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This Position Is No Longer Available

Job Title:  Supervisory Grant Monitoring Specialist
Department:  Department Of Justice
Agency:  Offices, Boards and Divisions
Job Announcement Number:  COPS-13-009(DC)MPP

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$105,211.00 to $136,771.00 / Per Year
Wednesday, December 05, 2012 to Thursday, December 20, 2012
Full Time - Permanent
1 vacancy in the following location:
Washington DC Metro Area, DC United States
Current Career/Career Conditional COPS employees in the competitive service.



This position is located in the Grants Monitoring Division, Office of Community Oriented Policing Services (COPS). Incumbent serves as a Supervisory Grant Monitoring Specialist for the Grants Monitoring Division and is responsible for overseeing a variety of analytical, administrative, and other professional work associated with achieving the monitoring goals of the program; supervising and participating in the execution of all grant monitoring activities including site visits; and coaching and supervising staff and teams assigned to the incumbent.


  • You must be a U.S. Citizen or National.
  • Resume and supporting documents (See How To Apply section).
  • You may be subjected to undergo a urinalysis for a drug test.
  • Moving and Relocation Expenses are not authorized.
  • You must undergo a pre-employment security investigation.


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As a Supervisory Grant Monitoring Specialist, the incumbent travels with staff to complex and high profile site visits and for training and certification of new staff; develops strategic and analytical processes to effectively monitor grant programs including hiring, redeployment and innovative grants; coordinates and provides expert guidance to all grant termination and suspension actions and prepares notices of suspension and termination; coordinates with Legal, Grants Administration, Finance, and Office of the Inspector General staff in establishing monitoring programs and goals. Additionally, attends and conducts briefings regarding the grant monitoring process and program; directs the establishment and implementation of an automated information tracking system and monitors grantees' compliance with the financial management aspects of grants through reviews of reports and grantee correspondence.


Incumbent will be responsible for: participating in the development and implementation of the division's strategic plan; serving as a liaison with the Office of Chief Financial Officer, Office of Justice Programs, the Office of the Inspector General and other Department of Justice components in reference to COPS monitoring program; supervising the collection, management and dissemination of relevant information resulting in COPS monitoring efforts; independently evaluating selected programs and projects; and providing expert assistance to external and internal customers.


As first level supervisor, performs the administrative and human resource management functions relative to the staff supervised including: Plans and schedules on-going workload assignments; sets and adjusts work to be accomplished by subordinates; adjusts program and project priorities; and prepares schedules for work completion; assigns work to subordinate staff based on priorities, with consideration of the difficulty and requirements of assignments, and the capabilities of employees.


Establish guidelines and performance expectations for staff members, which are communicated through the formal employee performance management system. Provides informal feedback and periodically evaluates employee performance. Provide advice, counsel, and/or instruction to staff members on both work and administrative matters. Interviews candidates for positions to be filled in the organization; recommends or approves appointments, selections, or reassignments to positions as directed by the Assistant Director.


Additionally, effects disciplinary measures as appropriate to the authority delegated in this area and carries out Equal Employment Opportunity (EEO) policies and program activities.


May act as the Assistant Director when necessary and represents the Assistant Director at senior level meetings and briefings.


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Qualifying experience for the GS-14 level includes one year of specialized experience at least equivalent to the GS-13 level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Examples are providing expert analysis and advice on complex program issues; managing special projects for major office or program issues of broad impact; or managing special cross cutting initiatives or task force groups to accomplish programmatic goals.


Examples are providing expert analysis and advice on complex grant management and/or grant monitoring program issues; managing federal grant programs at the federal, state, local or tribal level; managing special projects for major office or program issues of broad impact in the law enforcement field; or managing special cross cutting initiatives or task force groups to accomplish programmatic goals.

In addition to meeting the above minimum qualifications; applicants that have one year of specialized experience in program analysis and policy development at the complexity level equivalent to GS-13 with the following: Knowledge of and ability to apply policies and procedures specific to managing and/or monitoring federal grants or grant programs in a federal, state, local, tribal or other law enforcement environment; knowledge of the law enforcement field, with an ability to apply community policing principles including building relationships and solving problems in daily work activities within an organization will receive further consideration.


