Job Title:Secretary (OA), GS-0318-08
Department:Department Of Health And Human Services
Agency:Food and Drug Administration
Job Announcement Number:HHS-FDA-ORA-MP-13-760572
This position is closed and no longer accepting online applications through USAJOBS.
The contents of the announcement can still be viewed.
/ Per Year|
|Tuesday, October 09, 2012 to
Friday, October 12, 2012|
SERIES & GRADE:
|Full Time -
|1 vacancy in the following location:|
Baltimore Metro Area, MD United States
WHO MAY APPLY:
|Status Candidates (Merit Promotion and VEOA Eligibles) |
Become a part of the Department that touches the lives of every American! At the Department of Health and Human Services (HHS) you can give back to your community, state, and country by making a difference in the lives of Americans everywhere. It is the principal agency for protecting the health of citizens. Join HHS and help to make our world healthier, safer, and better for all Americans.
Who May Apply: Federal employees with career or career-conditional appointments in the competitive service; former Federal employees with reinstatement eligibility based on previous career or career-conditional appointments; displaced Federal employees requesting special priority selection consideration under the Career Transition Assistance Plan (CTAP) and the Interagency Career Transition Assistance Program (ICTAP); veterans who are preference eligibles or who have been separated under honorable conditions after 3 years or more of continuous active service; Military Spouses; PHS Commissioned Corps Officers; individuals eligible for VRA appointments (at the GS-11 and below grade levels); and individuals with disabilities.
This position is located in the Department of Health and Human Services (DHHS), Food and Drug Administration (FDA), Office of Regulatory Affairs (ORA), Baltimore District Office located in Baltimore, MD
The FDA's Office of Regulatory Affairs is the lead office for all FDA Field activities as well as providing FDA leadership on imports, inspections, and enforcement policy. ORA Supports FDA Product Centers by inspecting regulated products and manufacturers, conducting sample analysis on regulated products, and reviewing imported products offered for entry into the United States. ORA also develops FDA-wide policy on compliance and enforcement.
This vacancy is also being announced concurrently with vacancy announcement HHS-FDA-ORA-DE-13-760454 under competitive procedures. Please review that announcement to see if you are eligible for consideration under competitive procedures. NOTE: Applicants must apply separately for each announcement in order to be considered.
This announcement may be used to fill multiple positions in multiple locations.
- U.S. Citizenship is required.
- Background investigation may be required.
DUTIES:Back to top
The incumbent serves as secretary to the District Director of the Baltimore District, providing a variety of clerical and administrative assistance.
. Receives visitors to the office, screens all calls for the District Director, and determines the nature of the visit or call. Rather than making a referral to another staff member, will frequently take care of many matters and questions including answering substantive questions not requiring technical knowledge.
. Keeps the District Director's calendar, schedules appointments and conferences without prior approval, keeping the Director fully briefed on the matters to be considered before the scheduled meeting. Independently resolves conflicting scheduling including arranging and selecting an appropriate substitute for the Director. Notes commitments made by the Director during meetings, takes the initiative to inform the staff of the commitments and arranges for the staff to implement them.
. Coordinates District-wide work assignments with subordinate District components (e.g., branches, resident posts, teams). Provides specific instructions to subordinate components. Coordinates the collection of data from components, prepares reports for higher echelons, or otherwise acts on requests received concerning procedural or administrative requirements. Takes initiative to resolve problems and advises clerical or administrative staff on required assignments, document format, and due dates on behalf of the District Director.
QUALIFICATIONS REQUIRED:Back to top
Applicants must have at least one year of specialized experience, equivalent to at least the GS-07 level in the Federal service, maintaining the office calendar and scheduling meetings; receiving and referring visitors and incoming calls to the appropriate personnel; preparation of correspondence; maintaining automated tracking systems and processes; preparing and consolidating time and attendance data for staff and providing advice and guidance to staff on clerical and administrative matters.
Documenting experience: In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the percentage of times the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.
Conditions of Employment:
1. Security and Background Requirements: If not previously completed, a background security investigation will be required for all appointees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements may be grounds for appropriate personnel action. In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time. Applicants are also advised that all information concerning qualifications is subject to investigation. False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.
2. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System. Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires, and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system. The U.S. Department of Health and Human Services is an E-Verify Participant.
3. Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
4. All qualification requirements must be met by the closing date of the announcement.
5. Financial disclosure statement may be required. Certain positions within the FDA are subject to restrictions on financial holdings specifically FDA regulated financial holdings. This position could be subject to these restrictions. During the application and interview process, and prior to accepting this position, we advise applicants to seek additional information from the FDA Ethics Office at (301) 827-5511.
6. One-year probationary period may be required.
7. Travel, transportation, and relocation expenses will be paid: No
8. Bargaining Unit Position: No
9. Drug Screening Required: No
10. Time in grade (TIG) must be met within 30 days of the closing date of the announcement.
HOW YOU WILL BE EVALUATED:
Once the application process is complete, a review of resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
1. Knowledge of a wide variety of administrative techniques, practices and procedures.
2. Ability to extract, compile, and organize information; research and interpret data and use quality review process.
3. Skill in computer software packages in order to perform office automation duties.
4. Ability to communicate orally.
5. Ability to communicate in writing.