This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Management and Program Assistant

Department:Department Of Transportation

Agency:Federal Aviation Administration

Job Announcement Number:ASW-ATO-12-522-28016

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$34,237.00 to $67,573.00 / Per Year

OPEN PERIOD:

Thursday, August 30, 2012 to Monday, September 3, 2012

SERIES & GRADE:

FV-0344-D/F

POSITION INFORMATION:

Full Time - Permanent

DUTY LOCATIONS:

1 vacancy - Houston Metro Area, TX

WHO MAY APPLY:

U.S. Citizens Commuting Area - Houston, Texas Local Commuting Area

JOB SUMMARY:

The Next Generation of Flight is Underway - and you can be part of it! We need you and your fresh ideas to shape the air transportation system of tomorrow, and the way America flies. Come be a part of the new generation in aviation, an industry that is absolutely critical to this nation's economy and security.

The Next Generation Air Transportation System (NextGen) is a fundamental transformation of our nation's airspace system. It uses 21st century technologies to meet future demands, avoid gridlock in the sky and on the runways, further improve safety, and protect the environment. For more information on NextGen, watch this brief introduction : NextGen Introduction


About the FAA         Employment Information

Business Component: Air Traffic Organization, Technical Operations, Central Service Area, Houston ARTCC (ZHU) District, AJW-CL

Additional Salary Information: Salary range includes locality payment of 28.71%. Salary Range for FV-D: $34,237 - $51,355 Salary Range for FV-E: $39,385 - $59,078 Salry Range for FV-F: $45,049 - $67,573

No Permanent Change of Station (PCS) payments are authorized.

KEY REQUIREMENTS

  • U.S. Citizen
  • Promotion Potential: No (see note below)
  • Some, all, or none of the candidates may be interviewed.
  • Bargaining Unit: Yes

DUTIES:

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FV-D Duties: Performs basic tasks in support of the office's administrative functions under the close direction of a manager or more experienced employee. Applies basic knowledge and limited experience in performing a variety of tasks that support the office's administrative programs, policies, and procedures. Assignments may include: compiling and tracking data; maintaining records; scheduling meetings; receiving visitors; responding to telephone inquiries; typing and reviewing correspondence; and providing standard information on administrative policies. Compiles and consolidates information, and prepares reports for review. Has a limited understanding of how administrative financial, and other business support assignments contribute to the activities of the organizational unit. Applies analytical processes to programs such as space management, travel administration, overtime usage trends, leave usage, etc. to provide reports and data to management for decision making. Assists in preparing administrative directives or revisions needed to implement recommendations. Prepares administrative articles, reports and briefing items. Regularly coordinates with a manager to plan time, prioritize tasks, and use assigned resources. Work is reviewed regularly.

FV-E/F duties: Plans, develops, monitors, and executes actions required to manage the office's administrative functions. Provides support to supervisors, managers, and other employees in day-to-day operations; which may include several of the following areas: fiscal management, travel, management information systems, contract administration, property management, procurements and overall office management. Typical specialized assignments may include: preparing and managing correspondence; compiling, tracking, and analyzing information for a wide variety of programs, entering and tracking budget expenditures; purchasing and inventory; establishing; organizing and managing files, documents, and records, providing advanced computer assistance, scheduling meetings, managing time and attendance; providing written or oral explanations of organizational policies, coordinating the implementation of new office policies and systems, maintaining calendars and travel records and arrangements. Interprets guidelines, compiles and consolidates information, and prepares reports for assigned programs. Provides management assistance on the operations of assigned programs and the interrelationships of such programs. Provides guidance to office on travel regulations and ensures the office's travel administration, overtime usages trends, leave usage, etc. Tracks all financial, personnel, supply, and other such transactions through the office in both electronic and paper form. Assists in the preparations of budget estimates, justification statements, and budget execution plans. Applies experience and detailed knowledge to plan and accomplish assignments for projects/programs. Performs tasks independently. Modifies and maintains automated systems for tracking obligations and expenditures of funds throughout the execution phase of the annual operating budget (REGIS, DELPHI, PRISM and PCPS and MS Excel, Word and PP). Reviews budget data for accuracy of technical treatment and format, mathematical accuracy, and conformance with budget policy and guidance. Serves as a liaison between other offices, internal and external to the Air Traffic Organization. Resolves most problems and work issues without the assistance of a manager referring only those that cannot be resolved. Provides general administrative guidance to the staff and keeps manager informed of any issues. Serves as a liaison between other offices, internal and external to ATO, including Services Centers and FAA headquarters. Work is reviewed periodically, typically through status reports and at completion to ensure timeliness and all aspects of quality.


