This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Assistant, AD-0303-00

Department:Department Of The Interior

Agency:National Indian Gaming Commission

Job Announcement Number:NIGC-13-NB-MM788099 (EX)

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$31,315.00 to $45,376.00 / Per Year

OPEN PERIOD:

Thursday, November 15, 2012 to Friday, November 08, 2013

SERIES & GRADE:

AD-0303-05

POSITION INFORMATION:

Full Time - Excepted Service Permanent

PROMOTION POTENTIAL:

06

DUTY LOCATIONS:

Few vacancies in the following location:
Oklahoma City, OK View Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

 

The National Indian Gaming Commission in an independent Federal regulatory agency whose primary mission is to regulate gaming activities on Indian lands for the purpose of shielding Indian tribes from organized crime and other corrupting influences; to ensure that Indian tribes are the primary beneficiaries of gaming revenue; and to assure that gaming is conducted fairly and honestly by both operators and players.

 

The National Indian Gaming Commission’s (“NIGC”/”Commission”) Administrative Assistant shall perform duties as assigned and delegated from the Region Director of each Region Office.  The Administrative Assistant shall have responsibility for the Region Office’s operational matters and serves as the liaison for the NIGC with the external trainings offered.  The Administrative Assistant performs the clerical tasks necessary for the efficient operation of a Region Office and performs the duties of providing analytical support to evaluate tribal background investigation reports, results of investigations and eligibility requirements for the issuance of tribal gaming licenses for Key Employees & Primary Management Officials.

This position is located in Oklahoma City, OK.

Occasional travel (<10%) that may involve long cross-country flights, many hours of driving in sometimes adverse weather conditions to remote parts of the US.

The salary range for this position is equivalent to the GS-5.

 

These positions are in the Excepted Service. Competitive Service Status is not acquired under this appointment. Merit promotion procedures do not apply.

KEY REQUIREMENTS

  • Applicants must be U.S. Citizens.
  • This position is subject to a pre-employment background investigation.
  • Relocation expenses are not authorized.
  • Occasional travel (<10%) is required.
  • You will be required to have federal payments made by Direct Deposit.
  • A 2 year trial period is required for this position.

DUTIES:

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The major duties of this position include, but are not limited to the following:

  • -Maintains and updates office files and records, including confidential and sensitive information pertaining to investigative, competitive, proprietary and privacy protected matters.
  • -Ensures the Region Office is in compliance with the agency’s records and retention policy.
  • -Greets visitors and receives incoming telephone calls, determines the nature of the visit or call and refers the visitor or caller to the appropriate party.
  • -Maintains and updates investigative records and reports related to the issuance of tribal suitability determinations for key employees and primary management officials employed by Indian gaming operations.
  • -Enters tribal background investigation information, fingerprint information and other information regarding licensing or termination and revocation into the TIMS database.
  • -Verifies and approves tribal requests for access to the Tribal Access Portal after consultation with the Region Director or Compliance Officer.


QUALIFICATIONS REQUIRED:

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To qualify for the GS-05, you must possess the education required for this position or 1 full year or more of the specialized experience listed below:

Education: Completion of one-year post-secondary education in Business, Administration or similar education is required. 

OR

Specialized experience: At least one full year of administrative or office experience working with tribal governments, tribal gaming commission/agencies or other tribal entities engaged in the regulation or enforcement of gaming laws, data entry, background investigations or office administration.


Education: If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide transcripts as proof of meeting the requirements. Failure to provide the documents will result in you receiving an ineligible rating.

Foreign Education: Education completed in colleges or universities outside the United States may be used to meet the specific educational requirements as stated above. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: https://www.opm.gov/qualifications/policy/ApplicationOfStds-04.asp.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law. http://www.sss.gov.

 

CONDITIONS OF EMPLOYMENT

A preliminary background check must be completed before a new employee can begin work with the National Indian Gaming Commission.  The preliminary background check consists of a search of Office of Personnel Management and Department of Defense background investigation files and an FBI National Criminal History Fingerprint Check; it may take up to 3 weeks to complete.  If selected for this position, you will be extended a tentative offer of employment pending a satisfactory background check.  Current Federal employees or other individuals with an existing completed background investigation may not be required to undergo another background check; these will be handled on a case-by-case basis in coordination with the Bureau Security Office.

HOW YOU WILL BE EVALUATED:

Your resume and responses to the self-assessment questions are an integral part of the process for determining your qualifications for this position.  Therefore, it is important that your resume supports your responses to the assessment questions.

There are several parts of the application process that affect the overall evaluation of your application:

1. Your resume which is part of your USAJOBS profile
2. Your responses to the online questionnaire
3. Your required and supporting documents, as outlined in the announcement

Category Rating will be used in the ranking and selection process for this position.  The categories are Best Qualified, Well Qualified, and Qualified. 

 

Once the application process is complete, we will review your application to ensure you meet the job requirements.  To determine if you are qualified for this job, a review of your resume, supporting documentation, and responses to the (View Occupational Questionnaire) will be made. The numeric rating you receive is based on your responses to the questionnaire.  The score is a measure of the degree to which your background matches the knowledge, skills and abilities required for this position.  Our review of your resume and/or supporting documentation must support your responses to the Online Questionnaire to accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.
As part of the application process, you are required to respond to a series of questions designed to assess your possession of the following knowledge, skills, and abilities:
-Knowledge of office procedures

-Knowledge of record keeping procedures

-Ability to communicate orally and in writing in order to receive and act on assignments

-Knowledge of basic office computer programs


BENEFITS:

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To explore the major benefits offered to most Federal employees, visit the Office of Personnel Management's website at http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc .



OTHER INFORMATION:

Important Note: All National Indian Gaming Commission (NIGC) employees are subject to the conflict of interest restrictions imposed upon all employees of the Executive Branch of the Federal Government and may be required to file a Public Financial Disclosure Report (OGE-Form 278) or a Confidential Financial Disclosure Report (OGE Form 450) to determine if a conflict or an appearance of a conflict exists between your financial interest and your prospective position with the agency. This information will be required annually.

 

Employees must be totally objective and impartial in the performance of their work. All potential issues (e.g.: work related interactions with friends, family members or previous employers) must be disclosed at the time of application or during the interview process.

This position is in the excepted service and not subject to competitive service procedures.

When promotion potential is shown, the agency is not making a commitment and is not obligated to provide future promotions to you if you are selected. Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval.

Effective January 1, 2010, OPM must authorize any employment offers we make to current or former (within the last 5 years) political Schedule A, Schedule C, or Non-career SES (political) employees in the executive branch. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you must disclose that to the Human Resources Office.

Recruitment methods and selection procedures will be based solely on merit after fair and open competition, and will be made without regard to political, religious, or labor organization affiliation or non-affiliation, marital status, race, color, sex, national origin, non-disqualifying disability, sexual orientation, or age.



HOW TO APPLY:

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To Apply Online
• Click the Apply Online button and follow the prompts to register.
• Answer the Questionnaire in its entirety and click on SUBMIT my answers.
• UPLOAD all required documents and other supporting documents.
• To return to your saved application, log in to your USAJOBS account at
www.usajobs.gov  .
• Click on Application Status.
• Click on the position title and select Apply Online to continue.

We strongly encourage you to apply online. However, if you cannot apply online, you may FAX your assessment questionnaire, resume and supporting documents to (478) 757-3144 by following the steps below.
 
To Apply by Fax:
• Print a copy of the OPM Form 1203-FX found here.
http://www.opm.gov/Forms/pdf_fill/OPM1203fx.pdf
• Answer the assessment questionnaire (View Occupational Questionnaire)
• When faxing a completed OPM Form 1203-FX this will serve as your fax cover and must be placed on TOP of your supporting documents. No other fax page is required. Simply make sure all six pages of the completed OPM Form 1203-FX are on top of all other documents being faxed.

 

Combination Online/Fax:
• Click the Apply Online button and follow the prompts to register
• ANSWER the Questionnaire and click on SUBMIT my answers
• Print the official FAX coversheet found here
http://staffing.opm.gov/pdf/usascover.pdf 
• Clearly include the Vacancy Identification Number MM(788099), SSN, and full name to ensure that your documents are associated with the rest of your application
FAX the official fax coversheet and supporting documents to (478) 757-3144

All electronic submissions and/or faxes must be completed by (Wednesday, November 21, 2012)

For additional information about the National Indian Gaming Commission, please visit: www.nigc.gov .



REQUIRED DOCUMENTS:

Your resume must contain information sufficient to make a valid determination that you fully meet the specialized experience requirements as stated in this vacancy announcement and OPM qualification standards for each grade level(s) for which you are applying.  It is strongly recommended that you use the USAJobs Resume Builder as it was designed to ensure that your resume includes the standard information needed.  The Resume Builder is available at https://my.usajobs.gov/ResourceCenter/Index/Interactive/ResumeAndApplicationTips#icc .Your application package must include:
• Resume showing relevant experience as written in your own words
• Completed online Assessment Questionnaire or faxed OPM Form 1203FX
• College transcript is required for verification of qualifying education. Unofficial transcripts are acceptable; however, an official transcript may be requested at a later time.
• Certificates, license, etc. (if applicable)

NOTE: If you submit an incomplete application, you will be given credit only for the information you provide. You are responsible for submitting all required documentation in support of your application in order to receive full credit for your experience, education, training, and/or veterans preference.

 

AGENCY CONTACT INFO:

HR Assistant
Phone: (703)787-1446
Email: HUMAN.RESOURCES@BSEE.GOV
Agency Information:
Bureau of Safety and Environmental Enforcement
DO NOT SEND MAIL
PLEASE APPLY ONLINE
Herndon, VA
20170

WHAT TO EXPECT NEXT:

If you are rated as one of the best qualified candidates, you will be referred to the hiring manager for further consideration and possible interview. After a selection is made all applicants for this position will be notified of their status either by letter or e-mail.

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Job Announcement Number:

NIGC-13-NB-MM788099 (EX)

Control Number:

331328000