This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Grants Management Specialist

Department:Department Of Labor

Agency:Employment and Training Administration

Job Announcement Number:DE-13-ETA-013

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$89,033.00 to $115,742.00 / Per Year


Tuesday, November 27, 2012 to Tuesday, December 11, 2012




This is a Permanent position. - This is a Full-Time position.




1 vacancy in the following location:
District Of Columbia County, DC, USView Map


U.S. Citizens; ICTAP and CTAP eligibles in the local commuting area.


This position is also being advertised as job #MS-13-ETA-013 for non-status applicants; to be considered for each, apply to BOTH jobs.


Opportunities are Open! Begin a challenging career with the U.S. Department of Labor (DOL), and you will help shape the workforce of tomorrow.  DOL offers rewarding opportunities to contribute to a noble mission; to serve and protect American workers, prepare them for new and better jobs, and to ensure the safety and fairness of American workplaces.

The Department of Labor values its customers. Every DOL employee is responsible for delivering good customer service through accurate, courteous, efficient and effective transactions.

This position is located in the United States Department of Labor (DOL), Employment and Training Administration (ETA), Office of Foreign Labor Certification (OFLC), Office of the Administrator, Finance and Administrative Team.  OFLC provides national leadership and policy guidance to carry out the responsibilities of the Secretary of Labor under the Immigration and Nationality Act (INA), as amended, concerning certain foreign nationals seeking admission to the United States in order to work.


The incumbent carries out a full range of services related to planning, management and administration of OFLC Wagner-Peyser formula grants under legislative authority of the Wagner-Peyser Act, Sections 7(a) through 7(e) which provides for the establishment of a national employment system and for cooperation with the States in the promotion of such system, and for other purposes.  The incumbent is a senior Grant Management Specialist serving in the Headquarters Office of OFLC. 



    Back to top

    The incumbent performs but is not limited to the following duties and responsibilities;


    Serves as key expert liaison and technical advisor to senior management officials on federal assistance (grants management) objectives, policies and plans;


    Analyzes and evaluates compliance and completeness of proposed annual plans which are subsequently incorporated in official grant award documents;


    Has grant management responsibility for the OFLC Wagner-Peyser grant program within ETA; oversees and manages the award and funding process for the states and keeps the Administrative and Finance Team, as well as the Office of Grants Management informed of all developments;


    Develops procurement and assistance objectives for the OFLC Wagner-Peyser grant program in compliance with governing regulations and procurement and assistance standards; constructs the appropriate grant instrument including funding arrangements, incremental and or subcontracting policy, and similar circumstances;



    Creates and disseminates the Training and Employment Guidance letter (TEGL) which defines the roles State Workforce Agencies (SWAs) play in programs administered by OFLC; provides SWAs with planning figures for funding that will be allocated to support FLC activities, and sets forth the necessary actions to request the funds and to comply with the grant;


    Prepares and maintains appropriate milestone charts, databases (GEMS and eGrants) and related schedules funding charts, ratings, applicant information, etc.), and solicitation documents; performs detailed analyses of all elements in grantee proposals as well as technical information (work plan, inspections, agricultural surveys, etc.); reviews financial reports and programmatic reports and tracks fiscal and programmatic progress of states against their annual plans;


    Prepares necessary modifications to clarify questions concerning such topics as specification changes, language ambiguities, or clarification of grant provisions and clauses, and explores new or innovative procurement approaches to arrive at an equitable agreement arrangement;


    Plans negotiation strategy, leads negotiations conducted with grantees to develop or adjust the budget and grant terms and prepares award document for signature; oversees the distribution of formula funds;


    Performs grants administration typically including incremental funding, preparation of rate and cost adjustments, redirection of effort, coordination of time extension and incorporation of grant revisions;


    Provides guidance to program officials, grant applicants and recipients in the interpretation, application and implementation of applicable laws and regulations, policies, procedures pertaining to all aspects of federal assistance program activities, e.g., grants, cooperative and interagency agreement planning and solicitation through program administration, expiration and closeout, etc.;


    Consults with senior level program and management staff and leads the development of internal methods and procedures consistent with existing regulations for accomplishing the federal assistance activities of the Office to assure regulatory compliance and program accountability;


    Responds to official written inquiries from public and private organizations and interested citizens concerning specific questions about individual grants managed and/or general questions about the intricacies of grants management and federal assistance activities; and


    Represents OFLC at various meetings and conferences in the field and at headquarters where procurement items are discussed; also serves as key expert/trainer for grantee orientations or workshops.


