This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Export Document Examiner

Department:Department Of Agriculture

Agency:Animal and Plant Health Inspection Service

Job Announcement Number:24VS-2013-0021

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$31,315.00 to $45,376.00 / Per Year


Friday, November 23, 2012 to Friday, November 30, 2012




Full-Time - Permanent




1 vacancy - Flowood, MS, USView Map


This announcement is open to all United States citizens. (Current and Former Federal employees may also apply with a separate application to Merit Promotion vacancy announcement #6VS-2013-0027. For information on viewing Merit Promotion announcements, click Locating a Status Position on USAJOBS.)


Relocation expenses will not be paid

Export Document Examiner positions are usually located in administrative units within Area Offices, or may function within separate import/export staffs and/or facilities.  Incumbents perform a range of unique clerical and technically oriented duties in support of programs to exclude or prevent the spread of specific animal diseases through exportation or importation of live animals, animal byproducts, biological materials, and/or organisms.

Most positions concentrate on export programs but some also support import activities.  Variations may occur from one location to another in the assignment of minor duties such as performing clerical tasks related to other veterinary programs or providing backup clerical support to other office positions.


You can make a difference! The U.S. Department of Agriculture's (USDA) Marketing and Regulatory Programs (MRP) needs bright, energetic and committed professionals to facilitate the domestic and international marketing of U.S. agricultural products and to protect the health and care of animals and plants in the United States. MRP offers an array of occupations and is committed to diversity in the workplace. We operate in domestic and global markets. Be part of an organization that protects the health and agriculture of the American people. Join our team!

APHIS is an emergency response agency. This means that all Agency employees may be asked or assigned to participate in rotating temporary duty assignments to support emergency programs at some time during their careers with APHIS. For details click: APHIS Emergency Response


  • U.S. Citizenship


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The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity. 

The duties may include, but are not limited to:

  • Examines export certificates and/or import permit applications for an extensive variety of live animals, animal products and byproducts, organisms, and/or biological materials by auditing all certificates and applications, gathering supporting documents, identifying problems, taking corrective action, and recommending official endorsement either be granted, delayed, or refused.
  • Frequently handles special cases which require collaboration with staff officers or other headquarters personnel to research and obtain one time variances in requirements or waivers as specified by the country of destination. 
  • Facilitates import/export activities by explaining procedures and regulations, providing reference materials on requirements and/or restrictions, giving directions on completion of forms and adherence to procedures, arranging premise inspections and export isolation, giving advice or assistance on problems, coordinating scheduling, encouraging adequate veterinary medical consultation and communications, and expediting the transfer of information and documents in urgent situations. 
  • Reviews medical results and makes determinations based upon an understanding of the significance of results as to whether or not shipments meet requirements of importing country.  Resolves problems associated with export certificates and/or import permits. 
  • Establishes priorities for actions and insures they are met by anticipating possible problems and taking proactive measures to deal with them, seeking guidance from the veterinary staff relating to medical issues or significant controversies, and providing ongoing assistance up to the time certificates are endorsed. 
  • Makes telephone calls, communicates via electronic means, or prepares letters to advise those who have made errors or omissions on how to correct them in the future. 
  • Determines appropriate fee charges and processes user fees.
  • Coordinates export program activities with the AVIC, section Veterinary Medical Officers, Animal Health Technicians, other Area Offices, and headquarters personnel. 
  • Performs other clerical and/or technical assistance work as assigned in support of local office operations.  


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To qualify, you must meet all qualification and time-in-grade requirements within 30 days of the closing date of this announcement. 

Applicants can qualify by meeting the EDUCATION requirements specified below and/or the SPECIALIZED EXPERIENCE requirements.

EDUCATION GS-5: Successful completion of 4 years of course work leading to a bachelor's degree in any field for which high school graduation or the equivalent is the normal prerequisite.

TRANSCRIPTS are required if:

  • You are qualifying for the position based on education.
  • You are qualifying for this position based on a combination of experience and education.

This education must have been successfully completed and obtained from an accredited school, college, or university. For more information on submitting transcripts, click: Transcripts

SPECIALIZED EXPERIENCE AT THE GS-5/6 GRADE LEVELS: Applicants must have one year of specialized experience equivalent in level of difficulty and responsibility to the next lower level in the Federal Service. This experience may have been obtained in the private or public (local, county, state, Federal) sectors.

Examples of qualifying experience include, but are not limited to:

  • Extensive practical knowledge of principles, processes, and procedures associated with Veterinary Services' import and export programs. 
  • Ability to communicate effectively whether orally or in writing to handle difficult individuals and work collaboratively with people from diverse backgrounds to provide information and assistance to resolve problems with permits, certificates and waivers for export or import documents. 
  • Experience in utilizing computers or electronic equipment to prepare, retrieve, update, or review forms or other materials. 
  • General knowledge of veterinary terminology, animal health conditions, and industry practices regulated by import or export programs to identify unacceptable results, facilitate processes, recongnize patterns of inappropriate activity, and respond to customer needs in solving problems. 

