This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Executive Assistant

Department:Department Of The Interior

Agency:Office of the Secretary of the Interior

Job Announcement Number:CW-13-PQ788569 (DEU)

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$62,467.00 to $97,333.00 / Per Year

OPEN PERIOD:

Thursday, November 15, 2012 to Thursday, November 29, 2012

SERIES & GRADE:

GS-0301-11/12

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

12

DUTY LOCATIONS:

1 vacancy in the following location:
Washington DC, DC United StatesView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

 

This position serves as the Executive Assistant for the Department of the Interior's Assistant Secretary - Indian Affairs, one of the most senior positions in the Department.  This is an exceptionally demanding position for only the most driven applicants.  If selected, you will lead a team of support staff and serve as the primary assistant to the Assistant Secretary for all administrative matters.  The best qualified candidates for this position must thrive in an extremely fast past environment with tight deadlines, conflicting priorities, heavy call volume, and extensive coordination with other offices within Indian Affairs as well as tribal governments.  Successful candidates will demonstrate an ability to juggle numerous high priority assignments, manage a heavy workload, coordinate extensive travel, and communicate effectively with representatives from the most senior levels of government, including the White House, Congress, and Tribal leadership.  If you have a solid background supporting senior executives and enjoy a challenging work environment, please read further.

 

FEDERAL EMPLOYEES & NON-COMPETITIVE APPLICANTS 

This position is being advertised concurrently with (CW-13-PQ788570) using Merit Promotion procedures.  If you are eligible to apply under the merit promotion process, we encourage you to review the merit promotion advertisement.

KEY REQUIREMENTS

  • U.S. Citizenship required
  • This position is subject to a pre-employment background investigation
  • Relocation expenses are not authorized
  • Travel may be required

DUTIES:

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The major duties of the position include, but are not limited to the following:

  • Confers daily with the supervisor in planning the work of the office, reminding the supervisor of scheduled appointments, commitments, and matters which need personal attention.  Using information gained from review and analysis or weekly reports, problem reports, correspondence, or meetings, incumbent prioritizes issues coming before the supervisor, prioritizes phone calls, and visitors to the Office, organizes meetings, and otherwise manages the flow of information and visitors to the supervisor.
  • Establishes and revises office procedures to be followed by staff members and informs them clearly and in a timely fashion of changes to established procedures.  Provides for shifting assignments of support staff to meet peak workloads or emergency situations throughout the office.
  • Gathers information related to a wide variety of program issues, and assembles and analyzes this data as it relates to the needs of the supervisor, including preparing briefing books for speeches and meetings.  Coordinates projects done by others and gathers or creates briefing materials for the supervisor from materials provided by others.
  • Serves as recognized authority regarding regulations and policies related to travel expenditures of political staff, and reviews all vouchers, authorizations and other associated forms before they are signed by the supervisor.  Makes all necessary travel arrangements for the supervisor. Plans agendas, arranges for conference facilities, supplies, or equipment needed for meetings.
  • Composes correspondence for signature of the supervisor, and reviews correspondence written by others for supervisor's signature or review to assure that it is consistent with DOI policy and program positions.


QUALIFICATIONS REQUIRED:

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GS-11:   One year of experience as an office manager, including: (1) Establishing standard office procedures/guidelines and overseeing lower graded staff to ensure consistent office support procedures; (2)  independently performing the full range of secretarial functions on a regular, recurring basis (on average, once per month), including arranging travel, procuring supplies, managing a supervisor's calendar, and screening calls; and (3) gathering factual data concerning organizational programs and preparing informational briefings, reports, and graphics on behalf of the supervisor.

 

GS-12:  One year of experience as an office manager, including (1)  Establishing standard office procedures/guidelines and overseeing lower graded staff to ensure consistent office support procedures; (2)independently performing the full range of secretarial functions on a regular, recurring basis (on average, once per month), including arranging travel, procuring supplies, managing a supervisor’s calendar, and screening calls; (3) gathering factual data concerning organizational programs and preparing briefings, reports, and graphics on behalf of the supervisor; (4) using quantitative measures to evaluate the efficiency and effectiveness of an organization’s administrative support functions, and (5) implementing new administrative support procedures across multiple subordinate program offices.

 

All qualification requirements must be met by the closing date of this announcement TAG:Closing Date.   Merit Promotion candidates must also meet Time-in-Grade requirements by the announcement closing date.


Education

 

In lieu of the experience above, candidates at the GS-11 grade level may qualify based on the following education:

 

  • Ph.D. or equivalent doctoral degree or
  • 3 full years of progressively higher level graduate education leading to such a degree

 

You may not use education to qualify for the GS-12 grade level.


Selective Service:  If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.


