This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Executive Correspondence Officer

Department:Judicial Branch

Agency:Administrative Office of the U.S. Courts

Job Announcement Number:13-DD-678647

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$74,872.00 to $140,321.00 / Per Year


Thursday, November 01, 2012 to Friday, November 16, 2012




Full Time - Excepted Service Permanent


1 vacancy - Washington DC, DC United StatesView Map


This vacancy is open to current or former federal employees who live in the Washington, DC commuting area and employees of the Federal Judiciary (AO or U.S. Courts) nationwide.


The Administrative Office of the United States Courts (AO), the central support agency for the Judicial Branch of the Federal government, provides a broad range of administrative, legal, financial, management, program, and information technology services to the federal courts nationwide. The AO is proud to serve and support the Judiciary in carrying out its constitutional mission to provide equal justice under law.


The AO is seeking a highly skilled professional to serve as the agency’s Executive Correspondence Officer.  The position is located in Washington, D.C., and is part of the Director/Deputy Director’s Office. The Executive Correspondence Officer is responsible for managing the AO’s correspondence system, including screening, assigning, tracking, and reviewing outgoing and incoming correspondence.  In addition to overseeing the day-to-day operations of the correspondence unit, the Officer also is responsible for the electronic distribution of communications judiciary-wide, for coordinating responses agency-wide, and for maintaining the AO’s automated correspondence tracking system.

This position is classified and paid under a broad-banded compensation system.  Salary is commensurate with experience.  AO employees are eligible for Federal and Judiciary benefits.   

This position is designated as confidential or policy-determining under the Administrative Office (AO) Personnel Act, Section 3(a)(5)(B) and, as such, is not covered by the AO’s personnel regulations developed under the AO Personnel Act of 1990.



  • U.S. Citizenship is required.
  • Successfully completion of a background investigation is required.
  • Periodic re-investigations are conducted.
  • All requirements must be met by the closing date of this announcement.
  • More than one selection may be made from this announcement.


Back to top

The incumbent of this position serves as the agency’s program administrator for developing and implementing the AO’s correspondence policies and managing the agencies correspondence tracking system, including correspondence preparation and review.  The incumbent must have an excellent command of proper writing techniques and must possess a thorough knowledge of procedures and protocols of a controlled correspondence system, including appropriate correspondence format; approval levels; and correspondence distribution.  The ideal candidate will be able to interpret and apply a variety of policies related to incoming and outgoing correspondence.  Duties include, but are not limited to:

  1. Coordinating and managing the workflow of all written, printed and electronic communications to the AO Director;
  2. Reviewing, editing, analyzing, and routing incoming and outgoing congressional and executive correspondence;
  3. Reviewing outgoing correspondence for the Director’s signature to ensure completeness of the response, accuracy, tone, clarity and conformance with applicable agency correspondence standards and procedures;
  4. Identifying priority and sensitive correspondence, researching and tracking appropriate office actions;
  5. Coordinating with program offices to ensure timely responses, standardized replies as appropriate, and appropriate signature levels;
  6. Administering an electronic broadcast application to ensure efficient communication with federal courts;
  7. Administering an automated tracking system for the flow of incoming and outgoing executive correspondence;
  8. Developing, implementing, and modifying agency policies on correspondence management, and ensuring that appropriate coordination is achieved;
  9. Serving as the web liaison for the executive office on all documents posted to the Judiciary’s intranet (J-Net);
  10. Serving as a member of the Emergency Communications Team and as the communication officer for the AO Director with the federal courts during an emergency; and
  11. Providing oversight and supervision of support staff.


Back to top

Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.  

Specialized Experience: Applicants must have one year of specialized experience which is in or directly related to the line of work of this position.   Specialized experience is the demonstrated ability to work with high-level officials, manage multiple changing priorities, develop and analyze communications, and administer an automated tracking system. Familiarity with electronic dissemination of communications is desired.

ADDITIONAL ASSESSMENT: Applicants who meet the specialized experience requirements also will be assessed on the following Technical Qualifications. These qualifications should be evident in your resume.

Technical Qualifications: The ideal candidate will have the ability to:

  1. Communicate effectively orally and in writing with high-level government officials and their staffs;
  2. Use sound judgement and discretion in handling sensitive, confidential information;
  3. Work independently using established policy and guidance; and
  4. Exercise a high level of attention to detail in completing all work.



Your resume and supporting documentation will be reviewed and the information will be compared to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. If you meet the minimum qualifications, your application package will be evaluated to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.


Back to top
The AO offers excellent benefits to its employees. The Thurgood Marshall Federal Judiciary Building in Washington, DC, where this position is stationed, has an on-site fitness center, health unit, credit union, day care center, and cafeteria. Located in the Capitol Hill area next to Union Station, the AO is accessible by public transportation, including Metro and the MARC and VRE commuter trains. A description of the benefits available to AO employees may be viewed at:


  • The AO is an Equal Opportunity Employer.
  • The selectee of this position will be assigned to an official duty station in Washington DC. Pay will be set based on the locality area/official duty station assigned.
  • Relocation expenses will not be provided unless specifically authorized by the Director of the AO.
  • Selection for this position is contingent upon completion of OF-306, Declaration for Federal Employment during the pre-employment process.
  • Selection for this position is contingent upon proof of U.S. citizenship or, for noncitizens, proof of authorization to work in the United States plus proof of entitlement to receive compensation. Additional information and guidance on the employment of non-citizens can be found at: For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification, available at
  • If not previously completed, a background security investigation will be required for all selectees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements may be grounds for appropriate personnel action. In addition, if selected, a background security reinvestigation or supplemental investigation may be required at a later time.
  • All new employees of the AO must identify a financial institution for direct deposit of pay before appointment.
  • Applicants are advised that false answers or omissions of information on any application materials or inability to meet the following conditions may be grounds for nonselection, withdrawal of an offer of employment, or dismissal after being employed. All information is subject to verification.


Back to top

To apply for this position, you must provide a complete Application Package, which includes:

  1. Your Resume - in any written format you choose to describe your job-related qualifications;
  2. Cover letter – a detailed cover letter that specifically addresses how you meet the qualifications. Please include your country of citizenship in the cover letter or resume;
  3. Complete Occupational Questionnaire; and
  4. Notification of Personnel Action (SF-50) – If you are not an AO employee, you must submit a copy of your latest SF-50 to verify your current Federal employment status.

The complete Application Package must be submitted by 11:59 PM (EST) on Friday, November 16, 2012.

Applying Online

You are encouraged to complete the application process online. To begin the process, click on the Apply Online button of this screen to create an account or log into your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure that you click the Submit My Answers button at the end of the process. To return to your saved application, log in to your USAJOBS account at and click on Application Status.  


To fax supporting documents you are unable to upload, complete this cover page using the following Vacancy ID Number: 678647. Fax your documents to 1-478-757-3144.

Alternative Application Process 

If you cannot apply online:

  1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire, and
  2. Print this 1203FX form to provide your response to the occupational questionnaire  and
  3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144.  Do not use a separate cover page.  Your 1203FX will serve as a cover page for your fax transmission.


Please refer to the "How to Apply" section. 


Kymberli Camber
Phone: (210)301-6303
Agency Information:
Administrative Office of the US Courts
AO Personnel Division
One Columbus Circle NE
Suite G-200
Washington, DC


Your application will be reviewed to determine if you meet the required qualifications.  If qualified, the application package will be referred to the evaluating official for consideration.  You will be contacted if further information or interviews are required.

Back to top
Print Preview

Job Announcement Number:


Control Number: