This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Supervisory Financial Management Specialist

Department:Department Of Justice

Agency:Offices, Boards and Divisions

Job Announcement Number:COPS-12-008 (DC) DEU

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$105,211.00 to $136,771.00 / Per Year


Tuesday, September 25, 2012 to Tuesday, October 16, 2012




Full Time - Permanent




1 vacancy in the following location:
Washington DC Metro Area, DC United States


United States Citizens


If you wish to be considered under merit promotion procedures, please see vacancy announcement COPS-12-007(DC) MPP.


This position is located in the Administration Division, Deputy Director for Management Services directorate, Office of Community Oriented Policing Services (COPS) U.S. Department of Justice. Incumbent serves as a Supervisory Financial Management Specialist (Deputy Financial Officer) in the Finance Business unit and reports to the Financial Officer.


  • You must be a U.S. Citizen or National.
  • Resume and supporting documents (See How To Apply section).
  • You may be subjected to undergo a urinalysis for a drug test.
  • Moving and Relocation Expenses are not authorized.
  • You must undergo a pre-employment security investigation.


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Incumbent directs and manages financial programs and functions with staff involved in performing a variety of financial and fiscal management functions. The business unit consists of staff accountants, financial and fiscal specialists, and other related financial and fiscal technical positions. Incumbent provides daily supervision of the staff in the performance of assigned responsibilities and reviews workload assignments to define and adjusts work to meet program timelines and project priorities.

Specifically, incumbent oversees financial, audit and fiscal programs involved in administering COPS operations; plans, supervises, manages the daily accounting and financial programs for COPS grant obligations, activities with the Justice Management Division as well as the Office of Comptroller, Office of Justice Programs; works with IT staff members to identify IT solutions to financial issues and challenges; provides daily supervision to the teams in the monitoring of grantees' drawdown’s from undelivered orders, ensures COPS Office appropriations are obligated in accordance with legislative regulations and develops quality control measures and standard operating procedures related to audit findings and resolution of findings by auditors and evaluators.

Additionally incumbent may serve as the COPS focal point for audit liaison and other external inspection and evaluation activities and assists the Financial Officer in directing and managing a variety of financial programs services in support of COPS administrative programs including the management and administration of travel, training, and related financial and budget programs.

Incumbent examines, interprets, and reviews accounting data, records and reports pertaining to multiple accounts in several accounting systems or subsystems and is an expert in the application of various accounting and financial systems. Incumbent also performs financial audits of accounts and financial records to certify or attest financial statements and is responsible for developing and implementing financial systems and programs for the COPS Office. Develops constructive recommendations for improvements within the audit program and assists the Financial Officer in implementing an efficient and effective COPS grants monitoring and financial program.

As first-line supervisor, incumbent provides technical direction, assignment and prioritizing of work and performs the administrative and human resource management functions relative to the staff supervised including position management, hiring, performance management and evaluation and training.

Establishes guidelines and performance expectations for staff members, which are communicated through the formal employee performance management system. Provides informal feedback and periodically evaluates employee performance. Provides advice, counsel, and/or instruction to staff members on both work and administrative matters. Interviews candidates for positions to be filled in the organization; recommends or or approves appointments, selections, or reassignments to positions as directed by the Financial Officer.

Additionally, effects disciplinary measures as appropriate to the authority delegated in this area and carries out Equal Employment Opportunity (EEO) policies and program activities.

May act as the Financial Officer when necessary and represents the Financial Officer at senior level meetings and briefings.


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Qualifying experience for the GS-14 level includes one year of specialized experience at least equivalent to the GS-13 level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position.

Examples of specialized experience are managing and supervising staff, overseeing financial operations and performing financial program oversight.

In addition to the above listed specialized experience, applicants that have one year of specialized experience in financial program oversight at the complexity level equivalent to GS-13 with the following: Ability to manage a staff responsible for analyzing accounting data, evaluating financial operations and providing financial oversight; skill in applying theory, concepts, principles of Generally Accepted Accounting Principles and Auditing Principles to develop and resolve highly complex or novel financial audit issues and findings will receive further consideration.



For Competitive Applicants/All US Citizens:  If you meet the qualifications, you will be rated and ranked under Category Rating procedures. The category assignment is a measure of the degree in which your background matches the competencies required for this position. Candidates will be ranked into 3 categories: Best-Qualified; Highly-Qualified; and Qualified.

