This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Program Specialist

Agency:U.S. Agency for International Development

Job Announcement Number:13-0036-DH

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$42,209.00 to $67,114.00 / Per Year

OPEN PERIOD:

Friday, November 16, 2012 to Monday, November 26, 2012

SERIES & GRADE:

GS-0301-07/09

POSITION INFORMATION:

Full-time appointment in the Competitive Service. This position IS/IS NOT in the bargaining unit. - Permanent

PROMOTION POTENTIAL:

11

DUTY LOCATIONS:

1 vacancy in the following location:
Washington, DC, USView Map

WHO MAY APPLY:

Status eligibles-a current or former federal employee of any department or agency in the Executive Branch who is not a temporary, time-limited employee or is reinstatement eligible.  This includes USAID employees on career or career-conditional appointments, individuals eligible for special appointing authorities such as VEOA, ICTAP/CTAP, Schedule A, and individuals on Interchange Agreements with Other Merit Systems.

JOB SUMMARY:

.

USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State.  With headquarters in Washington, D.C., USAID fosters transformational development around the world.  Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance.  We operate in four regions of the world:  Sub-Saharan Africa; Asia and the Near East; Latin America and the Caribbean; and Europe and Eurasia.  USAID employees in the Civil Service and Foreign Service, as well as individuals employed through Personal Service Contracts, must adhere to our Counter Trafficking in Persons Code of Conduct.  For information on the effort to counter all forms of human trafficking, including the procurement of commercial sex acts and the use of forced labor, visit http://www.state.gov/g/tip.  For more information about USAID, visit http://www.usaid.gov.

 

SUMMARY:

 

This position is located in the Bureau for Management, Office of Management Services, Information and Records Division (M/MS/IRD). The incumbent will serve as a Program Liaison/Specialist  in the areas of Office and Supply Management, Human Resources Management, FOIA/PA and Special Program/Projects. This individual will coordinate administrative tasks in support of established requirements for supplies, property management office moves, facility improvements and space assignments; work with the Administrative Management Services (AMS) Officer to coordinate such activities; serve as the division’s primary (macro) purchase card holder; support central administrative staff on extensive organizational needs, e.g., scheduling and monitoring projects; receive and timely register Freedom of Information Act (FOIA) and/or Privacy Act (PA) requests and appeals involving precedented requests; collect program information from Government Information Specialists and Records Management Client Analysts, enter it into a variety of electronic information systems, search for related information, and retrieve all relevant data to produce reports or presentations.

KEY REQUIREMENTS

  • U.S. Citizen or national
  • Relevant experience (see Qualifications below)
  • Must be able to obtain and maintain a security clearance
  • Males born after 12/31/1959, must be registered with the Selective Service
  • Direct Deposit/Electric Funds Transfer is required

DUTIES:

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As a Program Specialist, you will: perform administrative duties to support the coordination of office moves, office construction, facility improvements and space assignments; liaison with the AMS Officer on administrative or routine human resources activities such as employee on-boarding logistics, personnel actions, etc tracking their status to ensure that suspense dates are met; create actions in the agency's procurement and accounting systems in support of division's budget activities; serve as FOIA Registrant reviewing incoming requests, contacting requesters for clarification when needed and entering in the FOIA/PA electronic tracking database; and track and coordinate responses to Executive Secretariat and Legislative and Public Affairs taskers such as congressional or media inquiries.


QUALIFICATIONS REQUIRED:

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In order for your application to be considered, you must meet the following knowledge, skills, abilities, and other characteristics (KSAOC's) by the closing date of this announcement:

  • Knowledge of theory and principles of management and organization
  • Skill in applying analytical and evaluative techniques to the identification, consideration, and resolution of issues and problems of procedural or factual nature
  • Ability to use qualitative and quantitative analytical techniques to complete research requests
  • Skill in communicating to obtain information and discuss issues and operations with supervisors and employees

Please be advised that a narrative is not required, but the KSAOC's must be displayed within your resume. 

Qualified applicants will be evaluated in the following areas:

  •  Oral Communication
  • Written Communication
  • Planning and Evaluating
  • Interpersonal Skills
  • Reasoning
  • Attention to Detail
  • Technology Application

You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-05 level in the Federal service. One year of experience refers to full-time work; part-time work is considered on a prorated basis.  Examples of qualifying specialized experience at the next lower level for this position includes: assists in coordinating administrative tasks in support of established requirements for supplies, property management, and maintain systems to control supply purchases; serves as the liaison between Division chief and Administrative staff; reviews incoming FOIA requests, contacting requester for clarification when needed; prepares and generates standard acknowledgement letters, identifies issues, and analyzes to determine appropriate categorization and conducts record searches as needed; and consolidates information into presentation format and produces reports and data.

