This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Secretary (OA)

Department:Department Of Agriculture

Agency:National Institute of Food and Agriculture

Job Announcement Number:NIFA-M12N-0023

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$42,209.00 to $54,875.00 / Per Year

OPEN PERIOD:

Monday, September 17, 2012 to Friday, September 21, 2012

SERIES & GRADE:

GS-0318-07

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

07

DUTY LOCATIONS:

1 vacancy in the following location:
Washington DC, DC United StatesView Map

WHO MAY APPLY:

This vacancy is open to current federal employees with competitive status, VEOA eligibles, reinstatement eligibles, and those eligible under noncompetitive or special appointing authorities in the local commuting area.

JOB SUMMARY:

The National Institute of Food and Agriculture (NIFA) is the Federal component of a nationwide extramural research, educational, and outreach system which supports the global, science-based agricultural enterprise and accomplishes its missions in partnership with land-grant universities and other academic and scientific organizations. To learn more about NIFA, please visit http://www.nifa.usda.gov.

This position is located in the Planning, Accountability and Reporting Staff (PARS), Office of the Director.  PARS is responsible for agency and national strategic planning and accountability, as well as provide policy analysis for research, education, and extension grants along with the financial assistance programs of the Agency.  PARS is responsible for Agency adherence to the Government Performance and Results Act (GPRA), the OMB PART, AREERA Plans of Work, and the Multi-State Research Program.

KEY REQUIREMENTS

  • You must be a U.S. Citizen to apply for this position
  • Suitable for Federal employment, determined by a background investigation
  • You must be able to type a minimum of 40 words per minute

DUTIES:

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Receives visitors and telephone calls to the Office. Determines nature of call or business of visitors and initiates appropriate action.

 

Maintains the supervisor's calendar; schedules appointments and meetings based upon personal knowledge of the supervisor's workload and current issues of importance.

 

Responds to requests for information concerning unit functions.

 

Reads incoming correspondence, publications, regulations, and directives which may affect the office.   Determines those that can be acted upon personally and takes necessary action.

 

Uses office automation software packages and equipment to type, edit, and format letters, memoranda, reports, manuscripts, research documents, charts, graphs, and/or forms. Types documents from rough draft into final form, ensuring accuracy with regard to format, spelling, grammar, punctuation, and distribution of copies.  

 

Reviews documents prepared for the signature of or requiring coordination by the supervisor for conformance with regulations, grammar, format, and special policies.

 

Maintains control records on incoming correspondence and action documents and follows up on work in progress to insure timely reply or action.

 

Makes necessary arrangements for travel, including arranging schedule of visits, making reservations, notifying organizations and officials to be visited, and submitting travel vouchers and reports.

 

Establishes and maintains the office filing system to meet program needs for information storage and retrieval.

 

Coordinates office activities with secretaries of other offices/organizations to ensure products are completed in a timely manner.

 

Sets up meetings, planning sessions and conferences, and prepares and disseminates research plans, reports, and other information to participants.

 

Verifies office expenditures against reports provided for discrepancies; distributes reports to appropriate staff members for review; and resolves discrepancies as they arise.

 

 


QUALIFICATIONS REQUIRED:

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To qualify at the GS-07 grade level, applicants must possess one year of specialized experience comparable to GS-06 which is directly related to the work of this position and which has equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. For this position, Specialized experience is fulfilled by the following: experience scheduling appointments and maintaining a calendar, screening calls and visitors, and arranging conferences and meetings; coordinating travel arrangements and processing travel vouchers; reviewing and routing incoming and outgoing correspondence and documents; utilizing automated systems and data bases to generate reports and maintain files; and recording time and attendance.

Education cannot be substituted for experience at this grade level.


Applicants must be able to type a minimum of 40 words per minute.

 

Please submit you most recent SF-50 showing your grade and step. Preferably your most recent promotion or within grade increase.

 

Time-in-grade restrictions apply for all candidates considered under Merit Promotion.

 

Qualification requirements must be met within 30 days of the closing date of this vacancy announcement.

Selections are typically made within 30 days of the closing date of the announcement.

HOW YOU WILL BE EVALUATED:

Qualified candidates will be placed for selection consideration into three categories:  Best Qualified, Well Qualified or Qualified.  Your resume will be reviewed and compared against your responses to the online questionnaire.  We strongly encourage you to answer every question that accompanies this vacancy, as your responses will better highlight your specific qualifications. You will be evaluated based on the following:

1.    Knowledge of correspondence requirements to check for proper grammar, spelling and punctuation and to review/edit documents for conformance with formats and procedural requirements.

2.   Skill in written communication.

3.    Skill in using office automation and software technology to perform clerical/office support duties. 

4.    Skill in working independently.

5.    Skill in coordinating administrative duties and support.

6.    Ability to communicate orally.

 

    Please note that your resume must thoroughly support your responses to the assessment questionnaire.  High self-assessment in the applicant questions that is not supported by information in your resume may eliminate you from best-qualified status and subsequent referral to the selecting official.

    Displaced/Surplus Employees:  Individuals eligible under the USDA Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) must be well qualified for the position to receive consideration for special priority selection.  CTAP and ICTAP eligibles within the local commuting area will be considered well qualified if the applicant meets the basic eligibility requirements and all selective factors, and is rated in the Well Qualified Category as described in the How You Will Be Evaluated section.  Employees seeking CTAP/ICTAP eligibility must submit a copy of the agency notice, a copy of their most recent performance rating and a copy of their most recent SF-50 noting current position, grade level and duty location.  Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.  
    CLICK HERE for additional information on CTAP and ICTAP.


BENEFITS:

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A benefits package is authorized for this position. CLICK HERE for more information concerning federal benefits.

 



OTHER INFORMATION:

Selective Service System:
Males over age 18 who were born after December 31, 1959, must have registered with the Selective Service System (or have an exemption) to be eligible for Federal employment.
CLICK HERE for further information.

Optional Form 306, Declaration for Federal Employment:
If you are selected for this position, you will be required to complete this form before an offer may be made.
CLICK HERE to access the Optional Form 306.

Financial Disclosure Requirement:
The Research, Education and Economics (REE) agencies inspire public confidence in our missions by maintaining high ethical principles. Employees are subject to Federal government-wide regulations and statutes as described on the
REE Ethics Webpage. You may be required to submit a financial disclosure report if hired for this position.

False Statements:
If you make a false statement in any part of your application, you may not be hired; may be fired after beginning work; or may be fined or jailed.

Reasonable Accommodation:
Reasonable accommodation is provided to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, or have questions regarding reasonable accommodation and/or accessibility for any part of the application and hiring process, please contact the Disability Program Manager on 202-720-6161 or through the DC Relay Service on (202) 855-1234 (TDD). The decision to grant reasonable accommodation is made on a case-by-case basis.


HOW TO APPLY:

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Your application package must be complete by 11:59 p.m. (EST) on Friday, September 21, 2012.  You must apply online or by fax (see below for details).  Applications sent by mail (including e-mail) or hand-delivered will not be accepted.  Certain individuals are entitled to file a late application and must contact the Agency Contact listed below for details and application instructions.

Choose either Option A or Option B to apply for this position:

Option A:  Online Application

Click the Apply Online button to create an account or log in to your existing USAJOBS account.  From USAJOBS, you will be routed to Application Manager.  Follow the prompts to complete the occupational questionnaire and upload (or reuse) supporting documents.  You must click the Submit My Answers button at the end of the process.

If you need technical assistance with the online application process, please send an e-mail to ApplicationManagerHelpDesk@opm.gov.

Note: To return to a previously saved or incomplete application, use the following link:  https://applicationmanager.gov/.  Track your progress to a Complete Application Package using the My Application Packages checklist and status displays in Application Manager.

To fax supporting documents that you are unable to upload:
1. Click here to print a fax cover page

2. Complete all blocks on the cover page using Vacancy ID 743897.  Documents will not be processed if information is missing.
3. Fax the completed cover page and your documents to 1-478-757-3144.

Option B:  Fax

If you cannot apply online, follow these steps to fax your complete application package.

1. Click the following link to print the occupational questionnaire View Occupational Questionnaire
2. Print the 1203FX form, which you will use to provide your responses to the occupational questionnaire, and  
3. Fax the completed 1203FX (all 6 pages), your resume, and supporting documents (including those specified in the Required Documents section below) to 1-478-757-3144.  The 1203FX will serve as the cover page for your fax transmission and must be placed on top of all other documents.  



REQUIRED DOCUMENTS:

The following documents are required:

  • Assessment questionnaire (completed online or submitted by fax using the 1203FX)
  • Resume (OF-612 will not be accepted) 


In addition, you may also need to submit supplemental documentation (as outlined below).  Failure to submit supplemental information by the closing date of this announcement will result in the loss of the particular consideration you are requesting.

Merit Promotion:  If you are a current or previous Federal employee with competitive status and would like to be considered for this position, you MUST submit a copy of your most recent SF-50 and performance appraisal.  Additionally, if you are requesting consideration for non-competitive eligibility, but do not yet hold the full performance level of this position, you must submit an SF-50 that documents your full performance level.  Failure to do so may cause you to lose consideration for this position.

Special Hiring Authorities:  To be considered under special hiring authorities (e.g. Schedule A, VRA, 30% or More Disabled Veteran's Program, etc.), you must submit documentation that provides evidence of this eligibility.  For further information click here.

Veterans Employment Opportunities Act of 1998 (VEOA):  If you are applying to this position based on your eligibility through the Veterans Employment Opportunities Act of 1998, you must submit documentation to support your eligibility.  Generally, this will be your DD-214.

AGENCY CONTACT INFO:

Wahkeela Hines
Phone: (301)504-2373
Email: WAHKEELA.HINES@ARS.USDA.GOV
Agency Information:
National Institute of Food and Agriculture
800 9th Street SW
Washington, DC
20024

WHAT TO EXPECT NEXT:

Once your complete application package (including all required documents) is received, we will conduct an evaluation of your qualifications and determine your ranking.  The best qualified candidates will be referred for further consideration and possible interview.  You will be notified of the outcome.

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Job Announcement Number:

NIFA-M12N-0023

Control Number:

326123600