This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:SECRETARY (OA)

Department:Department of the Air Force

Agency:U.S. Air Force - Agency Wide

Job Announcement Number:9N-AFPC-794130-GS0318-OCA

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$24,518.00 to $39,748.00 / Per Year

OPEN PERIOD:

Tuesday, November 27, 2012 to Wednesday, February 27, 2013

SERIES & GRADE:

GS-0318-04/06

POSITION INFORMATION:

Full Time - Multiple Appointment Types

PROMOTION POTENTIAL:

06

DUTY LOCATIONS:

Few vacancies in the following location(s):
Landstuhl GermanyView Map
Ramstein GermanyView Map
Kaiserslautern GermanyView Map
Idar-Oberstein GermanyView Map
Einsiedlerhof GermanyView Map
More Locations  (1)

WHO MAY APPLY:

Status Candidates

JOB SUMMARY:

The mission of the United States Air Force is to fly, fight and win…in air, space and cyberspace.

To achieve that mission, the Air Force has a vision of Global Vigilance, Reach and Power. That vision orbits around three core competencies: Developing Airmen, Technology-to-Warfighting and Integrating Operations. Core competencies and distinctive capabilities are based on a shared commitment to three core values -- integrity first, service before self, and excellence in all we do.

 


*****************THIS IS A STANDING REGISTER****************** 

 

This Is A Standing Register For ANTICIPATED Vacancies.  There May Or May Not Be Positions Which Become Available. 

 

Applicants May Be Referred For Consideration As Vacancies Occur And Based On The Eligibility Claimed At The Time Of Application And When A Certificate Is Issued.

 

IF APPLICABLE:  Military service member's "Statement of Service" will be accepted up to 120 days prior to separation date IF a terminal leave form or DD214 cannot be provided.  The "Statement of Service" must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters and must indicate when your terminal leave will begin, your rank, dates of active duty service, the Type of Discharge and Character of Service (i.e. honorable).

 

WHO MAY APPLY:  Click here for more information.  You MUST have one or more identified eligibilities in order to be considered.  **Air Force is not responsible for erroneous eligibilities you list or fail to list**

Air Force Employee (Current Competitive Service, Career/Career-Conditional, or Excepted Service Schedule A, Non-Temporary Employees)

DoD Transfer (Army, Navy, DFAS, etc.--Excluding Air Force)

Employment of People with Disabilities

Interagency Career Transition Assistance Plan (ICTAP)

Excepted Service Family Member for Overseas Employment

Family Member Preference for Overseas Employment

Military Spouse Preference for Overseas Employment

NAFI/AAFES

Non-DoD Transfer (OPM, VA, Dept of Labor, etc.)

Other Appointment Eligibilities (TSA, FAA, Postal, etc.)

Reinstatement

Veterans Employment Opportunity Act (VEOA)

Veterans' Recruitment Appointment (VRA)

30% Disabled Veterans

KEY REQUIREMENTS

  • U.S. Citizenship Required
  • Travel and relocation expenses will not be paid
  • Recruitment is limited to the local commuting area
  • No LQA is associated with the positions

DUTIES:

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This may be a drug testing designated position. The incumbent may be subject to pre-employment drug testing as a condition of employment and participation in random drug testing

 

The major duties of this position are:

 

  • Serves as the principal office assistant, performing various administrative and clerical duties
  • Prepares a wide variety of recurring and nonrecurring personal and executive correspondence, reports, and other documents from information obtained from the staff, files, and other sources.
  •  
  • Reviews and processes incoming and outgoing correspondence, reports, and other materials submitted for signature.
  •  
  • Receives telephone calls, greets visitors and ascertains the nature of the calls or visits, screening those that can be handled without supervisor’s help.
  • Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets


QUALIFICATIONS REQUIRED:

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GS-04 Minimum Qualifications:

 

At least one year of General experience in progressively responsible clerical, office, or other work that indicates the ability to acquire the knowledge, skills, and abilities to perform successfully the duties of the position.