 

HOW YOU WILL BE EVALUATED:

Applications will be reviewed after the closing date of Monday, November 04, 2013.  Qualified applicants will be rated based on their possession of the knowledge and experience requirements identified under the "Qualifications" section.  Candidates rated as best qualified will be referred to the hiring manager for further consideration.

 

Category Rating will be used in the ranking and selection process for this position.  The categories are Best Qualified, Highly Qualified, Well Qualified, and Qualified.  Veterans’ preference rules for category rating will be applied.  Qualified candidates will be rated based on their possession of the following knowledge, skills, and abilities:

 

Interpersonal communication

Skill preparing briefings, presentations, and high level correspondence

Skill arranging large conferences/meetings

Skill arranging travel to geographically disbursed areas. 

 

Veterans’ Preference

If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your résumé.  Your veterans' preference entitlement will be verified by the employing agency.

·         For 5-point veterans’ preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., copy of military orders, campaign documents as: or expeditionary award citation, etc.) that proves your military service was performed under honorable conditions.

·         For 10-point veterans’ preference, you must submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference and the documentation required by that form.


BENEFITS:

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If selected for this position, you will be eligible for the full range of federal employment benefits listed here:  http://www.usajobs.gov/EI/benefits.asp#icc

 

In addition to the standard benefits package, we offer:

  • Additional fitness subsidy to reimburse 50% of membership fees up to $275 per year 
  • Transportation subsidy program which reimburses up to $125 per month for mass transportation expenses

 

This position is not eligible for telework.



OTHER INFORMATION:

CAREER TRANSITION ASSISTANCE PROGRAM (CTAP) and INTERAGENCY CAREER TRANSITION ASSISTANCE PROGRAM (ICTAP)

 

CTAP:  Current Department of the Interior employees who have not yet been separated but are identified as surplus or displaced due to reduction-in-force, transfer of function, or directed reassignment to a new commuting area, may be eligible for priority selection for this vacancy under CTAP.

 

ICTAP:  Competitive service employees from a Federal agency (either within or outside of Interior) who have already been involuntarily separated due to one of the reasons identified here may be eligible for priority consideration under ICTAP. 

In order to receive priority consideration, you must submit proof of eligibility (Certificate of expected separation, proposed removal for failure to relocate, RIF Notice, SF-50 documenting your RIF or removal for failure to relocate, notice of disability annuity determination, etc.) with your application package.  In addition, you must be rated at 85 or above or placed into at least the "well qualified" category under category rating procedures.  For complete information about CTAP and ICTAP, click here.



HOW TO APPLY:

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  1. Click "Apply Online" to the right.
  2. Log-in to USAJOBS and follow the instructions to submit your resume.  Note:  If you have not already created a USAJOBS account, you will need to create one.  This will also involve creating a resume in the USAJOBS system.
  3. After submitting your resume, enter your Application Manager username and password when prompted.  If you do not have an Application Manager username, you will need to create one.
  4. Complete the questionnaire in Application Manager.  To preview the questions, click here:  View Assessment Questions
  5. Upload all other documents listed in the "Required Documents" section below.  If you do not have certain documents electronically, you may fax them using the instructions below.
  6. Submit your application.  You will receive confirmation if your application has been properly submitted.

 

FAXING INSTRUCTIONS & VERIFICATION OF RECEIPT

  1. Complete the fax coversheet provided here: http://staffing.opm.gov/pdf/usascover.pdf  The vacancy identification number for this position is:  788569
  2. Fax your documents to 478-757-3144.  Please note, if you do not use the coversheet provided above,  your documents will not be properly processed.
  3. After two business days, verify receipt of your faxed documents by logging into your Application Manager account at https://applicationmanager.gov/


REQUIRED DOCUMENTS:

The following documents are required for this position:

  1. Resume showing relevant experience
  2. On-line Assessment Questionnaire
  3. Transcripts (if using education to qualify)
  4. Veterans Preference Documentation (if claiming preference)

AGENCY CONTACT INFO:

Human Resources
Phone: (703)390-6420
Email: BIA_HR_RESTON@BIA.GOV
Agency Information:
AS IA Human Resources
DO NOT SEND MAIL
PLEASE APPLY ONLINE
Reston, VA
20191

WHAT TO EXPECT NEXT:

If you have properly submitted your online questionnaire, you will receive a confirmation message.  You may want to check the spam folder for your email provider to ensure you receive our messages.

 

A review of your application package will be made after the vacancy announcement closes.  You will be notified by letter or email of your status.  Please allow approximately 2 to 4 weeks for us to complete our review and notify you.


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Job Announcement Number:

CW-13-PQ788569 (DEU)

Control Number:

331414100