COMBINATION OF EDUCATION & EXPERIENCE AT THE GS-5 GRADE LEVEL: Applicants may have combinations of successfully completed education and specialized experience to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for that grade level. To learn more about combining education and experience for this series, click the following: Combining Education and Experience for Clerical and Administrative Support Positions


Special Conditions:

  • As a condition of employment, a background investigation may be required for this position.
  • Males born after 12/31/59 must be registered with the Selective Service.
  • DD214 (Member 4 copy) or other veterans' documents required to receive veterans' preference.
  • Subject to satisfactory completion of one year probationary period.
  • Occasional field trips may be required.
  • We understand that accepting a position with Veterinary Services may require the need for spousal career placement assistance. To help you and your family make a successful career transition, Veterinary Services is dedicated to providing information on career placement assistance. Please visit the following web links for more information:
  • This position is subject to unscheduled overnight details of undetermined lengths in the event of animal health emergencies or other conditions requiring immediate response, as required by the Agency. (Extensive periods of time may be designated for overnight details.)

    • Your application will be rated on the extent and quality of your experience, education and training relevant to the position. Your resume must support that you meet the specialized experience requirements described above and are proficient in the following skills or competencies below. Please note you are not required to provide specific narrative responses to the skills and competencies described in this section.
      • Ability to use office equipment, computer technology, and automated business systems
      • Knowledge of correspondence, document processing, records, files and reports including those regulated by the FOIA and Privacy Act
      • Ability to provide executive assistance adn representation
      • Ability to identify priorities, changing work requirements, meet deadlines, and lead others
      • Knowledge of budget, fiscal, procurement, vehicle, and travel procedures and systems
      • Written, oral and interpersonal communication skills
      • Knowledge of animal import and export requirements including knowledge of required permit and certificate processes and documentation
    • Category rating procedures will be used to rank and select eligible candidates. The following quality categories will be used: Best Qualified, Well Qualified, and Qualified. Within each quality category, veterans' preference eligibles will receive selection priority over non-veterans.
    • Your final category placement will be based on your responses to the assessment questionnaire. Please ensure your resume provides enough detail to support your responses.
    • If, after reviewing your resume and / or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score can / will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating. Deliberate attempts to falsify information may be grounds for not selecting you.

    To preview questions please click here.


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    Eligibility for employee benefits depends on your type of appointment and your tour of duty (work schedule). Generally, you must be hired on a permanent basis and have a regular full or part-time work schedule. For more information on potential benefits, go to: Federal Employee Benefits


    Range for GS-5: $31,315 to $40,706 (incl. 14.16% locality pay)

    Range for GS-6: $34,907 to $45,376 (incl. 14.16% locality pay)


  • For information regarding CTAP eligibility for displaced Federal employees click: Career Transition Assistance Programs
  • More than one selection may be made if another vacancy occurs within 90 days of the issuance of the certification of eligibles.
  • Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc) should contact: USDA's TARGET Center at 202-720-2600 (voice and TDD).
  • For information on filing a complaint of discrimination, click: Filing a Complaint


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    A complete on-line application will require the submission of the following:
    • Resume
    • Responses to the vacancy specific questions
    • Supporting Documentation which may be required (See links under Required Documents for more information)

    For instructions on using the on-line system click: APPLYING ON-LINE

    For instructions on submitting documents click: SUPPORTING DOCUMENTATION


    Click on the following links to see if the supporting documentation is applicable to you:
  • College Transcripts or List of Coursework - MUST be English (Key Requirement and/or Education Substitution)
  • Foreign Degree Evaluation (Key Requirement and/or Education Substitution)
  • DD-214 (Member 4 Copy) and other Veterans' documents (Veterans Preference)
  • ICTAP/CTAP eligibility documentation (Displaced Employees)

    Critical Submission Requirements and Reminders

  • Help in applying online is available Monday through Friday from 8 a.m. to 4:30 p.m. Central Time at the number listed in the Contact information section.
  • All application materials and supplemental documentation will be accepted until midnight Eastern Time on the closing date.
  • Application and supporting documentation will not be accepted via e-mail.
  • Due to the high volume of applicants, we are unable to confirm receipt of supporting documentation. If faxing, you should retain confirmation of a successful fax transmission including the number of pages successfully transmitted as proof of submission.
  • If a document is resubmitted, it replaces the previous submission, which means the previous document is no longer available to the human resources office. If you are adding to, rather than replacing a previous submission, you must fax and/or upload both the old document and the new document.
  • Applicants who cannot apply on-line must request a hard copy application packet from the Agency Contact listed in the vacancy announcement. Resumes and/or supporting documentation alone will not be considered without the inclusion of a hard copy application packet.

    Phone: 612-336-3345
    Fax: 612-336-3560
    Agency Information:
    Animal and Plant Health Inspection Service
    100 N 6th Street, Butler Sq Bldg, 510C
    Minneapolis, MN
    Fax: 612-336-3560


    You may check the status of your application on-line 24 hours a day through USAJOBS. Status updates will be available after 2-3 weeks. For instructions on checking your application status click: Checking My Application Status. No additional correspondence will be sent.

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