OR Education: At least 2 years of education above High School at an accredited business, secretarial, or technical school, college, or university. 

OR Combination of Education and Experience with part of the General experience described and part of the education described.

 

GS-04 Secretary (Office Automation) requires a typing speed proficiency of at least 40 words per minute.

GS-04 Secretary (Office Automation) (Stenography) requires a typing speed proficiency of at least 40 words per minute.

 

GS-05 Minimum Qualifications:

 

At least one year of specialized experience equivalent to GS-04 or an equivalent pay system which demonstrated the particular knowledge, skills, and abilities to perform successfully the duties of the position. Examples of specialized experience include accomplishing procedural and administrative work of an office, preparing and editing documents, maintaining files/records, making and preparing travel arrangements, locating, assembling and composing information for reports, inquiries, and non-technical correspondence, or other tasks related to Secretarial work.

 

OR Education: At least 4 years of education above High School at an accredited business, secretarial, or technical school, college, or university.  

 

OR Combination of Education and Experience with part of the specialized experience described and part of the education described.

 

GS-05 Secretary (Office Automation) requires a typing speed proficiency of at least 40 words per minute.

GS-05 Secretary (Office Automation) (Stenography) requires a typing speed proficiency of at least 40 words per minute.

 

GS-06 Minimum Qualifications:

At least one year of specialized experience equivalent to GS-05 or an equivalent pay system which demonstrated the particular knowledge, skills, and abilities to perform successfully the duties of the position. Examples of specialized experience include accomplishing procedural and administrative work of an office, preparing and editing documents, maintaining files/records, making and preparing travel arrangements, locating, assembling and composing information for reports, inquiries, and non-technical correspondence, or other tasks related to Secretarial work.

 

GS-06 Secretary (Office Automation) requires a typing speed proficiency of at least 40 words per minute.

GS-06 Secretary (Office Automation) (Stenography) requires a typing speed proficiency of at least 40 words per minute. To view qualifying educational requirements and/or combination of education and specialized experience click on the following link:

http://www.opm.gov/qualifications/Standards/group-stds/gs-cler.asp

KNOWLEDGE, SKILLS AND ABILITIES (KSAs):  Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 

1. Knowledge of extensive rules, procedures, or operations applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, marinating files/records, making and preparing travel arrangements, locating, assembling and composting information for various reports, inquiries, and nontechnical correspondence.

2. Knowledge of office functions and commitments of supervisor and staff to prepare and review correspondence, to screen telephone calls and visitors, to maintain supervisor’s calendar, and to perform other substantive or administrative work for the organization.

3. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports.

4. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.

5. Skill in typing; a qualified typist is required.

6. Ability to communicate effectively, both orally and in writing.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work.  You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. 


ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts to support your educational claims.  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education. 

 

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program.  It is your responsibility to provide such evidence when applying.

ADDITIONAL CONDITIONS OF EMPLOYMENT:

This may be a drug testing designated position. Incumbent may be subject to random drug testing as a condition of employment (AFI 44-107, Attachment 2 Type 5 dated 7 April 2010).

May be required to have/obtain a security clearance.

Employee may be required to work other than normal duty hours, which may include evenings, weekends, and/or holidays.

Emergency overtime may be required.

 

Your latest resume will be used to determine your qualifications.  

HOW YOU WILL BE EVALUATED:

To determine if you are qualified for this position, your resume will be reviewed and compared to your responses to the assessment questionnaire.  Applicants, who disqualify themselves, will not be evaluated further.


BENEFITS:

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Benefits of Working for the Federal Government - Click here for an overview of the benefits currently offered to Federal employees.



OTHER INFORMATION:

Males born after 12-31-59 must be registered or exempt from Selective Service.  For additional information, click here.

 

Important Overseas Information:  Applicants interested in applying for overseas locations please click here to review important information regarding exceptional family member program.

 

Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants.   Click here for more information.

