This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Contract Specialist

Department:Department of Defense

Agency:Washington Headquarters Services

Job Announcement Number:WHS-13-779372-DE

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$89,033.00 to $136,771.00 / Per Year


Thursday, November 29, 2012 to Monday, December 17, 2012




Full Time - Permanent




1 vacancy in the following location:
Arlington, VA United StatesView Map


United States Citizens


Department of Defense (DoD)

Washington Headquarters Services

Acquisition Directorate

This announcement has been amended to reflect the following changes:

PCS Costs are not authorized

DAWIA Level III required

Critical Acquisition Position requirements have been removed. 


WHO MAY BE CONSIDERED: This announcement is open to: All U.S Citizens; Current or Former Permanent Competitive Status Federal Employees; Displaced employees (Interagency Career Transition Assistance Plan - ICTAP eligible) within the Local Commuting Area; and individuals eligible for the following Special Appointing Authorities approved by the Office of Personnel Management (OPM): Veterans with a disability rating of 30% or more, Veterans Employment Opportunities Act (VEOA) Eligible Veterans and Individuals with Disabilities. (Click on the links for more information regarding eligibility for these special appointment authorities: or


This position may be filled under the Acquisition Expedited Hiring Authority (EHA) using OPM’s Direct Hire Authority. 

This position is located in the Acquisition Directorate (AD), Washington Headquarters Service (WHS). The incumbent serves as a member of the team responsible for executing cradle to grave actions related to a broad range of acquisition including: specialized equipment, supplies, advisory and assistance services, security and force protection services, facility operation and maintenance, information technology, construction, professional studies, research, construction, architect and engineering services and renovation and repair as well as the award and management of grants and cooperative agreements; and support to Federal Advisory Commissions Boards and Tasks Forces. 

For more information see:



  • Must be a U.S. citizen.
  • Use Print Preview (below) for a complete copy of this announcement.
  • Application materials must be received by 11:59PM EST on the closing date.
  • Permanent Change of Station (PCS) costs ARE NOT authorized.
  • Position is drug tested and requires a Secret clearance


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Major Duties:

·    The incumbent serves as a senior advisor to AD leadership providing authoritative guidance and executive level coordination in order to provide mission essential support to senior leaders and other critical customers in the OSD, DA&M, PFPA, and WHS.

·    Support a demanding customer base in a complex, highly-charged, dynamic and high visibility environment.

·    Interpret, analyze and apply Federal Acquisition Regulations, Defense Federal Acquisition Regulation  Supplement, Defense Procurement and Acquisition Policy (DPAP), legal decisions by the Government  Accountability Office and courts, and local policies and procedural guidance; ensures compliance with the Defense Acquisition Workforce Improvement Act (DAWIA).

·    Resolve program and contracting issues associated with acquisition of extremely complex products and services.

·    Develop plans for achieving DPAP, DA&M, WHS and AD established goals and objectives; establishes priorities, goals and objectives; develops execution strategies for the implementation of multiple strategic initiatives, and continuous business process improvements  designed to optimize the efficiency and effectiveness of the long-term AD programs and processes; oversees strategic planning of Directorate-wide  acquisition policies and procedures.

·    Ensure compliance with legal and regulatory requirements; generate new procedural concepts to resolve unprecedented problems and issues relating to acquisition, management, and strategic initiatives and functions designed to meet customer requirements.

·    Ensure maximum utilization of enterprise strategic sourcing approaches to stream-line processes and recognize cost efficiencies; identifies alternative acquisition strategies; develops integrated acquisition strategies to leverage cost-efficient mechanisms and to accomplish customer goals.

·    Plan, develop and implement process and policy changes that simplify and streamline processes, and improve the timeliness, quality, efficiency, cost-effectiveness and level of acquisition and procurements support to customers.

·    Serve as an expert in all aspects of cradle to grave acquisition processes organizes, coordinates and leads or participates in conducting in-depth program evaluations, periodic reviews, and random samples of work activities to ensure goals and objectives are being met and to identify opportunities for efficiencies; and to identify actual and potential issues that impact AD's ability to meet critical customer requirements.

·    Develop and implement the utilization of critical metrics to measure process performance and customer satisfaction; identifies areas where additional emphasis is needed, recommends or initiates corrective action, and performs follow-up to ensure complete and quality resolution of issues.

·    Prepare information papers and decision memoranda and information and decision briefings; and develops and conducts training to the AD senior staff and workforce, as well as high ranking customers on acquisition systems and other strategic matters.

·    Assist technical personnel with the formulation of approach or resolution of obstacles to complex or unusual actions such as: multi­ year contracts for complex procurements.

·    Perform research and advise staff as to the type of contract such as indefinite delivery/ indefinite quantity and indefinite delivery/definite quantity-with requirements up to 5 years and a total acquisition program that can exceed multi-million dollar thresholds.

·    Publish process execution program guidance; ensures the smooth, orderly and efficient implementation of new or revised process policy, procedures, and business rules while also ensuring process compliance and appropriate reporting.   Works with other process owners to integrate and optimize efficiencies across the AD customer base.




