This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Passport Specialist

Department:Department Of State

Agency:Department of State - Agency Wide

Job Announcement Number:PH-12-SC-786850

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$51,576.00 to $81,119.00 / Per Year


Friday, November 16, 2012 to Friday, November 30, 2012




Full Time - Permanent




1 vacancy in the following location:
Detroit, MI United StatesView Map


United States Citizens


U.S. Department of State - Careers Representing America

This position is located in the Public Issuance Division of the Passport Agency located in Detroit. The Passport Specialist serves in the Adjudication Section on a rotational basis in both the Regular Adjudication and Public Applications Units, with responsibility for adjudicating applications.

One or more positions may be filled using this vacancy announcement


  • U.S. Citizenship or National
  • Résumé and supporting documents (See How to Apply)
  • Some travel required for training purposes


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Responsibilities of the GS-09 Passport Specialist include, but are not limited to-

  • Receiving and examining Passport applications including applications for amendments, endorsements, or replacements.
  • Reviewing Passport applications for completeness, signature, affirmation of the truthfulness of the statements contained in the application, verification of the Identity of the applicant and presence of required photographs and fees.
  • Examining evidence of citizenship submitted with the application to determine its authenticity and adequacy in relation to the requirements of law and the facts set forth in the applications.


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In order to qualify for the GS-09 Passport Specialist, you must meet one of the following-

A. Possess at least one year of specialized experience equivalent to the GS-07 grade level in the Federal Service which required knowledge of passport laws, regulations, procedures and policies. Examples of the experience include: receiving and examining passport applications for completeness; examining applications and supporting documents for acceptability as proof of citizenship and identity; or applying citizenship and passport laws, regulations or court decisions to determine passport eligibility.
B. Possess a master's or equivalent graduate degree in law or other administrative or management fields related to the position to be filled.
C. Possess a combination of graduate level education as described under letter B above and specialized experience as described under letter A above, which when combined equal 100% of the requirement.

ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts or other documentation to support your educational claims.  Unless otherwise stated: (1)unofficial transcripts are acceptable, or (2)you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours that your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) was taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

FOREIGN EDUACATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

Only experience obtained by the closing date of this announcement, Friday, November 30, 2012 will be considered.


Once the application process is complete, a review of resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job.   If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position.  Please follow all instructions carefully. Errors or omissions may affect your eligibility.   Qualified candidates will be assigned to a quality category.   The category assignment is a measure of the degree in which your background matches the competencies required for this position.  Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics): 

  • Ability to communicate in writing
  • Ability to meet and deal with a wide range of individuals
  • Ability to interpret and apply regulatory material
  • Ability to analyze and evaluate data or information

  • Ability to make decisions and establish priorities


The Category Rating Process does not add veterans' preference points or apply the "rule of three," but protects the rights of veterans by placing them ahead of non-preference eligible within each category.  Preference eligible who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher).



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The Federal Government offers a comprehensive benefits package.   Explore the major benefits offered to most Federal employees at


If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.   For more information on veterans' preference see

Males born after 12-31-59 must be registered or exempt from Selective Service (see ).


Interagency Career Transition Assistance Program (ICTAP):   For information on how to apply as an ICTAP eligible see   To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at  85 or above on the rating criteria for this position.  



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Your resume MUST contain all information required for Federal employment. Your resume MUST include full employment information such as periods of employment, month and year position(s) started and ended, title of position(s), employer's name and address, hours worked, description of duties, etc.



To apply for this position, you must provide a complete Application Package which includes:


1. Your Résumé

2. A complete Assessment Questionnaire

3. Other supporting documents:

         - Veterans Preference Documentation, if applicable 

         - College transcript(s), if qualifying based on education


The complete Application Package must be submitted by 11:59 PM (EST) on Friday, November 30, 2012


To begin the process, click the Apply Online button at the bottom of this screen to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire. Please ensure you click the Submit My Answers button at the end of the process.


Note: To return to a previously Saved or Incomplete application you may use the following link:


To fax supporting documents you are unable to upload, complete this cover page using the following Vacancy ID 786850.    Fax your documents to 1-478-757-3144.


Note: Please retain a fax confirmation sheet to verify application has been sent.


If you cannot apply online:

  1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire, and
  2. Print this 1203FX form to provide your response to the assessment questionnaire and
  3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.


The following documents are required and must be received by the closing date of this announcement, Friday, November 30, 2012:


1. Your Résumé

2. A complete Assessment Questionnaire

3. Other supporting documents :

           - Veterans Preference Documentation, if applicable

    - College transcript(s), if qualifying based on education


Philadelphia Services Branch
Phone: (215)861-3074
Agency Information:
Philadelphia Services Branch
US Office of Personnel Management
600 Arch Street
Philadelphia, PA


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. Based upon your score, you may be referred to the hiring official. If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview.

You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).

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