 

You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-07 level in the Federal service. One year of experience refers to full-time work; part-time work is considered on a prorated basis.  Examples of qualifying specialized experience at the next lower level for this position includes: assists in coordinating administrative tasks in support of established requirements for supplies, property management, and maintain systems to control supply purchases; serves as the liaison between Division chief and Administrative staff; reviews incoming FOIA requests, contacting requester for clarification when needed; prepares and generates standard acknowledgement letters, identifies issues, and analyzes to determine appropriate categorization and conducts record searches as needed; and consolidates information into presentation format and produces reports and data.

 

CTAP/ICTAP candidates may apply if well qualified.  Well-qualified means an eligible employee who possesses the knowledge, skills, and abilities which clearly exceed the minimum requirements of the position. A well-qualified employee must meet the qualification and eligibility requirements of the position, including any medical qualifications, suitability, and minimum education and experience requirements, meet all selective factors (where applicable); meet quality ranking factors above the minimum level, which equates to a score of 88 or higher in the online assessment; be physically qualified with reasonable accommodation to perform the essential duties of the position; meet any special qualifying U.S. OPM-approved conditions; AND be able to satisfactorily perform the duties of the position upon entry without additional training.

A well-qualified candidate will not necessarily meet the definition of highly or best qualified when evaluated against other candidates who apply for a particular position. In the absence of selective and quality ranking factors, selecting officials will document the job-related reason(s) for qualification determinations.


To qualify for this position at the GS-7 level you must possess at least one of the following: 

1 full year of graduate level education

OR

or superior academic achievement

 

To qualify for this position at the GS-9 level you must possess at least one of the following:

Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related

OR 

Combination of education and experience.

Time-in-grade requirements must be met by the closing date.  This means that you must have served at least 52 weeks at the next grade level (or equivalent) below the grade advertised on this vacancy announcement.  This requirement does not apply when applying under the Veterans Employment Opportunity Act (VEOA) competitive appointing authority.  This allows veterans that meet the criteria below to apply to announcements open to Federal employees only.

To be eligible for a VEOA appointment, your latest discharge must be issued under honorable conditions (this means an honorable or general discharge), AND you must be either:

  • a preference eligible (defined in title 5 U.S.C. 2108(3)), OR
  • a veteran who substantially completed 3 or more years of active service.

Points are not adjudicated and preference is not applied under this type of announcement.

Interagency Career Transition Program/Career Transition Program: This program applies to Federal workers whose positions have been deemed 'surplus' or no longer needed, or an employee has been involuntarily separated from a Federal service position within the competitive service.  For information on how to apply and what documents to submit as a ICTAP or CTAP eligible, go to: http://www.opm.gov/rif/employee_guides/career_transition.asp

 

Interchange Agreement with Other Merit Systems:  An agency may noncompetitively appoint an employee covered by an interchange agreement to a career or career-conditional appointment subject to the conditions listed below.  For more information to determine if you meet this criteria, please go to: http://www.opm.gov/hr_practitioners/lawsregulations/appointingauthorities/index.asp#InterchangeAgreementsWithOtherMeritSystems

HOW YOU WILL BE EVALUATED:

We use a multi-step process to evaluate and refer applicants: Qualified applicants receive a score of 70 to 100 before veteran’s preference points are applied (if applicable).  You will be rated on your qualifications for this position as evidences by the education, experience, and training you report on relative to this positions that show the degree to which you possess the knowledge, skills, and abilities or competencies listed on this vacancy announcement.  USAID must be able to conduct reference checks as part of its assessment process.  Applicants who do not permit reference checked from previous employers may be disqualified.


To preview questions please click here.


BENEFITS:

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Working for USAID offers comprehensive benefits including paid vacation, sick leave, holidays, life and health insurance, and the Federal Employees Retirement System.  You can explore the benefits offered to most Federal employees at http://www.opm.gov/insure/health/.   USAID's headquarters is in downtown Washington, D.C., at the Ronald Reagan Building and International Trade Center on 14th Street and Pennsylvania Avenue, N.W., on the Federal Triangle Metro Blue and Orange Lines.  The office is within walking distance of restaurants, shops, museums, and Washington Monument.  A physical fitness facility and food court are on site.  You will be eligible for telework in accordance with Agency policy.



OTHER INFORMATION:

This announcement may be used to fill additional vacancies within 5 months of the closing date.

 

These are Testing Designated Positions (TDP’s) under the Agency’s approved Drug Free Work Place Program.  All applicants selected for this position will be subject to random drug testing once they begin working for the Agency.

 

Moving and relocation expenses are not authorized

 

EEO Policy:  http://www.usajobs.gov/eeo

Reasonable Accommodation Policy:  http://www.usajobs.gov/raps

Veterans' Information:   http://www.usajobs.gov/vi

Telework:  www.telework.gov

Selective Service Registration: http://www.sss.gov/.