QUALIFICATIONS REQUIRED:

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To qualify for this position at the FV-D level, you must demonstrate in your application that you possess at least 6 months of progressively responsible general experience. Such experience would involve skills in performing basic tasks in support of administrative programs; maintaining automated systems to track and report data; compiling and updating data; preparing and reviewing correspondence; maintains records; and assisting in the areas of financial support, personnel matters, personal property, travel administration and other office programs; (OR)

Education Substitution at the FV-D Level: Successful completion of education 1 year above high school in any field.

To qualify for this position at the FV-E level, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to the next lower level (FV-D/FG/GS-3-6) in the normal line of progression. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. Examples of specialized experience includes but is not limited to: skills in planning and managing the office's daily administrative functions; maintaining automated systems to record, reconcile, validate, and track data; identifying and resolving discrepancies; performing various analytical studies; interpreting and providing guidance; and performing multiple and varying assignments in the areas of financial support, personnel matters, personal property, travel administration, and other office programs.

To qualify for this position at the FV-F level, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to the next lower level (FV-E/FG/GS-7/8) in the normal line of progression. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. Examples of specialized experience includes but is not limited to: skills in planning and accomplishing basic and routine tasks in support of administrative programs; utilizing automated systems to track, reconcile, and report data; compiling and analyzing data; preparing and managing documents; and supporting the office in the areas of financial support, personnel matters, personal property, travel administration and other office programs.

To qualify based on education, you must submit a COPY of your high school or college transcripts or certificates. Failure to do so will result in loss of consideration. If selected, official transcripts will be required prior to employment. Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education.

Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited U.S. educational institution in terms of equivalency to a degree acquired at an American college or university. A copy of the evaluation results must be included in your application package. If you do not include a copy of the evaluation as part of your application package, your foreign education will not be considered.

Refer to OPM's Operating Manual Qualification Standards at, http://www.opm.gov/qualifications/standards/group-stds/gs-cler.asp, for more information.

In the text box following each Knowledge, Skill, and Ability (KSA), please provide a brief explanation of your possession of the applicable KSA. Include the name, title, organization name, and phone number of at least one reference that can be contacted for further verification of your level of capability.


We are not accepting applications from noncitizens.

IMPORTANT: Ensure that your work experience supports your Knowledge, Skills and Abilities (KSA) answers. Your answers and associated work experience will be evaluated further to validate whether the answers that you selected are appropriate. Answers may be adjusted by a Human Resource Specialist as appropriate.

HOW YOU WILL BE EVALUATED:



Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated.

Knowledge, Skills and Abilities (KSA)

1. Skill in using computer software applications to prepare correspondence, spreadsheets, presentations, graphs, etc., and to support management in tracking and managing various administrative and operations programs and projects.

2. Ability to communicate and work collaboratively with others and to establish and maintain positive working relationships.

3. Ability to plan, organize, prioritize, and complete multiple work assignments with competing deadlines.

4. Ability to analyze, validate, and correlate data as well as interpret and apply procedures, regulations, and policies.

5. Knowledge of administrative practices and procedures for office management functions, such as preparing and editing correspondence, file management, document control, etc.


BENEFITS:

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FAA offers an excellent comprehensive benefits programs. To learn more about the federal government benefits, please click here.

OTHER INFORMATION:

We may use this vacancy to fill other similar vacant positions.
Travel may be required.
Position may be subject to a background investigation.
A one-year probationary period may be required.
As a condition of employment, male applicants born after December 31, 1959, must certify that they have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.
Direct deposit of pay is required.

As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all external announcements. Therefore, as an applicant for this external announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include work history that describes how you meet the answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate. Your answers may be adjusted by a Human Resource Specialist as appropriate.

FAA's CORE COMPENSATION PLAN
This position is covered by the FAA Core Compensation plan. Additional information about core compensation is available on the following website: https://employees.faa.gov/org/staffoffices/ahr/program_policies/policy_guidance/hr_policies/hrpm/hrpmtoc/#comp

Requirement for Security Clearance: Selection and placement are contingent upon waiver or completion of satisfactory security requirements. For Low-Risk (1), this position requires completion and favorable adjudication of a National Agency Check and Inquiry (NACI) background investigation prior to appointment, unless a waiver is obtained.

Receipt of Applications: Applicant MUST apply on-line to receive consideration for this vacancy announcement. Faxed, mailed or e-mailed applications CANNOT be accepted.

Incomplete Application: Please follow all instructions carefully. Error or omissions may affect your rating or further consideration for this vacancy.

Promotion Potential:
This position may be filled at the FV-D or FV-E or FV-F Pay Band.
If selection is made at the FV-D or FV-E Pay Band, future promotions may occur without further competition, if and when there is higher level work to be performed, the manager makes the decision to promote based on the needs of the organization. There is no mandatory requirement to be promoted to the next pay band level.


This is a bargaining unit position.

Links to Important Information: Locality Pay, COLA, Citizenship, Financial Disclosure

HOW TO APPLY:

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You must apply online to receive consideration. Your application must have a status of "Submitted" by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must have a status of "Submitted" each time a referral list is created in order to receive consideration for positions associated with register.

IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.

We strongly encourage applicants to utilize the USAJOBS resume builder in the creation of resumes.

Please ensure EACH work history includes ALL of the following information:
  • Job Title (include series and grade if Federal Job)
  • Duties (be specific in describing your duties)
  • Employer's name and address
  • Supervisor name and phone number
  • Start and end dates including month and year (e.g. June 2007 to April 2008)
  • Full-time or part-time status (include hours worked per week)
  • Salary

  • Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible.

    You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies. Please see this guide, Document Upload Guide, for more information on uploading and re-using the documents in your applications.

    Forms:
    • SF-15  : Application for 10-Point Veteran Preference


REQUIRED DOCUMENTS:

All Veterans: You must submit a DD Form 214, Military Discharge (Member Copy 4 or equivalent). If you are claiming 10 point preference, in addition to your DD Form 214, you must submit a completed SF-15 and supporting documents outlined on the SF-15. Documents must be uploaded or faxed to the Servicing Human Resource Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

If you are claiming 10 point preference and submit a DD Form 214 but fail to submit the supporting documents outlined on the SF-15, you will be assessed as a 5 point preference eligible if your DD Form 214 reflects you have the service qualifying for tentative preference (i.e. served in a war, campaign or expedition). Documents must be uploaded or faxed to the Servicing Human Resource Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

Veterans on active duty claiming veterans' preference: You will be granted a tentative preference if your application shows that you have the required service (i.e. served in a war, campaign or expedition). Prior to being appointed, you must provide to the Servicing Human Resource Office a DD Form 214 documenting that the service was honorable or general. If you are on terminal leave, you must provide documentation certifying authorized terminal leave.

On-line application and supporting documents MUST be recieved by the closing date on this announcement.

Special Note:
No selection is final unless a candidate receives a firm written notice from the servicing Human Resources Management Office.

AGENCY CONTACT INFO:

Paula Perez, Human Resources Specialist
Phone: (817) 222-5847
Fax: 817 222-5852
Email: Paula.Perez@faa.gov
Agency Information:
Federal Aviation Administration
Southwest Region
2601 Meacham Blvd, Rm 246
Employment Services Branch
Fort Worth, TX
76137-4298
US
Fax: 817 222-5852

WHAT TO EXPECT NEXT:

Candidates for FAA positions are evaluated using our Automated Vacancy Information Access Tool for Online Referral (AVIATOR) system. AVIATOR compares your skills and experience as described in your application with the requirements of the position. If you are found to be an eligible, highly-qualified candidate, you will be referred to the selecting official for further consideration. (In some cases, individuals with priority for special consideration must be considered and selected before other candidates.) Whether or not you are contacted for an interview depends upon the location of the position and the judgment of the selecting official.

Important - If you make any change to your application, you must resubmit it. If you change your application and do not resubmit it, your changes will not be considered part of your application package, and your previous application will be considered.

FAA is an Equal Opportunity Employer

All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify us. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on www.faa.gov/acr or by contacting the local FAA Civil Rights Office.

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Job Announcement Number:

ASW-ATO-12-522-28016

Control Number:

325351100