This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:ADMINISTRATIVE MANAGEMENT SPECIALIST

Department:Department of the Navy

Agency:Commander, Navy Installations

Job Announcement Number:SW20301-09-783785QH494288

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$56,172.00 to $73,019.00 / Per Year

OPEN PERIOD:

Friday, November 23, 2012 to Monday, December 03, 2012

SERIES & GRADE:

GS-0301-09

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

09

DUTY LOCATIONS:

1 vacancy in the following location:
Naval Post Graduate School, Monterey, CAView Map

WHO MAY APPLY:

Current permanent civilian employees of the Naval Postgraduate School, UIC 62271, serving under career or career-conditional appointments only.

JOB SUMMARY:

The Navy and Marine Corps team offers innovative, exciting and meaningful work linking military and civilian talents to achieve our mission and safeguard our freedoms. Department of the Navy provides competitive salaries, comprehensive benefits, and extensive professional development and training. From pipefitters to accountants, scientists to engineers, doctors to nurses-the careers and opportunities to make a difference are endless. Civilian careers-where purpose and patriotism unite!

This announcement is being amended to extend the closing date to December 3rd, 2012.

This position is located in the Contracting and Logistics Management (C&LM) Department at the Naval Postgraduate School in Monterey, California. This position is responsible for varied and extensive management and program analysis to include developing, analyzing, implementing and managing improvements to administrative processes, management controls, and information and documentation systems.

 

 

KEY REQUIREMENTS

  • You must be a US Citizen.
  • Must be registered for Selective Service, see Legal & Regulatory Guidance.
  • Suitable for Federal employment as determined by background investigation.
  • Selectee may be required to successfully complete a probationary period.
  • You must obtain and maintain a security clearance

DUTIES:

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·         Create Word documents, Power Point presentations, and flow charts to facilitate others in reaching consensus and make decisions on significant issues.

·         Control routine and non-routine inquiries, arrange meeting facilities, prepare agendas, attend meetings and prepare action minutes.

·         Prepare budget for administrative support staff.

·         Act as operation manager for tracking, monitoring and reporting of Contracting and Logistics Management (C&LM) Department events. Maintain the electronic calendar.

·         Research and develop new or modify existing administrative program policies, regulations, goals and objectives.


QUALIFICATIONS REQUIRED:

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In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered.   Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-07 grade level or pay band in the Federal service or equivalent experience in the private or public sector OR possess a Master's degree or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LLB., or J.D. (if related). My education demonstrates the knowledge, skills, and abilities necessary to do the work of the position. Specialized experience is defined as experience that is typically in or related to the work of the position to be filled and has equipped you with the particular knowledge, skills, and abilities, to successfully perform the duties of the position. Specialized experience must demonstrate the following: providing administrative support to include creating documents and managing a department’s events.     

Additional qualification information can be found from the following Office of Personnel Management web site:   http://www.opm.gov/qualifications/Standards/group-stds/gs-admin.asp

PART-TIME OR UNPAID EXPERIENCE : Credit will be given for appropriate unpaid and or part-time work.   You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.  

As part of the application process, you must complete and submit an occupational questionnaire.   To preview this questionnaire and determine if your experience matches the skills required for this position, click the following link: View Assessment Questions.


EDUCATION:

Are you using your education to qualify? For positions requiring positive education requirements, or if you are using education to meet all or part of the qualification requirements, we strongly recommend that you submit a copy of your transcripts or an itemized list of college courses which includes equivalent information from the transcript (course title, semester/quarter hours, and grade/degree earned).   See OPM's General Policies for information on crediting education.

 

Education completed in foreign colleges or universities may be used to meet the qualification requirements if the applicant can provide documentation indicating that the foreign education is comparable to that received in an accredited educational institution in the United States. It is the responsibility of the applicant to provide such evidence when applying for further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

REQUIREMENTS:

Generally, current Federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade.  All qualifications and time-in-grade requirements must be met by the closing date of this announcement and clearly documented in your resume.

 

Selectee is required to participate in the Department of Defense direct deposit of pay program.

 

A Secret security clearance is a requirement of this position. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a position offer or removal.   If you possess a security clearance, please indicate the level and termination date in your resume.

HOW YOU WILL BE EVALUATED:

When the application process is complete, we will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this announcement. You will be rated based on the information provided in your resume and responses to the Occupational Questionnaire, along with your supporting documentation to determine your ability to demonstrate the following knowledge, skills and abilities/competencies: 

 

1.  Knowledge of office administrative procedures and functions

2.  Ability to perform administrative procedures

3.  Skill in written communication

 

If, after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualified.

 

Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.


BENEFITS:

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Department of the Navy offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays and a 401K-type retirement plan.

OTHER INFORMATION:

This Position is subject to Department of Defense Priority Placement Program.

 

This announcement may be used to fill additional vacancies.

 

Relocation expenses may or may not be authorized.

 

Recruitment Incentive may or may not be authorized.

 

Relocation Incentive may or may not be authorized.

 

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

 

The Department of the Navy uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify.

 



HOW TO APPLY:

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To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

 

To apply for this position, you must provide a complete Application Package which includes: 
- Complete Resume.
- Complete Assessment Questionnaire. View Occupational Questionnaire.

- Other supporting documentation as required.  Please see the "REQUIRED DOCUMENTS" section and review the applicant checklist link to determine if there are other documents you are required to submit. 

 

Failure to submit a complete application (resume, assessment questionnaire, and all supporting documents) by 11:59 pm Eastern Standard Time (EST) on Monday, December 03, 2012, may result in an ineligible rating and loss of consideration.  Please follow all instructions carefully as missing application information will not be requested. 

 

If more than one resume is received, only the last resume submitted will be reviewed.


If you upload your documents, do not fax the same documents.

Note: To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account: 
https://mydon.usajobs.gov/Account/Login select Application Status, and click on the more information link under the application status for this position.  

 

If you are unable to apply online or unable to upload your supporting documents follow the directions located at:   http://www.public.navy.mil/donhr/Employment/CivJobOpps/Documents/ApplicationInfo_HowtoApplyviaFax.pdf. 

 

This Vacancy ID is 783785.

 

Do not email or send hard copy resumes/applications to the Contact Information or Agency Information listed in this vacancy announcement.  All resumes/applications received at the addresses listed in the Contact Information or Agency Information will be destroyed and will not be considered for this vacancy announcement.

 

**It is the applicant’s responsibility to verify that all information in their resume and documents, whether uploaded or faxed, are received, legible, and accurate.  HR will not modify answers/documents submitted by an applicant. **



REQUIRED DOCUMENTS:

The documents you are required to submit vary based on what authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc).  Please review the following link to see if there are any documents you need to provide:  Applicant Checklist-Merit

AGENCY CONTACT INFO:

DON Employment Info Center EIC
Phone: (800)378-4559
TDD: (858)577-5723
Email: DONEIC@NAVY.MIL
Agency Information:
Navy HRSC Southwest
6300 Miramar Way
San Diego, CA
92145-2015
USA

WHAT TO EXPECT NEXT:

When the application process is complete, your application will be reviewed to determine if you meet the hiring eligibility and qualification requirements listed in this announcement.  You will be rated based on the information provided in your resume and responses to the questionnaire, along with your supporting documentation to determine your level of knowledge, skill, and ability, related to the job requirements. 

  

Best qualified applicants will be referred to the hiring manager.  The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.

 

Stay informed of changes to your application status by signing up for automatic email alerts at: https://my.usajobs.gov/Account/NotificationSettings.aspx. 


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Job Announcement Number:

SW20301-09-783785QH494288

Control Number:

331997100