    Back to top

    Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-12, in the Federal Service.


    Specialized experience is experience that is directly related to the line of work of the position which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position.  Specialized experience require the applicant to have experience with all of the following:  Mastery of laws, regulations, Comptroller General decisions, OMB Circulars and policies and procedures that affect the planning, award, administration and management of grants sufficient to provide program officials and other grants management specialists with expert advice regarding various aspects of federal assistance activities; thorough knowledge of principles of federal assistance planning sufficient to develop and implement a plan to execute and award complex and diversified types of grants and to propose solutions to identify contractual problems that adhere to existing rules and procedures; comprehensive knowledge of price/cost analysis techniques sufficient to evaluate offeror’s proposals and to prepare a pre-negotiation position; and expert knowledge of grant administration and termination techniques sufficient to administer and to advise on closeout of grants.  All of the aforementioned knowledge must be clearly identified in your resume.


    Educational Requirements:


    <b>Basic Requirements for GS-13 and above:</b>


    A.  Completion of all mandatory training prescribed by the head of

    the agency for progression to GS-13 or higher level contracting

    positions, including at least 4-years experience in contracting or

    related positions.  At least 1 year of that experience must have

    been specialized experience at or equivalent to work at the the next

    lower level of the position, and must have provided the knowledge,

    skills, and abilities to perform successfully the work of the





    B. A 4-year course of study leading to a bachelor's degree that

    included or was supplemented by at least 24 semester hours in any

    combination of the following fields: accounting, business, finance,

    law, contracts, purchasing, economics, industrial management,

    marketing, quantative methods, or organization management.



    The Group Coverage Qualifications Standards for GS-1102 series as published by the Office of Personnel Management in the Qualifications Standards for General Schedule Positions apply.



    There is an educational requirement.  Please see qualification section.

    Applicants must meet all legal and regulatory requirements.  Reference the "Required Documents" section for additional requirements.


    If you meet the minimum qualifications, you will be evaluated against the evaluation factors below and will be placed into a category based on your vacancy question responses.


    Category A - Best Qualified -- Meets the basic qualification requirements for the vacancy and has successful experience in the same or similar job that has demonstrated superior proficiency in applying critical competencies required by this position to work of increased levels of difficulty and complexity.

    Category B - Well qualified -- Meets the basic qualification requirements for the vacancy and demonstrates satisfactory proficiency in the critical competencies required by this position.

    Category C - Meets the specialized experience described in the minimum qualifications requirements section of this announcement and demonstrates proficiency in the basic competencies.

    Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies (click Evaluation Tools for information):

    1.  Written Communication Skills - Ability to communicate sufficient to develop necessary documentation to provide guidance on program operations and present findings in various written media.


    2.  Oral Communication Skills - Ability to communicate and negotiate sufficient 1) to lead and conduct grant negotiations; 2) to handle subsequent negotiations involving changes in specification, work statements, program objectives, etc.; and 3) to meet and deal with high level business, industry, scientific, and/or government officials.


    3.  Program Knowledge - Mastery knowledge of laws, regulations, Comptroller General decisions, OMB Circulars and policies and procedures that affect the planning, award, administration and management of grants sufficient to provide program officials and other grants management specialists with expert advice regarding various aspects of federal assistance activities.


    4.   Analytical and Research Skills - Ability to analyze price/cost techniques sufficient to evaluate proposals and to prepare a pre-negotiation position.


    5.  Planning and Organizing - Ability to develop and implement a plan to execute and award complex and diversified types of grants and to propose solutions to identify contractual problems that adhere to existing rules and procedures.


    6.  Information Technology Skills - Comprehensive knowledge of the organizational structures and procurement management systems used by various types of assistance recipients, i.e., state and local governments, universities, and other private and public organizations, sufficient to develop policies and procedures that present the minimum administrative burden for recipients; Knowledge of applicable systems and software in order to perform analysis, build grants, create charts/maps and execute awards.

    The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview).  The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings.  Your resume MUST provide sufficient information to substantiate your responses to the vacancy questions.  If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume.  Your evaluation may also include a review by a Human Resources Specialist or panel and may include other assessments (ex. interview, panel review, written test, writing sample, etc.)

    INFORMATION FOR ICTAP ELIGIBLES ONLY: If you are eligible for special priority selection under ICTAP, you must be well-qualified for the position to receive consideration.  ICTAP eligibles who are placed into Category B or higher will be considered "well-qualified".

