In order to be qualified for this position, you must be able to type 40 words per minute with three or fewer errors in a five minute sample and must have experience and/or training using word processing, database management, electronic spreadsheet, electronic mail, electronic calendar, and/or other types of office automation software, for composing, drafting, editing or finalizing documents, accessing files, formatting reports, tracking time and attendance, and/or creating directories and logs.
Minimum Requirement for GS-6
One year of full-time specialized experience equivalent to the GS-5 grade level in the federal government that included ALL of the following: maintaining office attendance records or scheduling; making arrangements for meetings; typing correspondence using correct grammar, punctuation and format; screening incoming correspondence; receiving phone calls or visitors; and filing office documents.
Minimum Requirement for GS-7
One year of full-time specialized experience equivalent to the GS-6 grade level in the federal government that included ALL of the following: maintaining and scheduling appointments or meetings for management; preparing agendas or other background materials for meetings; proofreading outgoing correspondence to ensure correct grammar, spelling, and formatting errors; typing final draft of correspondence and reports; reviewing incoming documentation to determine the appropriate action; providing receptionist services; and maintaining an office filing system.
Minimum Requirement for GS-8
One year of full-time specialized experience equivalent to the GS-7 grade level in the federal government that included ALL of the following: creating presentations, reports, memos, and briefings on own initiative, based on the knowledge of the supervisors views and needs; editing documents or correspondence to ensure proper use of grammar, spelling, and syntax; maintaining an office calendar, including independently scheduling appointments for staff; procuring supplies and services for an office using established procedures; screening incoming calls and visitors to determine the nature of their visit and the appropriate party to which to direct their inquiry; and providing advice and guidance to staff on administrative matters to staff.
ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.
Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:
Only experience obtained by the closing date of this announcement will be considered.
Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).
HOW YOU WILL BE EVALUATED:
- Skill in providing administrative support to an office
For Merit Promotion Applicants - If you meet the qualification requirements based on your online application and are found to be among the top candidates you will be referred to the selecting official for further review.
Once the application process is complete, a review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required for this position. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your rating. All applicants' qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
- Information Management/Organization
- Written Communication
- Verbal Communication
For Competitive Applicants/All US Citizens: If you meet the qualifications, you will be rated and ranked under Category Rating procedures. The category assignment is a measure of the degree in which your background matches the competencies required for this position. Candidates will be ranked into 3 categories: Best Qualified; Well Qualified; and Qualified.
The Category Rating Process does not add veterans preference points or apply the rule of three, but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-9 level or higher).
Qualified candidates will be assigned to a quality category. The category assignment is a measure of the degree in which your background matches the competencies required for this position as listed above.