Only experience obtained by the closing date of this announcement will be considered.

Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).


Once the application process is complete, a review of your resume and supporting documentation will be made to determine if you are qualified for this job. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required for this position. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your rating. All applicants' qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics).


Please click on the following link to access KSAs:View Assessment Questions

For each KSA, choose the statement from the Level Descriptions that best describes your experience and/or training in that task. Select only one letter for each task and if you wish, explain in further details your experience and/or training related to each KSA.

      1. Ability to communicate effectively to a wide variety of audiences, including internal and external customers, senior management, subordinates, and others.
      2. Ability to supervise and lead a diverse workforce.
      3. Ability to plan and execute work.
      4. Ability to analyze organizational and operational problems and develop solutions related to monitoring and/or managing federal grant programs.
      5. Knowledge of policies and procedures specific to monitoring and/or managing federal grants or grant programs in a federal, state, local, tribal or other law enforcement envronment.

      For Merit Promotion Applicants If you meet the qualifications requirements based on your application and are found to be among the top candidates you will be referred to the selecting official for further review.


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    The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. This link provides an overview of the benefits currently offered to Federal employees


    - If you are an eligible Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) applicant, you may apply for special selection over other applicants for this position. Individuals who have special priority selection rights under CTAP or ICTAP must be well qualified for the position. To be well qualified, applicants must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria, not including veterans’ preference points, if applicable. CTAP and/or ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a recent (or last) performance appraisal; a "Notice of Personnel Action" (SF-50) documenting separation; or, if applicable, an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456.  

    - If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.   For more information on veterans’ preference see  

    - The Department of Justice is an Equal Opportunity Employer. Except where otherwise provided by law, there will be no discrimination because of color, race, religion, national origin, politics, marital status, disability, age, sex, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism.  

    - The Department of Justice welcomes and encourages applications from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department.  

    - The Department provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing specialist listed in the vacancy announcement. The decision on granting reasonable accommodation will be made on a case-by-case basis.

    - In addition to applying through competitive procedures certain applicants with disabilities may be considered non-competitively under a Schedule A hiring authority. To qualify for employment under Schedule A, an applicant must provide proof of disability and certification of job readiness. As proof of disability and certification of job readiness, applicants may provide records, statement, or other appropriate information issued from a licensed medical professional (e.g., a physician or other medical professional duly certified by a State, the District of Columbia, or a U.S. territory to practice medicine); a licensed vocational rehabilitation specialist (i.e., State or private); or an Federal agency, State agency, or an agency of the District of Columbia or a U.S. territory that issues or provides disability benefits. Proof of disability and certification of job readiness must be included in the application package. For more information and proof required see



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    Your resume must include full employment information such as periods of employment, month and year position(s) started and ended, title of position(s), employer’s name and address, hours worked, description of duties, salary, etc.

    The complete Application Package must be postmarked by 11:59 PM (EST) on the closing date of this announcement.


    Resume, KSA Assessment questions and answers and all supporting documentation should be mailed to:

    US Department of Justice
    145 N. Street, NE, Suite 9W300
    ATTN:  Diane Cochuyt
    Washington, DC  20530


    The following documents are required and must be received by the closing date of this announcement:

    1. Your Résumé
    2. Other supporting documents: 
             - This is not an automated application – submit question number, question, and answers on plain bond paper and attach to your resume. 
             - Veterans Preference Documentation, if applicable 
       - College transcript(s), if qualifying based on education
             - SF-50, Notification of Personnel Action; and 
             - Most recent Performance Appraisal (if applying as a status candidate with current or former Federal service under Merit Promotion procedures).

    Your resume must include full employment information such as periods of employment, month and year position(s) started and ended, title of position(s), employer’s name and address, hours worked, description of duties, salary, etc.



    Diane L. Cochuyt
    Phone: (202)305-9736
    Agency Information:
    U S Department of Justice
    Justice Management Division
    2 Constitution Square
    145 N street NE Suite 9W300
    Washington, DC


    Once the application and all supporting documentation have been received rating of all material will take place and based upon your score, you may be referred to the hiring official.  If your name is referred to the hiring official, you may be contacted directly by the office for a possible interview.  You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).

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