This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Office Automation Clerk, GS-0326-4

Department:Department Of The Interior

Agency:Office of the Secretary of the Interior

Job Announcement Number:OST-NB-12-MM766323 (DEU)

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$27,990.00 to $36,384.00 / Per Year

OPEN PERIOD:

Thursday, November 15, 2012 to Thursday, November 29, 2012

SERIES & GRADE:

GS-0326-04

POSITION INFORMATION:

Full Time - Temporary NTE 1 Year

PROMOTION POTENTIAL:

4

DUTY LOCATIONS:

Few vacancies in the following location:
Lenexa, KS United StatesView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

The Department of the Interior is devoted to protecting and preserving the natural resources of this great nation, including National Parks, Landmarks, and the well-being of communities, including those of Native American, Alaska Natives, Native Hawaiians, and affiliated Islanders.

This position is located in the U.S. Department of the Interior; Office of the Special Trustee for American Indians; Office of the Chief Information Officer, Office of Trust Records in Lenexa, KS.

This is a temporary appointment for which all qualified applicants with or without Federal status may apply and be considered.  Appointments to this position, however, will not convey permanent status in the Federal service and will be for a period not to exceed 1 year with possible extensions up to a total of 1 year without further competition. 

Indian Preference Policy:  Preference in filling this vacancy is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC, Section 472).  Verification Form BIA-4432 must be submitted with the application prior to the closing date of the announcement, if claiming Indian Preference.  Applicants selected under Indian preference from this vacancy will be appointed under the Excepted Service, Schedule A 213.3112(a)(7) appointing authority.  Consideration will be given to Non-Indian applications in the absence of qualified Indian Preference eligibles.

 

NOTE:  This HR Office uses an automated recruitment system.  We query a question labeled “Background Information” in the Occupational Questionnaire to identify applicants claiming Indian Preference.  You must answer this question.  If you are claiming Indian Preference, you must also submit your valid BIA-4432 form to verify your claim.

 

 

KEY REQUIREMENTS

  • You must be a U.S. Citizen.
  • You will be subject to a background/suitability investigation/determination
  • You must submit ALL required documents and a completed questionnaire.
  • Relocation expenses WILL NOT be authorized.
  • Travel of 1-5 nights per month may be required.
  • You will be required to have federal payments made by Direct Deposit.

DUTIES:

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The major duties of this position include, but are not limited to the following:
·         Compare physical contents of boxes with the Box Index Search System (BISS) and notates discrepancies.

·         Perform various clerical duties in the records management areas.

·         Assist with research of information and on special projects.

·         Assist with input of data into an automated system for records received at American Indian Records Repository (AIRR).


QUALIFICATIONS REQUIRED:

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To qualify for the GS-4 level, all applicants must possess at least one full year of general office experience. General experience is defined as progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.

OR You may possess two full academic years (60 semester hours or 90 quarter hours) beyond high school at an accredited institution. Or a combination of education and experience that totals 100% of the requirement for one year of general experience. The equivalent of 30 semester hours or 45 quarter hours is equivalent to 6 months of general experience.

Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM’s website: https://www.opm.gov/qualifications/standards/indexes/num-ndx.asp


Education: If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide transcripts as proof of meeting the requirements. Failure to provide the documents will result in you receiving an ineligible rating.


Foreign Education: Education completed in colleges or universities outside the United States may be used to meet the specific educational requirements as stated above. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: https://www.opm.gov/qualifications/policy/ApplicationOfStds-04.asp.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law. http://www.sss.gov.

 

Veterans Preference: If you are entitled to veteran's preference, indicate the type of preference you are claiming on your resume, and in the occupational Online Questionnaire  Your veteran's preference entitlement will be verified by the employing agency. 

HOW YOU WILL BE EVALUATED:

Your resume and responses to the self-assessment questions are an integral part of the process for determining your qualifications for this position.  Therefore, it is important that your resume supports your responses to the assessment questions.

 

There are several parts of the application process that affect the overall evaluation of your application:

1. Your resume which is part of your USAJOBS profile
2. Your responses to the online questionnaire
3. Your required and supporting documents, as outlined in the announcement

 

Category Rating will be used in the ranking and selection process for this position.  The categories are Best Qualified, Well Qualified, and Qualified.  Veterans’ preference rules for category rating will be applied.

 

Once the application process is complete, we will review your application to ensure you meet the job requirements.  To determine if you are qualified for this job, a review of your resume, supporting documentation, and responses to the (Online Questionnaire) will be made. The numeric rating you receive is based on your responses to the questionnaire.  The score is a measure of the degree to which your background matches the knowledge, skills and abilities required for this position.  Our review of your resume and/or supporting documentation must support your responses to the Online Questionnaire to accurately reflect your abilities.

 

Please follow all instructions carefully. Errors or omissions may affect your rating.


As part of the application process, you are required to respond to a series of questions designed to assess your possession of the following knowledge, skills, and abilities:
-          Ability to communicate verbally and in writing to write and edit a variety of materials accurately.

-          Knowledge of administrative functions to provide assistance to personnel.

-          Skill in using a variety of software applications to assist with data input, data verification, and similar tasks.


BENEFITS:

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To explore the major benefits offered to most Federal employees, visit the Office of Personnel Management's website at http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc .



OTHER INFORMATION:

Important Note: Holding ourselves to a higher standard; the Office of the Special Trustee for American Indians inspires public confidence in its fiduciary trust responsibilities by maintaining high ethical principles. If selected, you may be required to complete a Public Financial Disclosure Report (OGE-Form 278) or a Confidential Financial Disclosure Report (OGE Form 450) to determine if a conflict or an appearance of a conflict exists between your financial interest and your prospective position with the agency. This information will be required annually. 

 

If you are a status applicant (current permanent Federal employee or former permanent Federal employee with reinstatement eligibility), or are eligible under a special appointing authority and you are selected under this vacancy, you may be subject to serving a new one-year probationary period.

 

Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code.  If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Officer.

 

If you are claiming CTAP/ICTAP eligibility, you must submit proof by the closing date of the announcement that you meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP or you will not receive priority consideration. The proof includes a copy of the agency notice, your most recent Performance Rating, and your most recent SF-50 noting current position, grade level, and duty station. To be considered well-qualified and exercise selection priority for this vacancy, you must earn a minimum score of 85 or above (prior to the assignment of veteran's preference) on the rating criteria for this position.
 
Recruitment methods and selection procedures will be based solely on merit after fair and open competitive, and will be made without regard to political, religious, or labor organization affiliation or non-affiliation, marital status, race, color, sex, national origin, non-disqualifying disability, sexual orientation, or age.

 

A preliminary background check must be completed before a new employee can begin work with the U.S. Department of the Interior.  The preliminary background check consists of a search of Office of Personnel Management and Department of Defense background investigation files and an FBI National Criminal History Fingerprint Check; it may take up to 3 weeks to complete.  If selected for this position, you will be extended a tentative offer of employment pending a satisfactory background check.  Current Federal employees or individuals with an existing completed background investigation may not be required to undergo another background check; these will be handled on a case-by-case basis in coordination with the Bureau security office. 



HOW TO APPLY:

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To Apply Online
• Click the Apply Online button and follow the prompts to register.
• Answer the Questionnaire in its entirety and click on SUBMIT my answers.
• UPLOAD all required documents and other supporting documents.
• To return to your saved application, log in to your USAJOBS account at
www.usajobs.gov .
• Click on Application Status.
• Click on the position title and select Apply Online to continue.

 

We strongly encourage you to apply online. However, if you cannot apply online, you may FAX your assessment questionnaire, resume and supporting documents to (478) 757-3144 by following the steps below.
 
To Apply by Fax:
• Print a copy of the OPM Form 1203-FX found here.
http://www.opm.gov/Forms/pdf_fill/OPM1203fx.pdf
• Answer the assessment questionnaire View Occupational Questionnaire

• When faxing a completed OPM Form 1203-FX this will serve as your fax cover and must be placed on TOP of your supporting documents. No other fax page is required. Simply make sure all six pages of the completed OPM Form 1203-FX are on top of all other documents being faxed.

 

Combination Online/Fax:
• Click the Apply Online button and follow the prompts to register.
• ANSWER the Questionnaire and click on SUBMIT my answers.
• Print the official FAX coversheet found here
http://staffing.opm.gov/pdf/usascover.pdf 
• Clearly include the Vacancy Identification Number MM(766323), SSN, and full name to ensure that your documents are associated with the rest of your application.

• FAX the official fax coversheet and supporting documents to (478) 757-3144.

 

All electronic submissions and/or faxes must be completed by (Thursday, November 29, 2012).



REQUIRED DOCUMENTS:

Your resume must contain information sufficient to make a valid determination that you fully meet the specialized experience requirements as stated in this vacancy announcement and OPM qualification standards for each grade level(s) for which you are applying.  It is strongly recommended that you use the USAJobs Resume Builder as it was designed to ensure that your resume includes the standard information needed.  The Resume Builder is available at https://my.usajobs.gov/ResourceCenter/Index/Interactive/ResumeAndApplicationTips#icc .

Your application package must include:
• Resume showing relevant experience as written in your own words.
• Completed online Assessment Questionnaire or faxed OPM Form 1203FX.
• College transcript is required for verification of qualifying education. Unofficial transcripts are acceptable; however, an official transcript may be requested at a later time.
• Certificates, license, etc. (if applicable)
• Veterans Preference Documentation (if applicable)
      o If claiming 5 point preference:
         • DD-214 (member 4 copy or copy that shows nature of service)
         • If you are currently serving on active duty, an official Statement of Service from your command.
            OR
       o Other Official Documentation (e.g. copy of military orders, campaign documents such as: expeditionary award citation, etc.) that proves your military service was performed under HONORABLE conditions and that your service meets the OPM criteria for veterans preference to be awarded.
      o If claiming 10-point preference:
         • A completed Standard Form (SF)-15 (available at
http://www.opm.gov/forms/pdf_fill/SF15.pdf) and the proof required by the SF-15 checklist based on type of preference claimed.

 

NOTE: If you submit an incomplete application, you will be given credit only for the information you provide. You are responsible for submitting all required documentation in support of your application in order to receive full credit for your experience, education, training, veterans preference, and/or Indian preference.

AGENCY CONTACT INFO:

HR Assistant
Phone: (703)787-1446
Email: HUMAN.RESOURCES@BSEE.GOV
Agency Information:
Office of the Special Trustee
4400 Masthead Street
Suite 185
Albuquerque, NM
87109
US

WHAT TO EXPECT NEXT:

If you are rated as one of the best qualified candidates, you will be referred to the hiring manager for further consideration and possible interview. After a selection is made all applicants for this position will be notified of their status either by letter or e-mail.


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Job Announcement Number:

OST-NB-12-MM766323 (DEU)

Control Number:

331274600