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This Position Is No Longer Available

Job Title:  Contract Project Specialist GS-301-12
Department:  Department Of Health And Human Services
Agency:  Food and Drug Administration
Job Announcement Number:  HHS-FDA-ORA-MP-12-755201

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$74,872.00 to $97,333.00 / Per Year
Monday, September 23, 2013 to Monday, October 28, 2013
Full Time - Permanent
1 vacancy in the following location:
Rockville, MD View Map
ORA Wide


Become a part of the Department that touches the lives of every American!  At the Department of Health and Human Services (HHS) you can give back to your community, state, and country by making a difference in the lives of Americans everywhere.  It is the principal agency for protecting the health of citizens.  Join HHS and help to make our world healthier, safer, and better for all Americans.


Who May Apply:  This vacancy is open to current Food and Drug Administration (FDA), Office of Regulatory Affairs (ORA) employees with competitive status only.  Competitive status refers to employees who are serving on a career or career conditional appointment.




Salary range listed does include locality pay.


This position is located in the Food & Drug Administration, Office of Regulatory Affairs, Office of Regional Operations, Division of Federal-State Relations, Contracts and Grants Staff.


The FDA’s Office of Regulatory Affairs is the lead office for all FDA Field activities as well as providing FDA leadership on imports, inspections, and enforcement policy.  ORA supports FDA Product Centers by inspecting regulated products and manufacturers, conducting sample analysis on regulated products, and reviewing imported products offered for entry into the United States.  ORA also develops FDA-wide policy on compliance and enforcement.



This announcement may be used to fill multiple positions.


  • U.S. Citizenship is required.
  • You must meet time-in-grade requirements within 30 days of the closing date
  • Please carefully read and follow the instructions for HOW TO APPLY.


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This trainee position of Contract Project Specialist is located in the Division of Federal-State Relations of the Office of Regional Operations, ORA, Contracts and Grants Staff.  Functions of the Division are described in the Staff Manual Guide.  


The incumbent serves as a Division contact on matters pertaining to contracting with state and local food and drug control agencies for inspections of specified firms and industries and laboratory examinations of consumer products subject to FDA's jurisdiction.  Contract management involves contracts with state and local agencies in most states and Puerto Rico and requires extension in-depth knowledge of the Food, Drug and Cosmetic Act and related Acts, as well as state food, feed and drug laws, resources, operational procedures and organizational structures.  The incumbent has responsibility for recommending FDA policy on contract programs with state agencies that will assist FDA in carrying out its mission and consumer operations.  As an authority on intergovernmental relations, the incumbent insures that the contract program operations are properly interfaced with FDA programs and compliance activities.  This responsibility requires management consideration of the intricate legal, programmatical, financial and political interrelationships between the several hundred Federal, state and local jurisdictions involved with food and drug control work.  in executing his/her responsibilities, the incumbent may serve as a spokesperson to state executive officials, cabinet members, department heads and program directors on matters concerning contracts and their role in Federal State consumer protection programs.  Similarly, the incumbent keeps FDA management apprised of the effectiveness of state contracts in fulfilling FDA's needs and, when necessary, develops recommendations for high level decisions relating to directional changes in policy, the need for different programs and mechanisms for implementing the contract programs.  The incumbent will also assist in providing nationwide technical directions and counsel FDA field personnel involved in the contracts program. 



The position is a senior trainee level position in a GS-12/13 career ladder. Promotion to the GS-13 is dependent upon meeting all promotion requirements.


The incumbent performs a variety of work assignments from the full performance GS-13 position description.  Assignments are selected and tailored by the supervisor with attention to their complexity and level of responsibility as compared to the employee's readiness. 


1. Exercises responsibility for developing, implementing, monitoring and evaluating state contracts on a nationwide basis.  This overall contract management responsibility includes proposing courses of action on contract policy matters, preparation of contract specifications detailing the scope of work to be performed, obtaining appropriate concurrence from other Agency units, formulating criteria for acceptance or rejection of state proposals and evaluating the performance of state contract work.  The incumbent is designated as project officer of one or more state contract programs.


2. Provides guidance, consultation and interpretation of the Agency's policies and overall program with high-level executives in multiple state agencies to ensure complete coordination between the contract and all other cooperative Federal State programs.  Promotes a thorough understanding of the work requirements and establishes an optimum working relationship with the contractor.  Provides technical direction to the contractor through written and oral communications etc.





