This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Secretary (OA)

Department:Department of the Army

Agency:U.S. Army Medical Command

Job Announcement Number:NEAG12128503742053

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$42,209.00 to $54,875.00 / Per Year

OPEN PERIOD:

Thursday, September 27, 2012 to Tuesday, October 09, 2012

SERIES & GRADE:

GS-0318-07

POSITION INFORMATION:

Full Time - Permanent

DUTY LOCATIONS:

1 vacancy in the following location:
Aberdeen Proving Ground, MD United StatesView Map

WHO MAY APPLY:

Current Army employees with competitive status (includes Army employees serving on a Career or Career-Conditional Appointment

JOB SUMMARY:

Civilian employees serve a vital role in supporting the Army mission.  They provide the skills that are not readily available in the military, but crucial to support military operations.  The Army integrates the talents and skills of its military and civilian members to form a Total Army.

About the Position:

 

This Secretary position is located at the U.S. Public Health Command, Occupational and Environmental Medicine, Office of the Director.

 

Aberdeen Proving Ground (APG) is home to 68 tenant organizations that play multiple roles supporting America’s warfighters.  Their many and varied missions include testing, chemical & biological defense, research & development, installation restoration, systems analysis & evaluation, foreign intelligence, calibration, packaging, health services & preventive medicine.  APG is also home to one of the finest teams of military and civilian scientists, research engineers, technicians, and administrators in the world.  For more information about the USAPHC, please visit the website at:  http://phc.amedd.army.mil

Because of the partnership with Picerne Military Housing, Department of Army civilian employees now have an option to rent family housing and enjoy the benefits of living on-post at Aberdeen Proving Ground, MD.  There are various floor plans available.  Selection is on a first-come first-served basis.  If you are interested in this housing option, please contact the Picerne Military Housing Leasing and Relocation Center at 877-276-6659.


 

Who May Apply:

 

Current Army employees with competitive status (includes Army employees serving on a career or career-conditional appointment)

KEY REQUIREMENTS

  • Must be a qualified typist. Type 40 wpm.
  • Temporary Duty (TDY) travel is 5%.
  • Background check required.

DUTIES:

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In this position, you will serve as Secretary (OA), providing clerical and administrative support to the Director of the U.S. Army Center of Health Promotion & Preventative Medicine.  Maintains the Director’s daily calendar, establishes priorities, schedule meetings and appointments, accepts or declines invitations.  Receives all calls and visitors, and determine the importance of business as to require personal attention of the Director, a Subject Matter Expert, or other staff.  Supervises and manages the Administrative support for the Director’s Office and other district support offices.  Plans and assigns work to be accomplished by subordinates, making revisions as required based on workload and priorities.  Reviews outgoing correspondence prepared by others for consistency in accordance with administrative guidelines, and as well as content, correct grammar, spelling, capitalization, punctuation, and appropriate format.  Compose non-technical recurring internal correspondence on a variety of topics obtained from staff, files and other sources.   Organize and maintain files and reference material.  Comply with security regulations in handling and storage security of classified material.  Generate awards in DCPDS at Director’s or other supervisor’s request.  Coordinate travel arrangements and prepare travel orders and vouchers.  Utilize Defense Travel System to make travel arrangements for the staff.  Operate office automation software systems to prepare technical reports, briefings, tables, forms and viewgraphs.  Record notes and/or minutes from staff meetings and conferences.   Utilize ATTAPS to input time and attendance.  Maintains, input, and verifies the time and attendance for all members of the organization.  


QUALIFICATIONS REQUIRED:

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Specialized experience: To Qualify applicants must possess one year of specialized experience equivalent to the next lower grade/level (GS-06).  Specialized experience is defined as: 1) Consolidating data from a variety of sources and putting them in an easy to use format and 2) Preparing correspondence for a manager's signature (i.e., editing, proofreading, and formatting).

 

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must meet the Time in Grade Restriction.

 

Time in Grade Restriction: Must have 52 weeks of Federal service at the next lower grade (or equivalent).


There is no education substitution at this grade level. 

Other Requirements:
Click
here for more information.

Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.

You will be required to provide proof of U.S. Citizenship.

One year trial/probationary period may be required.

Direct Deposit of Pay is Required.

 

HOW YOU WILL BE EVALUATED:

Your application package (resume, supporting documents, and responses to the questionnaire) will be reviewed to verify that you meet the basic eligibility and qualification requirements.  Your responses to the questionnaire will be used to evaluate your relevant personal, educational, and work experiences. Only the most recently submitted resume will be considered.