HOW TO APPLY:

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The following instructions outline our application process.  You must complete this on-line application process and submit any applicable required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. If applying on-line poses an extreme hardship, you must contact the human resources office no later than two business days prior to the closing date of this vacancy announcement.  An alternative application method will provided upon approval of the hardship notification. After this time, requests to apply via alternative methods will not be granted.  

Please note that all required documents must be received by the closing date, via online or alternative methods, and that we will determine your eligibility and qualifications based solely on the material received by the closing date.  

Step 1 - Review the Job Announcement
Before you apply, we suggest you review the entire job announcement.  Pay close attention to the Major Duties section and the How You Will Be Evaluated section where you will see the areas upon which your application will be evaluated and a link for previewing online questions.  

Step 2 - Create or Upload a resume with USAJOBS (www.usajobs.gov)

-Create or upload a resume in USAJOBS. You may wish to customize your resume to ensure it supports your responses to the online questions and addresses the Knowledge, Skills, and Abilities listed in the How You Will Be Evaluated section of the job announcement.  For resume tips, click here.

-Although you must enter your Social Security Number (SSN) for USAJOBS, we will only see the last four digits for identification purposes.

Step 3 - Apply Online
Click the "Apply Online" button on this announcement and then select the resume you wish to submit with your application. You will be redirected to the Department of the Treasury's CareerConnector website to complete the application process.

Step 4 - Answer the Online Questions and Submit Your Online Application
If this is your first time on Treasury's CareerConnector website, you will be prompted to register by answering questions related to your eligibility for Federal employment. The system will save these responses and take you back to the main screen so that you can answer the job-specific questions. Select "Take me to the assessment" and click on the "Next" button to answer the job-specific questions. You must answer all the questions and click the "Finish" button.

Step 5 - Review and Confirm Your Submission
You will now have the option to upload a document or print fax cover-sheets for documents (see Step 6 for details). Once you click "Done," you will see a summary of your application for your review. You may also print a copy for your records. When you click "Finish" at the bottom of the page, you will then be directed back to USAJOBS where you can confirm that your application has been submitted and track your application status.

Step 6 - Submit Documents
You can submit any applicable required or optional documents (see below) by document upload, fax, or e-mail. Whichever method you choose, please include the job announcement number with your documents. To protect your privacy, we encourage you to remove your SSN from any documents that you submit.

Document Upload: You may upload documents in one of two ways:
1.    Once you finish answering the questions in the job announcement, you will be prompted to upload your document(s) to your application.  You will be given the choice to either upload the document as part of the application process or you can select a document that you've already loaded on USAJOBS.  Or

 

2.    You can upload a document to an existing application by logging into your USAJOBS account profile.  Click on "My Applications" and search for the vacancy.  Once you've located the vacancy, click on the vacancy and select "Apply Online."  Move through your existing application to the Documents page and select Upload in order to add a document to your application.  Be certain to review your complete application for confirmation that the document uploaded.  
In the Application Review section, you may verify acceptance of your documents in Career Connector if you see them listed on the "Vacancy Documents" screen. Then, click on "Finished" to be returned to USAJOBS.

Fax: Print a fax cover-sheet in Career Connector by following the "Faxing Supporting Documentation" instructions.  The fax number will be provided on the cover-sheet.

 

If you are having difficulty within the Career Connector system and need technical assistance please email the help desk at careerconnectorhelp@treasury.gov. The help desk is available to assist you during the hours of 8:00 am- 4:30 pm EST. 



REQUIRED DOCUMENTS:

  • Resume showing relevant experience.
  • Most recent copy of your SF-50 (Notification of Personnel Action); your document must reflect grade, step, tenure code “1”, and type of position occupied.
  • Most recent performance appraisal
  • Veterans' documentation, if applying under a veterans' hiring authority such as VEOA (e,g, DD214, SF-15, and Veteran's Administration Letter) For a detailed list of documents, click here
  • Supporting documentation if seeking eligibility based any other special hiring authority (e.g., disabled veteran, Schedule A) For a detailed list of documents, click here.
  • Peace Corp Letter granting eligibility to apply for federal competitive status positions

AGENCY CONTACT INFO:

DeShanta N. Hinton
Phone: 202-712-1966
Fax: 202-630-0056
Email: dhinton@usaid.gov
Agency Information:
United States Agency for International Development
1300 Pennsylvania Ave NW
Washington , DC
20523-0016
US
Fax: 202-630-0056

WHAT TO EXPECT NEXT:

Applicants are evaluated using an automated applicant assessment system.  After determining basic eligibility and qualifications, the supplemental questionnaire will be used to identify the best qualified applicants to be referred to the hiring manager for consideration and possible interviews.  We will notify you of the outcome after each of these steps.  After making a tentative job offer, we will conduct a suitability/security background investigation.  A final job offer is contingent upon a favorable suitability determination and a favorable SECRET level security clearance investigation and determination.

 


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Job Announcement Number:

13-0036-DH

Control Number:

331416200