This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Advancement Specialist

Agency:Smithsonian Institution

Job Announcement Number:13R-JL298249-TRF-ACM

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$62,467.00 to $81,204.00 / Per Year


Tuesday, November 20, 2012 to Tuesday, December 04, 2012




Full-Time, Permanent. - This is not a Federal Position, but has similar requirements and benefits.




FEW vacancies - Washington, DC, USView Map


This position is open to all candidates eligible to work in the United States.


Additional selections may be made from this announcement.


This position is located in the Anacostia Community Museum (ACM), Smithsonian Institution. The Anacostia Community Museum is a leader in the community museum movement that documents and interprets the impact of historical and contemporary events and issues on urban communities throughout the world. The employee supports and performs all aspects of fundraising associated with gift accounting, stewardship, door relations, communication, research, special projects and events.  

The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."


  • Pass Pre-employment Background Investigation
  • Complete a Probationary Period
  • Maintain a Bank Account for Direct Deposit/Electronic Transfer


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  • Strengthens existing funder relations.
  • Identifies major gift and grant prospects, and enhances stewardship and communications with donors and volunteers.
  • Communicates effectively in writing to edit, proofread, and prepare various written materials.
  • Assists with the stewardship of donors in maintaining continuous engagement and acknowledges gifts from donors.
  • Coordinates and attends meetings associated with events (i.e., museum, funding, etc.); communicates directly with vendors up until the conclusion of the events.


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Experience: One year of full-time experience equivalent to at least the next lower grade that is close or similar to the work of this job. The experience includes supporting all aspects of the fund raising efforts by assisting advancement staff with high levels of support functions associated with gift accounting,stewardship, donor relations, communication, research, special projects and events.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week. 

Or Education: Two full years of progressively higher level graduate education leading to a master's or equivalent degree related to the position may be substituted to meet the experience requirements. 

Or a Combination: Education and experience may be combined to meet the basic qualifications; for example, a half year of experience and a half year of education in the field may be qualifying. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and/or proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Qualification requirements must be met within 30 days of the job announcement closing date.


Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

  1. Knowledge of fund-raising strategies and techniques, including matching needs with the appropriate private funding sources, prospect and project tracking, prospect research and gift and grant stewardship, gained the work experience.
  2. Ability to communicate in writing to develop funding proposals and grant applications for non-profit organizations that have resulted in grant approvals by donor organizations.
  3. Ability to develop a network of local, regional and national funders gained through work experience.
  4. Ability to manage the logistics of meetings and special events, understands the programmatic activities of a non-profit organization, and experience in coordinating, analyzing, and disseminating information generated from meeting and events.

Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.

To preview questions please click here.


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The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, commuter benefits, health/life insurance, and accidental insurance.


Please see Benefits at for a complete description.


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Click on the "Apply Online" button on the upper right side of the page. Please Note:
  • You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
  • You may submit required documents by uploading them online during the application process; OR You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
  • The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
  • If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.


Your application package should include the following documents:
  • Detailed resume created in the USAJOBS Resume Builder.
  • Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.
  • Proof of U.S. accreditation for foreign study, if applicable.


Joy Liu
Phone: 202-633-6292
Fax: 571-258-4052
TDD: 202-633-6409
Agency Information:
Office of Human Resources
POB 37012, 600 Maryland Avenue, MRC 517
Suite 5060
Washington, DC
Fax: 571-258-4052


At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into and selecting the tab "My USAJOBS;" e-mailing; or by contacting the Office of Human Resources Representative listed. Additional Information:
  • Tips on applying for Smithsonian jobs are available at
  • The Smithsonian does not pay relocation expenses.
  • The Smithsonian embraces diversity and equal employment opportunity (

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