    Click Application of Veterans Preference for Category Rating Jobs for more information.

    To preview questions please click here.


    Back to top
    The Department of Labor (DOL) offers a great benefit package to eligible employees.  The benefit package includes but is not limited to health benefits, supplemental dental and vision plans, flexible spending accounts, 13 days paid sick leave per year, vacation leave and 10 paid holidays per year.  We offer a variety of employee benefit options, a family-friendly work environment, a child care subsidy program, transit subsidy program, career assistance program, health services and fitness programs, access to LifeCare, a resource and referral service and more.  For a comprehensive site about all federal benefits, please refer to OPM.  For specific DOL benefits information, please refer to DOL BENEFITS.


    The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, age, membership in an employee organization, or other non-merit factor.  Refer to these links for more information: GENERAL INFORMATION, ADDITIONAL DOCUMENTATION, SELECTIVE SERVICE REGISTRATION, FORMER FEDERAL EMPLOYEES


    Back to top
    Follow the 5 steps below to apply.  Your application and ALL required supplemental documents must be received by 11:59 pm Eastern Time (ET) on the vacancy closing date to be considered.  Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered.

    For more details, click How To Apply Detailed Instructions Document or How To Apply Video.  For help, refer to the Vacancy Contact in the "Questions about this job" section.  SAVE your information before the 60 MINUTE TIMEOUT!

    STEP 1 - Create USAJOBS Account, including Resume and Saved Documents
    Your resume must provide sufficient information to substantiate your responses in the self-assessment vacancy questions.  If not, the HRO may amend your responses to more accurately reflect the competency indicated by resume content.

    STEP 2 - Answer Vacancy Questions (DOORS)
    Click the Apply Online button, which is available when you search for a job on, click on the title and proceed.

    STEP 3 - Submit Supplemental Documents
    Submit the required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy by the close date.  For details: click How to Submit Supplemental Documentation Document or Submit Supplemental Documentation Video.  Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.

    STEP 4 - Review Application and click Finish  Click here to submit an updated resume after initial application.

    STEP 5 - Edit Application as needed by 11:59 pm ET of Close Date


    The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Follow the instructions: click How To Submit Supplemental Documentation Document or Submit Supplemental Documentation Video.  You are not required to submit a document if it does not apply to you.Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.

    - Veterans Documents (if applicable): To be considered as a 5-point preference eligible, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD214. Your DD-214 must show the type of discharge and dates of active duty.  To claim 10-point preference, you must submit a copy of your DD214; an Application for 10-point Veteran's Preference, SF15; and the proof of entitlement of this preference which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. (For active duty service members expecting to be honorably discharged or released within 120 days, click Active Duty)  Without this documentation, you will not receive veteran's preference.  For more information, go to:

    - Displaced Employee Placement Documents - Only required if requesting priority consideration under ICTAP Eligibility.

    - Applicants with disabilities who wish to claim eligibility under SCHEDULE A)  of the excepted service (persons with severe disabilities) must submit the following documentation from a licensed medical professional or other authorized entity:
    (1) proof of disability; and
    (2) certification of job readiness.
    For more details, please see

    - Cover Letters are not mandatory and will not be used to verify experience, but may be submitted

    - Peace Corps Document (if applicable) - Certification of satisfactory service from the Director of Peace Corps to receive consideration.

    Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires. College Transcript and Evaluation of Foreign Education - - Unofficial Transcript (in English) - submit if using education as a basis for qualifying.  OFFICIAL Transcripts MUST BE RECEIVED prior to selection and report date.  Reference the "Education Section" for College Transcript and Evaluation of Foreign Education.


    Linda Walker
    Phone: 202-693-2646
    Fax: 000-000-0000
    Agency Information:
    Labor, Employment and Training Administration
    200 Constitution Ave., NW
    Rm. N4656
    Washington , DC
    Fax: 000-000-0000


    Once your complete application is received, we will conduct an evaluation of your qualifications and refer candidates for selection consideration.  Candidates will be referred to the hiring manager for further consideration and possible interview.  You will be notified of the outcome.  A selection is expected to be made within 30 calendar days from the issuance date of the certificate.

    To check the status of your application: Click here.  To sign up for Application Status Updates via email: Click Here.

    Back to top
    Print Preview

    Job Announcement Number:


    Control Number: