This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Financial Analyst

Department:National Foundation on the Arts and the Humanities

Agency:Institute of Museum and Library Services

Job Announcement Number:IMLS-12-774101

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$42,209.00 to $54,875.00 / Per Year

OPEN PERIOD:

Thursday, October 25, 2012 to Wednesday, November 07, 2012

SERIES & GRADE:

GS-0501-07

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

9

DUTY LOCATIONS:

1 vacancy in the following location:
District of Columbia, DC United StatesView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

The Institute of Museum and Library Services (the Institute) is the primary source of federal support for the nation’s 123,000 libraries and 17,500 museums. The Institute's mission is to create strong libraries and museums that connect people to information and ideas. The Institute works at the national level and in coordination with state and local organizations to sustain heritage, culture, and knowledge; enhance learning and innovation; and support professional development.

This position is located in the Institute of Museum and Library Service (IMLS), Office of the Chief Financial Officer (CFO). This position functions as an entry-level Financial Analyst and performing a variety of financial management, administrative and/or programsupport work, such as research, analysis, correspondence control, communicationcontrol, and/or liaison services. One in this this position, may also accomplish, and/or manage special projects; manages and/or prepares responses to correspondence in an organization; and/or acts asa liaison or handles the communication with persons and/or groups within andoutside of the organization. This position reports directly to the Deputy Chief Financial Officer.

 

This position is responsible for various activities related to account management.  One is responsible for the intake and evaluation of inquiries from grantees and vendors related to payment of funds that have been approved.  This incumbent is responsible for the identification, indexing, and cataloging of discrepancies and errors related to budget performance.  One is expected to process all assigned request through the CFO office as required by associated standard operating procedures and supervision. In addition, one is required to monitor and evaluate balances on grantee advance requests and serves as a principal contact for follow-up correspondence and funding execution requirements according to required operational and/or statutory timeliness and quality standards. This position is also responsible for assisting and/or leading the closeout of assigned grant files and associated artifacts. One may serve as a primary contact managing the communication with a variety of internal and external constituents that have an association the OCFO.  One that this level, may address direct inquires related to specific programmatic and procedural financial products and services produced or managed by the OCFO.  Such areas of scope include recordation requirements, grants administration procedures, and contract administration procedures. One in this position is also required to participate in a variety of special projects involving both administrative and programmatic responsibilities.  Moreover, one will be accountable for the development, management, compiling, and modification of multiple written products (e.g., reports, policies, procedures, job aids, change procedures, and so forth).  Assists in the preparation of systematic and ad-hoc reports and conducts account analysis of both proprietary and budgetary accounts in the financial statements.

 

 

KEY REQUIREMENTS

  • US Citizenship is Required.
  • Background Investigation is required.

DUTIES:

Back to top

This position is responsible for various activities related to account management.  One is responsible for the intake and evaluation of inquiries from grantees and vendors related to payment of funds that have been approved.  This incumbent is responsible for the identification, indexing, and cataloging of discrepancies and errors related to budget performance.  One is expected to process all assigned request through the CFO office as required by associated standard operating procedures and supervision. In addition, one is required to monitor and evaluate balances on grantee advance requests and serves as a principal contact for follow-up correspondence and funding execution requirements according to required operational and/or statutory timeliness and quality standards. This position is also responsible for assisting and/or leading the closeout of assigned grant files and associated artifacts.

 

At this level, one in this position serves as a primary record retention principal.  One is projected to establish and maintain effective, efficient, and scalable file tracking processes and systems consistent with the volume of work being managed within the OCFO. One is required to advise IMLS stakeholders on proper retention of records and archives records in accordance with government regulations and agency directives within the Office of the CFO.  Has responsibility within the Office of the CFO for records management matters and complies with guidance issued by the Agency Records Liaison and the Agency Records Officer.  One also maintains and updates the grant payment files utilizing various financial and budgetary tools to track and measure expenditures their evaluation of grant balances in an effort to maintain the validity and reliability of the grants administration awards database as needed.

 

This position has a variety of developmental financial analysis responsibilities in supporting the CFO.  One may be responsible for the systematic and ad-hoc review of agency transactions (e.g., Purchase Card, Centrally Billed, etc.).  In addition, this position is required to reconcile all transactions associated to approved purchase requests and receipts and prepare required reconciliation materials; coordinate the processing of Interagency Agreement Requests for federal entities and agreements for non-federal entities; coordinates the processing of Agency donations and maintains records. 

One in this position serves as an administrative advisor for the CFO and a liaison on the behalf of the CFO for IMLS offices regarding all administrative financial management functions.  The incumbent is certifying that such administrative procedures are consistent throughout the CFO’s office and in compliance with the CFO’s expectations.