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For the GS-12 grade level, applicants must have 52 weeks in a non-temporary appointment at the GS-11 grade level.  For the GS-12 grade level, applicants must have one year of specialized experience equivalent to the next lower grade level, in the Federal Service


Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or relate to the work of the position to be filled.  Examples are skills demonstrated through administrative, professional, technical, investigative, or other responsible work.



Documenting experience:  In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description.  Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the percentage of times the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.


Foreign Education:  If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.  For further information, visit:


Conditions of Employment:


1. Security and Background Requirements:  If not previously completed, a background security investigation will be required for all appointees.  Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.  Failure to successfully meet these requirements may be grounds for appropriate personnel action.  In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time.  Applicants are also advised that all information concerning qualifications is subject to investigation.  False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.


2. E-Verify:  If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.  Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires, and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system.  The U.S. Department of Health and Human Services is an E-Verify Participant.


3. Direct Deposit:  All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.


4. All qualification requirements must be met by the closing date of the announcement.


5. Financial disclosure statement may be required.


6. One-year probationary period may be required.


7. Travel, transportation, and relocation expenses may be offered.


8. Bargaining Unit Position: Yes


9. Drug Screening Required: No


10. Recruitment incentives may be authorized: No


11. Time in grade (TIG) must be met within 30 days of the closing date of the announcement.


12. Student loan repayment incentive may be authorized.


13. Annual leave for non-federal service authorized: No


Once the application process is complete, a review of the resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job.  If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position.  Please follow all instructions carefully. Errors or omissions may affect your eligibility.


Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):


1).  Knowledge of contracting regulations, related acts, laws, legislation and precedents.


2). Ability to prepare acquisition documents.


3).  Skill in interpersonal interaction to serve as laison with contract office, vendors, State personnel, etc. 


4).  Ability to interact with a variety of individuals in achieving project objectives. 


5). Ability to communicate, both orally and in writing.


6). Ability to adopt and modify projects and to independently plan the execution of the contract.


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The Federal Government offers a comprehensive benefits package.  Explore the major benefits offered to most Federal employees at


If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility.  If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.  For more information on veterans’ preference see


Males born after December 31, 1959 must be registered or exempt from Selective Service (see


For information on "People with Disabilities" please visit


Interagency Career Transition Assistance Program (ICTAP):  For information on how to apply as an ICTAP eligible see  To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position.


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To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire.  Please ensure you click the Submit My Answers button at the end of the process.


Note:  To return to a previously Saved or Incomplete application you may use the following link:


To fax supporting documents you are unable to upload, complete this cover page using the following Vacancy ID 755201.  Fax your documents to 1-478-757-3144.


If you cannot apply online:

  1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire, and
  2. Print this 1203FX form to provide your response to the assessment questionnaire and
  3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144.  Your 1203FX will serve as a cover page for your fax transmission.
  4. This agency provides reasonable accommodation to applicants with disabilities.  If you need a reasonable accommodation for any part of the application and hiring process, please contact the Bethesda HelpDesk at (888) 478-4340; TTY/TDD: (800) 877-8339; or by email  The decision on granting reasonable accommodation will be made on a case-by-case basis.


To apply for this position, you must provide a complete Application Package which includes:


  1. Your Résumé - You are encouraged to use the USAJobs online resume builder to ensure that all required information is in your resume.  If you use your own résumé, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that include beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed.

  2. A complete Assessment Questionnaire

  3. Other supporting documents:

  4.      - Veterans Preference Documentation, if applicable

         - SF-50 (if you are a federal employee or have reinstatement rights as a federal employee)

         - PHS Commissioned Corps Officer must submit a copy of latest personnel order

         - College Transcripts (if the position has a positive education requirement)


Note:  You may submit an unofficial transcript or a list of college courses completed indicating course titles, credit hours, and grades received.  An official transcript from an accredited educational institution is required if you are selected for the position.


For Résumé and Application Tips visit:


The complete Application Package must be submitted by 11:59 PM (EST) on Monday, September 22, 2014


FDA Helpdesk
Phone: (888)478-4340
Fax: (478)757-3144
Agency Information:
OHR Bethesda Operations Center
7700 Wisconsin Ave
Bethesda, MD
20814 Fax: (478)757-3144


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful.  The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview.  We expect to make a selection within 45 days of the closing date of this announcement.

You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).

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