 

Interagency Career Transition Assistance Program (ICTAP):  For information on how to apply as an ICTAP eligible click here.  To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 80 or above on the rating criteria for this position.

 

 

Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.



HOW TO APPLY:

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To apply for this position, you must provide a complete Application Package which includes:

1. Your Résumé
2. A complete Occupational Questionnaire
3. Additional Required Documents (see Required Documents section below)

The complete Application Package must be submitted by 11:59 PM (EST) on Wednesday, February 27, 2013

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

To fax supporting documents you are unable to upload, click here for the required cover page.  This Vacancy ID is 794130.  Fax your documents to 1-478-757-3144.

If you cannot apply online:

1. Click the following link to view and print the questionnaire View Occupational Questionnaire

2. OPM Form 1203-FX must be provided to show your responses to the occupational questionnaire.  The numbering sequence on the OPM Form 1203-FX will not match the Occupational Questionnaire.  Section 25 of the Occupational Questionnaire restarts with number one, so when entering your responses please continue regardless of number sequence.  This issue has been identified and will be resolved as soon as possible.  Applicants are responsible for ensuring their responses are transferred accurately. Click here for the OPM Form 1203-FX., and
3. Fax all required documents to 1-478-757-3144. Your OPM Form 1203-FX will be the cover page for your fax transmission.

 

PLEASE NOTE: It is the applicant’s responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is received, accurate and submitted by the closing date.  You may verify your documents have been processed with your application package successfully by clicking here.  Uploaded documents may take up to one hour to clear the virus scan.  Faxed documents take 2-3 business days to process.

 

Human Resources WILL NOT modify or change any answers submitted by an applicant.



REQUIRED DOCUMENTS:

The following documents are required and must be provided at the time of application or prior to a certificate being issued, whichever occurs first, or you will miss consideration for that certificate.

 

·        Online Application (Questionnaire)

·        Resume - If you submit a resume with inappropriate material e.g. photos, you will not be considered for this vacancy. Your resume may be submitted in any format. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). Resumes that do not contain this information will be marked as insufficient and applicants may not receive consideration for this position.

·        Military Spouse/Family Preference for Overseas Employment - You must submit a copy of PCS Orders (if your name is not reflected on the orders you must provide a copy of your marriage license), and area clearance or command sponsorship letter.  If your spouse’s DEROS has been extended you must submit documentation to reflect your current DEROS.   Additionally, verification of Status of Forces Agreement (SOFA) status will be required for positions located in Japan and Korea.

 

If selected, you will be required to submit the following documents to substantiate your eligibility and/or qualifications.  A list of required documents for all eligibilities may be located here: 

 

·        Eligibility Documentation, SF50, DD214, etc.

·        Transcripts, if qualifying based on education or positive education series

 

If you are faxing any documents, click here for the official cover sheet to print.  The fax number is 478-757-3144.

 

Ensure all submitted documents contain your full name, address, phone number and last four digits of your social security number.

AGENCY CONTACT INFO:

AFPC RSC
Phone: (800)525-0102
TDD: 800-382-0893
Email: CALL_ONLY_DO_NOT_EMAIL_@1800.525.0102.ORG
Agency Information:
Air Force Personnel Center
550 C Street W Ste 57
Randolph AFB, TX
78150-4759

WHAT TO EXPECT NEXT:

When a request to fill a vacancy is received, your application will be evaluated and if referred, you will receive a notice of referral.  Please note: you will not receive any notices for Standing Register announcements other than acknowledgement, notice of rating, and referral notices should your application be referred to a Selecting Official for consideration and disposition notice on those referrals.  Non-referral notices are not issued for Standing Register vacancies.

Additional Duty Location Info

Few vacancies in the following locations:
Landstuhl GermanyView Map
Ramstein GermanyView Map
Kaiserslautern GermanyView Map
Idar-Oberstein GermanyView Map
Einsiedlerhof GermanyView Map
Sembach GermanyView Map

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Job Announcement Number:

9N-AFPC-794130-GS0318-OCA

Control Number:

332030400