Interagency Career Transition Assistance Program (ICTAP).  The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.  If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if:  1) this vacancy is within your ICTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.  Well-qualified is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualification requirements for the position. Under competitive delegated examining, an ICTAP eligible will be considered well-qualified if they attain an eligibility rating of 90 or higher, not including points for veterans' preference. You must provide proof of eligibility with your application to receive selection priority.  Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.  Information about ICTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/ctap/index.asp

 


BENEFITS:

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The Department of Defense offers excellent benefits programs some of which may include:

  • Comprehensive health and life insurance
  • Competitive salaries
  • Generous retirement programs
  • Paid holidays, sick leave, and vacation time
  • Flexible work environment and alternate work schedules
  • Paid employment related training and education
  • Possible student loan repayment
  • Payment of licenses, certification, and academic degrees as applicable
  • Bonuses, incentives, and awards as appropriate for the job.


  • OTHER INFORMATION:

    Click here for more information.  

    • Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.


    • The Department of Defense (DoD) policy on employment of annuitants will be used in determining eligibility of annuitants. The DoD policy is available at http://www.cpms.osd.mil/ASSETS/E8AB932EA1E44617BAC7222922E42A62/DoDl140025-V300.pdf.

    • In accordance with section 9902(h) of title 5, United States Code, annuitants reemployed in the Department of Defense shall receive full annuity and salary upon appointment. They shall not be eligible for retirement contributions, participation in the Thrift Savings Plan, or a supplemental or redetermined annuity for the reemployment period. Discontinued service retirement annuitants (i.e. retired under section 8336(d)(1) or 8416(b)(1)(A) of title 5, United States Code) appointed to the Department of Defense may elect to be subject to retirement provisions of the new appointment as appropriate. (See DoD instructions 1400.25, Volume 300, at http://www.dtic.mil/whs/directives.)

    • Multiple positions may be filled from this announcement.



    HOW TO APPLY:

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    To apply for this position, you must provide a complete Application Package.
    Application packages must include:

    1. Your resume: If you submit a resume with inappropriate material e.g. photos, you will not be considered for this vacancy. Your resume may be submitted in any format. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). Resumes that do not contain this information will be marked as insufficient and applicants may not receive consideration for this position.
    2. Your responses to the questionnaire
    3. Additional required documents (see Required Documents section below)

    The complete Application Package must be submitted by 11:59 PM (EST) on Tuesday, October 09, 2012.

    To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the questionnaire. Please ensure you click the Submit My Answers button at the end of the process. 

    To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID 742053.  Fax your documents to 1-478-757-3144.

    If you cannot apply online:

    1. Click the following link to view and print the questionnaire  , View Assessment Questions

    2. Print the 1203FX form to provide your response to the questionnaire http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf, and (Note: If you submit your application  via fax, beginning in Section 25, the question number will not correspond with the number on the 1203-FX.  Please continue marking your responses to the questions in sequential order.)

    3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.

    The Department of the Army provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Requests for reasonable accommodation are made on a case-by-case basis.



    REQUIRED DOCUMENTS:

    The following documents are required:

    • Resume: If you submit a resume with inappropriate material e.g. photos, you will not be considered for this vacancy. Your resume may be submitted in any format. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). Resumes that do not contain this information will be marked as insufficient and applicants may not receive consideration for this position.
    • If the position has an education requirement or you are qualifying based on a combination of education and experience or solely on education, you must submit your college transcripts with your application
    • You MUST submit documents verifying your eligibility with your application package. These documents may include, but are not limited to: for current employment verification, a SF-50 or DD3434; for MSP claims, PCS orders and marriage certificate; for verification of Veteran status, DD214 (which indicates character of service), SF-15, VA Letter as applicable and/or Activation/Deactivation orders.

    If you fail to provide these documents, you will be marked as having an incomplete application package and will not be considered any further. 

    PLEASE NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office.   Some supplemental documents like military orders and marriage certificates may contain personal information for other than the applicant. These documents may be sanitized to remove such personal information before submission with the application. Applicants may be asked to provide an un-sanitized version of the documents upon selection to confirm eligibility.

    AGENCY CONTACT INFO:

    Central Resume Processing Center
    Phone: (410)306-0137
    Email: APPLICANTHELP@CONUS.ARMY.MIL
    Agency Information:
    W03H24 US Army Public Health Command
    Edgewood Area
    Aberdeen Proving Ground, MD
    21005

    WHAT TO EXPECT NEXT:

    Once the application process is complete, a review of your application will be made to ensure you meet the job requirements.  To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire.  The numeric rating you receive is based on your responses to the questionnaire.  The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required of this position.  Please follow all instructions carefully.  Errors or omissions may affect your rating. 

      

    To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select My Applications, and click on the more information link under the application status for this position.

     

    If no email address is provided, you are responsible for checking status updates and notifications in Application Manager.  Hard copy notifications will not be sent to you.

     

    For questions regarding the status of your application, eligibility or qualifications determination contact: applicanthelp@conus.army.mil


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    Job Announcement Number:

    NEAG12128503742053

    Control Number:

    327195100