Qualified candidates will be assigned to a quality category. The category assignment is a measure of the degree in which your background matches the competencies required for this position as listed above. 


Once the application process is complete, a review of your resume and supporting documentation will be made to determine if you are qualified for this job. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required for this position. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your rating. All applicants' qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics).

Please respond to each KSA and submit with your application:

For each KSA, choose the statement from the Level Descriptions that best describes your experience and/or training in that task. Select only one letter for each task and if you wish, explain in further details your experience and/or training related to each KSA.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing this task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I have supervised performance of this task or is normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

1. Ability to manage a staff responsible for analyzing accounting data, evaluating financial operations and providing financial oversight.
2. Skill in applying theory, concepts, principles of Generally Accepted Accounting Principles and Auditing Principles to develop and resolve highly complex or novel financial audit issues and findings.
3. Knowledge of federal budget processes sufficient to assist with the formulation of budget estimates.
4. Ability to establish and maintain effective working relationships with program offices and senior management to accomplish the goals and objectives of the organization.

5. Knowledge of financial management programs, principles, and policies related to the federal government, including those related to grants management programs.
6. Ability to effectively prepare and present comprehensive reports and recommendations to a diverse audience both orally and in writing.




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The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework, life insurance; health benefits; and participation in the Federal Employees’ Retirement System.  This link provides an overview of the benefits currently offered to Federal employees


 - If you are an eligible Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) applicant, you may apply for special selection over other applicants for this position. Individuals who have special priority selection rights under CTAP or ICTAP must be well qualified for the position. To be well qualified, applicants must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria, not including veterans’ preference points, if applicable. CTAP and/or ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a recent (or last) performance appraisal; a "Notice of Personnel Action" (SF-50) documenting separation; or, if applicable, an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456.  

- If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.   For more information on veterans’ preference see  

- The Department of Justice is an Equal Opportunity Employer. Except where otherwise provided by law, there will be no discrimination because of color, race, religion, national origin, politics, marital status, disability, age, sex, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism.  

- The Department of Justice welcomes and encourages applications from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department.  

- The Department provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing specialist listed in the vacancy announcement. The decision on granting reasonable accommodation will be made on a case-by-case basis.

- In addition to applying through competitive procedures certain applicants with disabilities may be considered non-competitively under a Schedule A hiring authority. To qualify for employment under Schedule A, an applicant must provide proof of disability and certification of job readiness. As proof of disability and certification of job readiness, applicants may provide records, statement, or other appropriate information issued from a licensed medical professional (e.g., a physician or other medical professional duly certified by a State, the District of Columbia, or a U.S. territory to practice medicine); a licensed vocational rehabilitation specialist (i.e., State or private); or an Federal agency, State agency, or an agency of the District of Columbia or a U.S. territory that issues or provides disability benefits. Proof of disability and certification of job readiness must be included in the application package. For more information and proof required see


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Your resume must include full employment information such as periods of employment, month and year position(s) started and ended, title of position(s), employer’s name and address, hours worked, description of duties, salary, etc.

The complete Application Package must be postmarked by 11:59 PM (EST) on the closing date of this announcement.


Resume, KSA Assessment questions and answers and all supporting documentation should be mailed to:

US Department of Justice


145 N. Street, Suite 9W300

ATTN:  Diane Cochuyt

Washington, DC  20530


The following documents are required and must be received by the closing date of this announcement:

1. Your Résumé
2. Other supporting documents: 
         - This is not an automated application – submit question number, question, and answers on plain
            bond paper and attach to your resume.         

         - Veterans Preference Documentation, if applicable         

         - College transcript(s), if qualifying based on education
         - SF-50, Notification of Personnel Action; and

         - Most recent Performance Appraisal (if applying as a status candidate with current or former
           Federal   service under Merit Promotion procedures).

Your resume must include full employment information such as periods of employment, month and year position(s) started and ended, title of position(s), employer’s name and address, hours worked, description of duties, salary, etc.


Diane L. Cochuyt
Phone: (202)305-9736
Agency Information:
US Department of Justice
145 N Street NE
Washington, DC


Once the application and all supporting documentation have been received rating of all material will take place and based upon your score, you may be referred to the hiring official.  If your name is referred to the hiring official, you may be contacted directly by the office for a possible interview.  You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).

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Job Announcement Number:

COPS-12-008 (DC) DEU

Control Number: