This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Officer

Agency:U.S. Agency for International Development

Job Announcement Number:13-0011-LW

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$89,033.00 to $115,742.00 / Per Year


Thursday, October 11, 2012 to Thursday, October 18, 2012




Full-time - Permanent




1 vacancy in the following location:
Washington, DC, USView Map


Only current USAID employees with competitive status may apply. If you are uncertain about your status, contact the servicing HR Specialist for additional information BEFORE you apply.


USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State.  With headquarters in Washington, DC, USAID fosters transformational development around the world.  Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance.  For more information, visit the Agency’s web site at<br/><br/>


This position is located within the Bureau for Europe and Eurasia (E&E), Management Office (E&E/MO), Administrative and information Services Division (E&E/MO/AIS).  The team is charged with providing advisory, documentation and support services to the E&E senior management to aid in the achievement of strategic objectives in the E&E region as set forth by the bureau, the Agency and the Congress. The Europe and Eurasia Bureau is physically located at 301 4th Street SW, Federal Center Plaza, Washington, DC.


  • Must be able to obtain a SECRET level security clearance
  • Must be a US Citizen
  • Males born after 12/31/59 must be registered with Selective Service


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Provides human resources management and administration for an organization with varied functions and programs, each with new and changing requirements.  Based on decisions made at the Senior Management Group (SMG) Assignment Panel and in coordination with the Director, E&E/OM/AIS and Senior Administrative Officer, develops memoranda, as well as other supporting documentation, for the administrator presenting and supporting the Bureau's selection of candidates for Mission Director, Deputy Mission Director, AID Representative, and Office Director positions.

Through coordination with the senior office and Bureau management and technical staff, develops correspondence to the Administrator, Bureau AA, Director of HR, or other Agency officials on a wide variety of complex and sensitive issues related to the Foreign Service and Civil Service personnel systems.

Serves as principal advisor to an important agency organization on all administrative management matters associated with programs and operations.  Develops and advises on administrative requirements for a complex organization.  Actively participates in developing and implementing administrative management policies.

Coordinates efforts of a team of analyst in conducting comprehensive studies or projects dealing with significant changes in workforce distribution, positions, or related organizational structures.  Analyzes Bureau human resources policies and programs to develop and recommend improvements.  Develops policy guidance the management of all types of communication directed to the attention of the organization's highest level executives. Consults with staff and program managers to identify areas requiring explanation or clarification.  Provides advice and assistance to staff preparing responses for executives.


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Qualifying experience for the GS-13 level includes one year of specialized experience at least equivalent to the GS-12. Examples of qualifying specialized experience at this level include; knowledge of the range of administrave laws, policies, regulations, and precedentsapplicable to the administration of one or more important public programs.

This position does not have an educational requirement.

Must be a US Citizen. Must be able to obtain a SECRET level security clearance.


We use a multi-step process to evaluate and refer applicants: Qualified applicants receive a score of 70 to 100 before veteran’s preference points are applied (if applicable).  You will be rated on your qualifications for this position as evidences by the education, experience, and training you report on relative to this positions that show the degree to which you possess the knowledge, skills, and abilities or competencies listed on this vacancy announcement.  USAID must be able to conduct reference checks as part of its assessment process.  Applicants who do not permit reference checked from previous employers may be disqualified.

Your application must show that you meet all requirements, including the education and/or experience required for this position. You may be found "not qualified" if you do not possess the minimum competencies required for the position. If your application is incomplete, we may rate you as ineligible.

Qualified applicants will be evaluated in the following:


Administration and Management

Customer and Personal Service


Interpersonnal Skills

Oral Communication

Planning and Evaluating

Problem Solving

Written Communication



To preview questions please click here.


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Working for the USAID offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. USAID headquarters is centrally located in downtown Washington, DC, at the prestigious Ronald Reagan Building and International Trade Center on 14th and Pennsylvania Avenue N.W. We are located right on the Federal Triangle Metro (Blue and Orange Lines). The office is within walking distance of restaurants, shops, Smithsonian Institution museums and Washington Monument. There is also a physical fitness facility and food court on site. EEO Policy Statement: Reasonable Accommodation Policy Statement: Veterans Information:


These are Testing Designated Positions (TDPs) under the Agency's approved Drug-Free Work Place Program. All applicants selected for this position will be subject to random drug testing once they begin working for the Agency.


All applicants will be considered without regard to race, color, religion, national origin, marital status, political affiliation, age, sex, sexual orientation, physical disabilities, membership in an employee organization, or any other non-merit factors. This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency.


The decision on granting reasonable accommodation will be on a case-by-case basis. Moving expenses are not authorized. Relocation expenses are not authorized. Entrance on duty is contingent upon completion of a pre-employment background investigation.


Eligible applicants will be asked to submit forms required for a security clearance and suitability determination for appointment to the Foreign Service. The clearance process considers such factors as: registration for the Selective Service; failure to repay a US government-guaranteed student loan; past problems with credit or bankruptcy; failure to meet tax obligations; unsatisfactory employment records; violations of the law; drug or alcohol abuse; a criminal record; extensive travel; education; residence and/or employment overseas; dual citizenship; foreign contacts; immediate family or relatives who are not citizens of the United States and/or a foreign born spouse; or less than honorable discharge from the armed forces. Investigations, which usually take several months, include current and previous contacts, supervisors, and coworkers. These investigations are conducted by USAID in cooperation with other federal, state, and local agencies.


SELECTIVE SERVICE. As a condition of employment, all male applicants born after December 31, 1959, must have registered for the selective service. If selected for this position, the applicant must sign a statement certifying his registration, or the applicant must demonstrate exempt status under the Selective Service Law.


DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.


If you are a David L. Boren scholar or fellow, and are not currently a student, the Homeland Security Act of 2002 provides that you can be considered, under a special appointing authority, for vacancies that are advertised under an agency's promotion procedures. Positions within this agency generally satisfy NSEP service requirements for David L. Boren scholars and fellows. Contact the National Security Education Board for further details on service requirements (


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Applications for this position are being processed through an on-line applicant assessment system that has been specifically configured for US Agency for International Development applicants. To begin the application process, please click on the "Apply Online" button to the right. All applicants will be considered without regard to race, color, religion, national origin, marital status, political affiliation, age, sex, sexual orientation, physical disabilities, membership in an employee organization, or any other non-merit factors.

The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. We are available to assist you during business hours (normally 8:00 a.m. - 4:30 p.m., Monday - Friday).

If applying online poses a hardship, please contact us by noon ET on the announcement's closing date.


Step 1 - Create or Upload a resume with USAJOBS ( - We suggest you go to the end of the Qualifications & Evaluation section of the job announcement to preview the online questions that you will answer in Step 3. You may need to customize your resume to ensure that it supports your responses to these questions. - You may create a resume in USAJOBS or upload one of your own choosing. Although you must enter your Social Security Number (SSN) for USAJOBS, we will only see the last four digits for identification purposes.

Step 2 - Apply Online Click the "Apply Online" link of this announcement and then select the resume you wish to submit with your application. You will be redirected to the USAID's CareerConnector website to complete the application process.

Step 3 - Answer the Online Questions and Submit Your Online Application If this is your first time on USAID's CareerConnector website, you will be prompted to register by answering questions related to your eligibility for Federal employment. The system will save these responses and take you back to the main screen so that you can answer the job-specific questions. Select "Take me to the assessment" and click on the "Continue" button to answer the job-specific questions. You must answer all the questions and click the "Finished" button.

Step 4 - Review and Confirm Your Submission You will now have the option to upload a document or print fax cover-sheets for your required documents (see step 5 for details). Once you click "Done," you will see a summary of your application for your review. You may also print a copy for your records. When you click "Finished" at the bottom of the page, you will then be directed back to USAJOBS where you can confirm that your application has been submitted and track your application status.

Step 5 - Submit Required Documents You can submit any required documents (discussed below) by document upload or fax. Whichever method you choose, please include the job announcement number with your documents. To protect your privacy, we encourage you to remove your SSN from any documents that you submit. Document Upload: You may upload supporting documents in one of two ways: 1. Once you finish answering the questions in the job announcement, you will be prompted to upload your document(s) to your application. You will be given the choice to either upload the document as part of the application process or you can select a document that you've already loaded on USAJOBS. Or 2. You can upload a document to an existing application by logging into your USAJOBS account profile. Click on "My Applications" and search for the vacancy. Once you have located the vacancy, click on the vacancy and select "Apply Online." Move through your existing application to the Documents page and select Upload in order to add a document to your application. Be certain to review your complete application for confirmation that the document uploaded. In the Application Review section, you may verify acceptance of your documents in CareerConnector if you see them listed on the "Vacancy Documents" screen. Then, click on "Finished" to be returned to USAJOBS. Fax: Create a fax cover-sheet in CareerConnector by following the "Faxing Supporting Documentation" instructions. The fax number will be on the cover-sheet.


Resume showing relevant experience Copy of most recent SF-50 (Notice of Personnel Action) Supporting documentation if applying under any of the special hiring authorities


Linda Wilson
Phone: 202-712-0191
Fax: 202-630-0460
Agency Information:
United States Agency for International Development
1300 Pennsylvania Ave NW
Washington , DC
Fax: 202-630-0460


Applicants are evaluated using an automated applicant assessment system. After determining basic eligibility and qualifications, the supplemental questionnaire will be used to identify the best qualified applicants to be referred to the hiring manager for further consideration and possible interviews. We will notify you of the outcome after each of these steps has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation. A final job offer is contingent upon satisfactorily passing the background investigation and obtaining the proper security clearance.

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