QUALIFICATIONS REQUIRED:

Back to top

Candidates must have one year of specialized experience at least equivalent to GS-5 grade level. Specialized experience at this level is that which would be demonstrated by financial analysis work including collection, evaluation, review, and interpretation of accounting, finance, and related financial management data and information.

 

OR


Candidates must have successfully completed 1 full year of graduate level education or superior academic achievement (See Part F. of http://www.opm.gov/qualifications/policy/ApplicationOfStds-04.asp for detailed information on Superior Academic Achievement qualifications). Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of the position. (One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1 year of full-time study requirement.)

 

OR


Candidates must have a combination of specialized experience as described in A and education as described in B that equates to one year of experience.


This position may require completion of a 1-year probationary period.

HOW YOU WILL BE EVALUATED:

Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills and abilities required of this position. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.

 

VETERANS PREFERENCE: Five points may be added to the eligible ratings of veterans who: Entered the military service prior to October 14, 1976; served on active duty during the Gulf War between August 2, 1990 and January 2, 1992, regardless of where the person served; or, served in a military action for which they received a campaign badge or expeditionary medal. Medal holders and Gulf War veterans must have served continuously for at least 24 months or the full period for which called or ordered to active duty. Ten points may be granted to the eligible ratings of disabled veterans; Purple Heart recipients; spouses or mothers of a 100 percent disabled veteran; or the widows, widowers, or mothers of a deceased veteran.


BENEFITS:

Back to top

The Federal government offers a number of exceptional benefits to its employees. The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.

 

Flexible Spending Accounts - The Federal Flexible Spending Accounts Program (FSAFeds) allows you to pay for certain health and dependent care expenses with pre-tax dollars. For additional information visit: https://www.fsafeds.com/fsafeds/index.asp

 

Health Insurance - The Federal Employees Health Benefits Program offers over 100 optional plans. For additional information visit: http://www.opm.gov/insure/health/index.asp

 

Leave - Most Federal employees earn both annual and sick leave. For additional information visit: http://www.opm.gov/oca/leave/index.asp

Life Insurance - The Federal Employees' Group Life Insurance Program (FEGLI) offers: Basic Life Insurance plus three types of optional insurance, for additional information visit: http://www.opm.gov/insure/life/index.asp

 

Long Term Care Insurance - The Federal Long Term Care Insurance Program (FLTCIP) provides long term care insurance for Federal employees and their parents, parents-in-law, stepparents, spouses, and adult children. For additional information visit: http://www.ltcfeds.com/

 

Retirement Program - Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, Thrift Savings Plan. For additional information visit: http://www.opm.gov/retire/index.asp

This link provides and overview of the benefits currently offered to Federal employees. http://www.usajobs.opm.gov/ei61.asp



OTHER INFORMATION:

1. If you are an eligible Interagency Career Transition Assistance Program (ICTAP) applicant you may apply for special selection over other candidates for this position. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position. ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a "Notice of Personnel Action" (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456.

2. If you are a current career or career-conditional Federal employee or former Federal employee who has reinstatement eligibility, you must submit a copy of your latest SF-50 "Notification of Personnel Action" and/or a copy of the SF-50 that reflects career or career-conditional tenure, or you will not be considered under the merit promotion process. Also, you should submit your most recent performance appraisal.

3. If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must attach a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must attach an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.

4. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

5. You can apply for a non-competitive appointment if you meet the basic eligibility requirements and you are eligible for special appointment such as those authorized for the severely disabled; certain Vietnam era and disabled veterans; returned volunteers from the Peace Corps or Vista, etc. Please indicate the type of special appointment you are seeking, if any, on your application and follow all other instructions for applying shown in this announcement.

6. All qualification requirements must be met within 30 days after the closing date of this announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review in our office, in other Federal agency personnel offices, and on OPM's web site at http://www.opm.gov/qualifications



HOW TO APPLY:

Back to top

To apply for this position, you must provide a complete Application Package, which includes both of the following parts:

1.   Your responses to the Assessment Questionnaire, and

2.   Your résumé and any other documents specified in the Required Documents section of this job announcement.

 

Use Application Manager for convenience and quickest processing. Track your progress to a Complete Application Package using the My Application Packages checklist and status displays in Application Manager. Your Application Package status must be Complete by Wednesday, November 07, 2012.

Step 1

Option A:  Application Manager

To begin, choose one of these options:

1.      If your résumé is going to come from the USAJOBS Resume Builder, you begin the process by clicking the Apply Online button near the bottom of this page. Your résumé will be attached only to the Application Package you complete and Submit immediately after you click the Apply Online button for this job announcement, not to any Application Packages you may already have created.

2.      If your résumé is going to be one you prepared outside of USAJOBS Résumé Builder, click this link to begin the process:  Online Questionnaire.

 

To return to Application Manager at any time, use whichever one of the links  you used to begin as described above, or simply go to http://applicationmanager.gov/.

 

Option B:  Paper Qualifications Questionnaire

If it is not possible for you to use Application Manager, you can write your answers on paper.  Follow these steps:

1.  You can print a copy of this job announcement so that you can read the questions offline.

2.  Obtain and print a copy of the OPM Form 1203-FX, which you will use to provide your answers. You can obtain the form at this URL http://www.opm.gov/Forms/pdf_fill/OPM1203fx.pdf or by calling USAJOBS by Phone at (703) 724-1850; after the introduction, press 1, and listen for instructions.

3.  You may submit the Form 1203-FX, resume, and any supporting documents either by fax, by mail or in person.

By Fax: If you are faxing a completed Form 1203-FX, do not use a separate cover page. Simply make sure that all six pages of the Form 1203-FX are on top of any other documents you are faxing. The fax number is 1-478-757-3144.  Feed all documents into your fax machine top first so that we receive them right-side up.


Note:
If you are only submitting supporting documents see the Submitting Documents instruction in Step 2 below.

 

                By mail or in person: 

IMLS Office of Human Resources
1800 M Street NW
9th Floor
Washington, DC 20036

Attention: Antoine Dotson
774101



REQUIRED DOCUMENTS:

Step 2

  • Resume
  • Transcripts
  • Qualifications
  • Veterans Preference documentation
  • Miscellaneous

Submitting Documents

 

If you upload your documents using Application Manager, DO NOT FAX the same documents. To verify uploaded documents have been processed, please wait one hour to ensure they have cleared the virus scan. You can verify that your uploaded documents are attached to your application by checking the Details tab of your Application Manager account https://applicationmanager.gov/ for this vacancy announcement. Your documents will display under the Details tab in the Document area.

 

Faxed documents will take 2-3 business days to process. To fax documents, you MUST use the special cover page. Print the pre-populated cover page on the upload documents screen of Application Manager. Or, you may click this link http://staffing.opm.gov/pdf/usascover.pdf to print a copy of the cover page. When faxing documents, follow the procedures outlined below.  

 

  • Include the 8-character Vacancy Identification Number 774101
  • Provide your Social Security Number and full name in the spaces provided or we will not be able to associate your document(s) with the rest of your application.
  • You may submit multiple documents for the same vacancy announcement using one cover page.
  • Fax your cover page and documents to 1-478-757-3144.

Faxed documents submitted with missing information will not be processed. The following will prevent your documents from being processed: 

 

  • Not using the special cover page mentioned above.
  • Missing, incomplete, or invalid Vacancy Identification Number
  • Missing or incomplete Social Security Number or name

Note: If you have documents in your Application Manager account from a previous vacancy announcement they can be opened, copied and saved then reused as an upload file for this vacancy. Uploading your documents will speed the processing of your application for this announcement.

Your resume, curriculum vitae, the Optional Application for Federal Employment (OF 612), or any other written format you choose to describe your job-related qualifications can be submitted electronically using the document upload process, fax, mail or by hand-deliver. Please be sure to include all of the following information in your resume:

Job Information:
-Vacancy Identification Number, title, grade and location for which you are applying.
Personal Information:
- Full name, mailing address (with zip code) and day/evening telephone numbers (with area code).
- Country of Citizenship.
- If ever employed by the Federal Government, please show the highest Federal civilian grade held, job series, and dates of employment in grade.
Education:
- High School name, city, state and zip code, date of diploma or GED.
- Colleges and/or Universities attended, city, state and zip code.
- Major field(s) of study.
- Type and year of degree(s) received. If no degree received, show total credit hours received in semester or quarter hours.
Work Experience for each paid or non-paid position held related to the job for which you are applying (do not provide copies of job descriptions):
- Job title.
- Duties and accomplishments.
- Number of hours per week.
- Employer's name and address.
- Supervisor's name and phone number.
- Starting and ending dates of employment (month and year).
- Salary.
- Indicate if your current supervisor may be contacted.
Other Qualifications:
- Job-related training courses (title and year).
- Job-related skills (e.g., other languages, computer software/hardware, tools, machinery, typing speed, etc.)
- Job-related certificates and licenses.
- Job-related honors, awards, and special accomplishments. (e.g., publications, memberships in professional or honor societies, leadership activities, public speaking, performance awards, etc.) Do not send copies of documents unless specifically requested.