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Applicants must meet the BASIC EDUCATION REQUIREMENTS as follows:


A. Completion of all mandatory training prescribed by the head of the agency for progression to GS-13 or higher level contracting positions, including at least 4-years experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position.




B. A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

C. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver under Paragraph D.

D. Waiver: When filling a specific vacant position, the senior procurement executive of the selecting agency, at his or her discretion, may waive any or all of the requirements of Paragraphs A and B above if the senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority, based on demonstrated analytical and decision making capabilities, job performance, and qualifying experience. With respect to each waiver granted under this Paragraph D, the senior procurement executive must document for the record the basis of the waiver. If an individual is placed in a position in an agency on the basis of a waiver, the agency may later reassign that individual to another position at the same grade within that agency without additional waiver action.

Transcripts must be provided. Failure to provide transcripts will result in you being rated ineligible for this position. We accept unofficial transcripts, as long as they contain the applicant’s name, the name of the school, the date and degree that was awarded, and the list of classes and credits earned. Transcripts must be received in

this office by 11:59PM EST on the closing date in order to be considered.

At the GS-13 level, applicants must have 1 year of specialized experience equivalent to the GS-12 level. Examples of specialized experience include in following: Experience in contract administration and termination techniques sufficient to administer and close out contracts; Make recommendations for the implementation of new/revised strategies and procedures related to the operational aspects of procurement and negotiation; Make recommendations in the development and implementation of integrated acquisition strategies that support cost-efficiency, streamline acquisition strategies and leverage enterprise strategic contracting approaches. Perform technical and administrative acquisition and procurement services including pre-award award, post-award and termination; and Experience in the resolution of conflicts.


At the GS-14 level, applicants must have 1 year of specialized experience equivalent to the GS-13 level. Examples of specialized experience include in following: Knowledge of managerial and leadership activities sufficient to lead a branch and control a variety of interrelated contractual actions occurring simultaneously and with different contractors; Mastery in applying contracting laws, regulations, and principles including the latest procedures and techniques (e.g. sophisticated pricing arrangements, cost/price realism, and life cycle costing) to plan, develop, implement, maintain and administer all contractual aspects of significant acquisition and programs; knowledge of the procurement process to include rules, regulations, and procedures governing the pre-award and post-award contract phases; Knowledge of and skill in soliciting, awarding, and administering contracts, contract types, methods and techniques including cost and incentive contracting, award fee, and cost sharing arrangements; Skill in utilizing a wide range of analytical, qualitative and quantitative methods for the assessment and improvement of program effectiveness based on agency goals and objectives; Skill in effectively negotiating with management and others to accept and implement recommendations, and to attain desired goals.  

Substitution of education in lieu of specialized experience is not applicable for these grade levels.



OVERTIME: Occasionally

TRAVEL: Occasionally

(You must successfully pass a pre-employment drug test for this position. If you decline to take the drug test, it will be considered a declination for employment.)






Other Notes:


Applicants selected from this announcement may be required to serve a one-year probationary period.



DEFENSE ACQUISITION WORKFORCE IMPROVEMENT ACT (DAWIA) CRITICAL ACQUISITION POSITION REQUIREMENTS. Selectee must meet the following requirements for Acquisition Corps Membership or have an approved waiver prior to placement in the position. The Acquisition Corps Membership requirements are a degree in any field AND 24 semester hours of study from an accredited institution in any of the following disciplines; accounting, business finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, and organization and management (may substitute 24 semester hours in career field and 12 semester hours in DAWIA disciplines),OR 10 years acquisition experience prior to 10/1/91; AND 4 years acquisition experience and requisite training.

This is an Acquisition Position coded Level III in Contracting. Incumbent must obtain and maintain certification within 24 months of Entrance on Duty (EOD). Incumbent must complete 80 continuous learning points every two (2) years.


Your application will be evaluated and rated under the Category Rating and Selection Procedures. We will review your resume and supporting documentation and compare this information to the competencies listed above to determine if you meet the minimum qualifications for this job.


Eligible candidates will then be placed for selection consideration into one of the 2 categories as described below.


1 – Qualified Category – meets the minimum qualifications and demonstrates minimum experience and/or training only.


2 – Highly Qualified Category – meets the minimum qualifications requirements and demonstrates full-performance level experience.



Application of Veterans Preference: The Category Rating Method does not add veterans' preference points or apply the "rule of three," but protects the rights of veterans by placing them ahead of non-preference eligibles within each category.  Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher. A selecting official may make selections from the highest quality category (Best Qualified) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C 3317(b) or 3318(b) are satisfied.






Individuals who have special priority selection rights under the ICTAP must be well qualified to receive consideration.

ICTAP candidates MUST submit:

  1. A copy of the agency reduction-in-force notice,
  2. A copy of their most recent Performance Rating, and
  3. A copy of their most recent SF-50 noting current or last position held, the grade level, and the location.

