulties with hearing and are seeking assistance, please call a relay operator at 1-800-735-2258 or visit Maryland Relay or AT&T Relay.

For technical difficulties, contact HR Systems Support between 8 AM and 4:30 PM ET Monday through Friday at 301-451-1436 or

Additional Information on How to Apply

Information on Reasonable Accommodation

To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select "My Applications", and click on the "more information" link under the application status for this position.


The following information must be received by 11:59pm on the closing date of the announcement, Wednesday, December 05, 2012.  

  1. Resume via USAJOBS.
  2. Responses to online questionnaire.
  3. If applicable, supporting documentation (including DD214 to support Veterans' Employment, CTAP/ICTAP, Schedule A, or other information requested in the announcement such as transcripts). To ensure your information is secure, please block out any Social Security numbers (SSNs). Clean copies may be requested if you are hired.
  4. If submitting a copy of your Notification of Personnel Action (SF-50), or equivalent, submit one that shows the effective date of your current position and the full performance level. You may obtain a copy of your SF-50 from your HR Office or, if you are an HHS employee, from eOPF. If you have separated from Federal Government employment, you may obtain a copy of your SF-50 via: Federal Records Center, National Archives and Records Administration, 111 Winnebago Street, St. Louis, MO 63118-4126 or Email CPR, or visit the National Archives Website.


Laverne Coleman
Phone: (301)402-3942
Agency Information:
National Institutes of Health
2115 E Jefferson St
Bethesda, MD


Within 15 business days of the closing date, Wednesday, December 05, 2012, you may check your status online at USAJOBS We will update your status after each key stage in the application process has been completed.

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