This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Medical Records Technican/Coder

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:VS-13-787149-SG

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$36,799.00 to $58,872.00 / Per Year


Thursday, November 15, 2012 to Friday, December 07, 2012




Full Time - Permanent




3 vacancies in the following location:
Vancouver, WA United StatesView Map


US Citizens and Status Candidates


Vacancy Identification Number (VIN): 787149 

To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans.  


How would you like to become a part of a team providing compassionate care to Veterans?    


As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. For more information on the Department of Veterans Affairs, go to .




Special Employment Consideration:  VA encourages persons with disabilities to apply.


  • U. S. Citizenship
  • Must pass pre-employment examination
  • English Language Proficiency required
  • Background and-or Security Investigation required


Back to top

Major Duties: This position functions as a Medical Records Technician (Coder) located within the Health Information Management Section (HIMS) of the Health Administration Service at the Portland Veterans Affair (VA) Medical Center. The selectee is responsible for performing a quality review of patient care documents and assigning codes specific for the type of care provided.

Assigns codes to documented inpatient and outpatient care encounters. Assign codes to documented outpatient encounter from the current version of several coding systems to include; the International Classification of Diseases Ninth Version Clinical Modification (ICD-9-CM), Diagnostic and statistical Manual of Mental Disorders Fourth Version (DSM-IV), Current Procedural Terminology (CPT-4), and Healthcare Common Procedure Coding Systems (HCPCS). Identifies the primary and secondary diagnoses and primary and secondary procedure codes (when applicable) for every outpatient encounter. Thoroughly reviews the patient's record to ensure that all conditions of care, operations and procedures are properly documented by the clinician and sequenced in order of importance. Monitors ever-changing regulatory and policy requirements affecting coded information. Performs a comprehensive review of the patient record to abstract medical, procedural, ancillary, demographic, social, and administrative data to ensure complete data capture. Assists facility staff with documentation requirements. Provides technical support in the areas of regulations and policy, coding requirements, reimbursement, workload, accepted nomenclature, and proper sequencing. Ensure provider documentation is complete and supports the diagnoses and procedures coded. Reports incorrect documentation or codes in the electronic patient record. Utilizes the facility computer system and software applications to correctly code, abstract, record, and transmit data. Independently researches references to resolve any questionable code errors, and contacts supervisor as appropriate. Works within a team environment; supports peers in meeting goals and deadlines; flexible and handles multiple tasks; works under pressure; and copes with frequently changing projects and deadlines.


Work Schedule: F/T 7:30 - 4:30, M-F


Back to top


U.S. citizenship.


GRADE DETERMINATIONS: Your salary and grade will be determined by the Professional Standards Board (PSB). The PSB is a peer review process. The PSB will review your individual qualifications, education, professional training/internship(s) and professional experience to determine the most appropriate salary and grade based on your individual accomplishments. .


IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. References : VA Handbook 5005/15, Part II, Appendix G35, Medical Record Technician QUALIFICATION STANDARD, dated March 17, 2006, and OPM Group Coverage Qualification Standard for Professional and Scientific Positions at ( or you may use the following generic citation) VA Handbook 5005 available in the local Human Resources Office and OPM Group Coverage Qualification Standard for Professional and Scientific Positions at

EDUCATION:Successful completion of an associate’s degree with a major field of study in medical record technology/health information technology which was accredited by the American Health Information Management Association (AHIMA) at the time the program was completed.



Education/Experience Combination: The equivalent combination of qualifying experience and education. The following educational/training substitutions are appropriate in this provision for combining education and experience: Successful completion of an associate’s degree in a field of study other than medical records/health information will substitute for 18 months of the required experience; Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training, obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision, may be substituted on a month-for-month basis for up to 1 year of experience; Successful completion of a post-high school course of study in medical record technology, which includes courses in anatomy, physiology, and medical record techniques and procedures, may substitute on a month-for-month basis for up to 1 year of experience; Successful completion of post-high school courses for medical administrative personnel, obtained in a closely supervised training program given by the Armed Forces, may be substituted for experience on a month-for-month basis for up to 6 months provided the training program included courses in anatomy, physiology, and medical record techniques and procedures.

Must be proficient in spoken and written English.


APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.  Applicants must, therefore, only report attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website:  All education claimed by applicants will be verified by the appointing agency accordingly. *** If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. ***

Must have two years of experience that demonstrates the applicant’s ability to perform the work, or provides familiarity with the work. Six months of the required 2 years of experience must have provided the knowledge, skills, abilities and other characteristics (KSAs) needed to perform MRT work.

Certification by AHIMA as a Certified Coding Associate (CCA), Certified Coding Specialist (CCS), Certified Coding Specialist-Physician-based (CCS-P) or Registered Health Information Technician (RHIT). Certification by the American Academy of Professional Coders (AAPC) as a Certified Professional Coder Apprentice (CPC-A), Certified Professional Coder-Hospital Apprentice (CPC-H-A), Cerrified Professional Coder (CPC) or Certified Professional Coder-Hospital (CPC-H) is highly desired.



Your application, résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.   You may also be evaluated based upon the question responses you provide during a structured interview. In responding to structured interview questions you should be sure to cite specific examples of experience, explain exactly what you did, and the outcome.

Veterans' Preference:

When applying for Federal Jobs, eligible Veterans should claim preference on their application or résumé. Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must complete an SF 15, Application for 10-Point Veteran Preference. Veterans who are still in the service may be granted tentative preference on the basis of information contained in their applications, but they must produce a DD Form 214 or other proof prior to appointment to document entitlement to preference.  For more information on Veterans' Preference, please visit



Back to top

Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, thrift savings plan, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life.  For more information please visit us at .