More information on this program can be found in Title 5 CFR 330, Subpart G. This announcement may be used to fill any number of vacancies, from few to many, during the next 90 days.




If claiming Military Spouse Preference, mail or fax the following required documentation by the closing date of the announcement.


  1. Copy of the sponsor’s permanent change of station orders showing the spouse as an authorized dependent;
  2. Date of marriage to the military sponsor;
  3. Statement that the spouse preference is requested for this vacancy and has not previously been used to obtain a position in the commuting area.


Information can be obtained from the following website:




MALE APPLICANTS BORN AFTER 12/31/1959 must certify prior to job offer that they have registered with the Selective Service System, or are exempt from having to do so under Selective Service law.




The Department of Defense (DoD) policy on employment of annuitants issued December 10, 2008 will be used in determining eligibility of annuitants. The DoD policy is available on:


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The Federal government offers a number of exceptional benefits to its employees. The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.

Flexible Spending Accounts - The Federal Flexible Spending Accounts Program (FSAFeds) allows you to pay for certain health and dependent care expenses with pre-tax dollars. For additional information visit:

Health Insurance - The Federal Employees Health Benefits Program offers over 100 optional plans. For additional information visit:

Leave - Most Federal employees earn both annual and sick leave. For additional information visit:

Life Insurance - The Federal Employees' Group Life Insurance Program (FEGLI) offers: Basic Life Insurance plus three types of optional insurance, for additional information visit:

Long Term Care Insurance - The Federal Long Term Care Insurance Program (FLTCIP) provides long term care insurance for Federal employees and their parents, parents-in-law, stepparents, spouses, and adult children. For additional information visit:

Retirement Program - Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, and Thrift Savings Plan. For additional information visit:

This link provides an overview of the benefits currently offered to Federal employees.


Other Information:


Deliberate attempts to falsify your application information, such as copying portions of this job announcement into your resume, may result in being removed from consideration for this position.


This announcement may be used to fill additional vacancies with various security clearances. This could result in a few or many vacancies being filled from this announcement.


Position(s) may be filled by displaced Department of Defense (DoD) employees through the Priority Placement Program.


REGARDING INTERVIEWS: Interviews may be required for this position. Accommodations may be made to conduct telephonic interviews to preclude travel hardships for applicants. NOTE: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment.


In accordance with 5 CFR 2635.704, applications will not be accepted in a postage paid government envelope.


Questions concerning this announcement should be directed to:



WHS HR Servicing Team








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To apply for this position, you must provide a complete Application Package, which includes the following parts:

1. Résumé

2. Required Documents (Specified in the Required Documents section of this job announcement. An applicant may not be considered if proper documentation is not received.)


Your Application Package status must be Complete by Monday, December 17, 2012,the closing date of this announcement.

Option A:  Application Manager (preferred method)

To begin, choose one of these options:

1.  If your résumé is going to come from the USAJOBS Resume Builder, you begin the process by clicking the Apply Online button near the bottom of this page. Your résumé will be attached only to the Application Package you complete and Submit immediately after you click the Apply Online button for this job announcement, not to any Application Packages you may already have created.

2.  If your résumé is going to be one you prepared outside of USAJOBS Résumé Builder, click this link to begin the process: Online Questionnaire

To return to Application Manager at any time, simply go to 

Option B:  Fax

If it is not possible for you to use Application Manager (you have a disability or do not have access to the internet), you can write your answers on paper.  Follow these steps:

1.  You may submit the resume, and/or any supporting documents by fax.

.       If you are faxing any documents, always use the official cover sheet which is here -- -- and be sure to fill it out completely and clearly.  The fax number is 1-478-757-3144.  Feed all documents into your fax machine top first so that we receive them right-side up.

·    If you do not have access to the internet or have other concerns please contact our Teamline or WHS HR Servicing Team at (614)692-0252or email DHRS-DWHS@DLA.MIL for further assistance.




  • Resume
  • Transcripts
  • Veterans Preference Documentation (if applicable)
  • Miscellaneous (ICTAP, SF-50, and Military Spouse documentation, if applicable) 

To submit the documents requested follow the instructions below. Your resume, the Optional Application for Federal Employment (OF 612), or any other written form you choose to describe your job-related qualifications can be submitted electronically through the document upload process, fax, or mail. Please ensure that your resume contains your full name, address, phone, and at least the last four digits of your social security number.


NOTE: Please ensure that your resume contains the basic information outlined under the Applying for a Federal Job link:


WHS HR Servicing Team
Phone: (614)692-0252
Fax: (614)693-1505
TDD: (800) 750-0750
Agency Information:
Washington Headquarters Service
Human Resources Directorate
4800 Mark Center Drive
Suite 03D08
Alexandria, VA
22350-3200 Fax: (614)693-1505


Once your application package is received, you will receive an acknowledgement via email that your submission was successful. Approximately 45 days following the closing date of the announcement, you will receive a notice of rating with the final disposition of your resume.


To check the status of your application, please check Application Manager. Go to


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