AGENCY CONTACT INFO:

Lamar Porter
Phone: (202)653-4729
Email: LPORTER@IMLS.GOV
Agency Information:
IMLS Office of Human Resources
1800 M Street NW
9th Floor
Washington, DC
20036

WHAT TO EXPECT NEXT:

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of your rating and or referral to the hiring official. If further evaluation or interviews are required you will be contacted.

 

Instructions for answering the questions in the Occupational Questionnaire: If you are applying to this announcement by completing the OPM 1203-FX form instead of using the Online Application method, please use the following step-by-step instructions as a guide to filling out the required questionnaire. You will need to print the vacancy announcement and refer to it as you answer the questions. You may omit any optional information; however, you must provide responses to all required questions. Be sure to double check your application before submission.

Social Security Number

Vacancy Identification Number

The Vacancy Identification Number is: 774101
1. Title of Job

Financial Analyst
2. Biographic Data

3. E-Mail Address

4. Work Information

5. Employment Availability

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

07

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

17. Service Computation Date

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

001 Financial Analyst

21. Geographic Availability

Select/enter at least one geographic location in which you are interested and will accept employment. The location code for this position is:


110000001 District of Columbia, DC

22. Transition Assistance Plan

23. Job Related Experience

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. From the responses below, select ONE response that best describes how you met the basic requirements for this position (Note- Experience MUST be substantiated in your resume. If using education to qualify, you MUST submit an official or unofficial transcript. Failure to provide the required documents will render you not eligible for consideration).

A. I have at least one year of specialized experience at or equivalent to the GS-05 grade level or pay band in the Federal service or equivalent experience in the private or public sector performing financial analysis work including collection, evaluation, review, and interpretation of accounting, finance, and related financial management data and information.
B. I have successfully completed 1 full year of graduate level education or superior academic achievement (See Part F. of http://www.opm.gov/qualifications/policy/ApplicationOfStds-04.asp for detailed information on Superior Academic Achievement qualifications). Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of the position. (One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1 year of full-time study requirement.)
C. I have a combination of specialized experience as described in A and education as described in B that equates to one year of experience.
D. I do not have the experience and/or education as described in any of the above statements.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Do not overstate or understate your level of experience and demonstrated capability. You should be aware that your ratings are subject to evaluation and verification based on the resume and other relevant documents you submit, as well as through verification of references as appropriate.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or I am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

2. Compile financial data such as salaries and expenses to input into forms, schedules, and reports.

3. Prepare accruals for vendor invoices to ensure all transactions that have not yet been recorded in the official accounting system are captured.

4. Perform reconciliation of invoices and reimbursement requests to the accounting system and research variances

5. Utilize accounting systems to monitor commitment obligations and expenditures.

6. Record activity and revised terms and conditions for base support activities and components in the grants administration database.

7. Analyze year to date variances in obligation/expense rates to explain deviations from the estimates or program objectives.

8. Review financial intake and ensure all funding documents are received.

9. Summarize financial information for assigned areas of the financial program.

10. Prepare summaries on accounting and financial information for use by managers.

11. Use electronic spreadsheets (e.g., Microsoft Excel) to display and summarize account information

12. Analyze financial data (e.g., authorizations, historical trend, new programs, restrictions, etc.) to develop required production reports and summaries and projections.

13. Develop quarterly and annual finance estimates for program services and programs.

14. Review figures to assure amounts are within established guidelines.

15. Review expenditure information for numerous reimbursable agreements to ensure billings and collections are realized.

16. Analyze changes in the organization and/or mission and tasks to determine the effects on financial and manpower requirements.

17. Track obligation and expenditure for base/mission support functions throughout the execution phase of the annual operating finance.

18. Review changes in financial guidance and administration and update related agency procedures.

19. Draft procedural guidance and format for information and use for submission of annual estimates of funding needs.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Mark your selection to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have no education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisory or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

20. Communicates with others on complex matters.

21. Contacts staff members within an organization on matters involving administrative functions and responsibilities.

22. Plans and coordinates work of the office, resolving problems by ensuring smooth flow of work.

23. Reviews, screens and controls office correspondence.

24. Reviews correspondence for grammatical errors.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Mark your selection to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have no education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisory or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

25. Performs a variety of administrative functions in support of the office such as ordering supplies and office services, preparing various reports and general correspondence, greeting visitors, responding to inquiries on office operations, coordinating timecards and other administrative functions.

26. Responsible for the review of all travel documents related to the travel of agency support staff.

27. Establishes and maintains files and tracking systems.

28. Advises staff on proper retention of records and assists in archiving records in accordance with agency and government regulations and policies.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Mark your selection to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have no education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisory or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

29. Uses office and word processing software (i.e., Microsoft Windows, Word, Excel, PowerPoint and Outlook).






Back to top
Dock
Print Preview

Job Announcement Number:

IMLS-12-774101

Control Number:

329771800