This position will be filled on a full-time permanent basis.  Upon completing any required probationary period, the position will be permanent.

This position is in the Excepted Service and does not confer competitive status. 

Special Employment Consideration:  VA encourages persons with disabilities to apply.

Receiving Service Credit for Earning Annual (Vacation) Leave:  Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.   VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service.  This credited service can be used in determining the rate at which they earn annual leave.

- Although the duty station is shown in this announcement, it may be necessary to utilize the selected person's services at a different location within the Portland VA Medical Center commuting area if conditions require it in the future

- Applicants without prior federal service will be appointed at step one of the grade

-Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.  Selection at a lower grade level does not guarantee promotion to the full performance level

- The applicant selected for this position may be eligible for the education loan reimbursement award under the provision of the Education Debt Reduction Program (EDRP) and may apply for eligibility.  The final decision is contingent on the availability of EDRP funds since the overall program funding process is centralized.  Dave Moore is the EDRP Coordinator for the PVAMC and may be contacted in Human Resources Service (P4HRMS) or by phone (503) 220-8262 at extension 58487

- Under Executive Order 11935, only United States citizens and nationals (residents of American Samoa and Swains Island) may compete for civil service jobs.   Agencies are permitted to hire noncitizens only in very limited circumstances where there are no qualified citizens available for the position.

- If you are a male born after December 31, 1959, and are at least 18 years of age, civil service employment law
(5 U.S.C. 3328) requires that you must register with the
Selective Service System, unless you meet certain exemptions.

- A security clearance and a favorable suitability determination are required.   Misconduct in prior employment, criminal, dishonest or disgraceful conduct, habitual use of intoxicating beverages, abuse of narcotics, drugs or other controlled substances, or reasonable doubt of loyalty to the United States are examples of reasons an offer of employment may be denied.

- Public transit subsidy benefits are available.   Carpooling assistance is provided.   However, single occupancy parking is limited on main Portland campus.

- Relocation expenses are not authorized for this position. 

- A drug test may be required for an applicant who is tentatively selected.

- A pre-employment physical examination will be required for an applicant who is tentatively selected.

- Applicants appointed to direct patient care positions must be proficient in spoken and written English as required by 38 USC 7402(d) and 7407(d).

- This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis

- The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization, or other non-merit factor.

- It is the policy of the Department of Veterans Affairs that all Federal wage and salary payments are paid to employees by Direct Deposit/Electronic Funds Transfer (DD/EFT).



Back to top

To begin the process, click the Apply Online button at the right side of this screen to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.



You may upload the completed form to your USAJOBS or Application Manager account if you apply online. Then you can use the uploaded form again and again when applying for future vacancies. Please see this guide ( ) for more information on uploading and re-using the form in your applications. Other required forms and documents can also be saved in your account and used the same way. Applicants are urged to apply online; this process is much easier and faster.


Note: To return to a previously Saved or Incomplete application, just reapply through your account in USAJOBS. Check your account ( ) to see the status of your application after applying, including any messages that may have been sent to you. The complete Application Package must be submitted by 11:59 PM (EST) on Friday, December 07, 2012.


If you cannot apply online: Click the following link to view and print the occupational questionnaire: View Occupational Questionnaire. Print this 1203FX form to provide your response to the occupational questionnaire: . Please use one 1203FX for answering your questions.

If questions restart, simply continue numbering down the form. Fax the completed 1203FX form along with all supporting documents to (478)757-3144. Your 1203FX form must be placed on top of all materials being faxed and will serve as a cover page for your fax transmission. Keep a copy of your fax receipt in case verification is needed.


Please allow up to 48 hours for your faxed materials to upload to To fax supporting documents you are unable to upload: Complete this cover page using the following 787149. You must use this fax cover sheet in order for your documents to be matched with your online application. Fax your documents to (478)757-3144. The complete Application Package must be submitted by 11:59 PM (EST) on Friday, December 07, 2012.


You must provide a complete Application Package which includes:

  1. CV or Resume.
  2. VA Form 10-2850c - Application for Associated Health Occupations (Available at (required).
  3. OF 306 - Declaration for Federal Employment (Available at ). This is a required form and must be submitted with your application.
  4. If prior military service, include all copies of your DD Forms 214 or proof of service (required).   Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must also complete and submit an SF 15, Application for 10-Point Veteran Preference (available at ).  
  5. If currently employed in the VA system, include latest SF-50 - Notification of Personnel Action. (required).


After we receive your complete application package (including any required documents), your qualifications will be reviewed to decide if you meet the basic requirements. You will be notified when this decision is made. Please visit "My Application Package" in your account at My USAJOBS to monitor the status of your application. Messages here will acknowledge when your application is received, when the review is complete, and the result of that review. Should you be selected for an interview or secondary evaluation, the hiring organization will contact you within 30 days of announcement close.


The following documents are required:

  1. Résumé
  2. Signed 10-2850c, "Application for Associated Health Occupations ( Responses to the questionnaire.
  3. Copy of your transcript if you are using education to qualify.
  4. Signed OF-306 "Declaration for Federal Employment" (
  5. If submitting an SF-50, please submit post recent non-award SF-50 (Displays grade, tenure and title. Federal employees may be able to access their SF-50 through the eOPF
  6. Any other documents required by the checklist.



HR Help Desk
Phone: (503)273-5236
Fax: (478)757-3144
Agency Information:
Business Office
1601 E Fourth Plain BLVD
Vancouver, WA
98661-3753 Fax: (478)757-3144


After we receive your complete application package (including any required documents), your qualifications will be reviewed to decide if you meet the basic requirements.  You will be notified when this decision is made.

Back to top
Print Preview

Job Announcement Number:


Control Number: