This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:SECRETARY (OFFICE AUTOMATION), GS-0318-5

Department:Department Of The Interior

Agency:Interior, Bureau of Indian Affairs

Job Announcement Number:CRPA 35/12-READVERTISEMENT

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$31,372.00 to $40,785.00 / Per Year

OPEN PERIOD:

Tuesday, April 10, 2012 to Monday, April 23, 2012

SERIES & GRADE:

GS-0318-05

POSITION INFORMATION:

Full Time - Permanent

DUTY LOCATIONS:

1 vacancy - Fort Duchesne, UT United StatesView Map

WHO MAY APPLY:

AREA-WIDE / INDIAN PREFERENCE ELIGIBLES / CURRENT STATUS EMPLOYEES OR FORMER EMPLOYEES WITH REINSTATEMENT ELIGIBILITY / VEOA ELIGIBLES

JOB SUMMARY:

The Bureau of Indian Affairs is the lead agency for the United States in carrying on a government-to-government relationship with the tribal nations. A challenging and dynamic place to work, it enhances the quality of life, promotes economic opportunity, and carries out the responsibility to protect and improve the trust assets of American Indians, Indian tribes and Alaska Natives.

Vacancy ID: 533719

 

READVERTISEMENT

 

SECRETARY (OFFICE AUTOMATION),
GS-0318-05, Posn. #4200015A,
Western Region, Uintah and Ouray Agency,
Branch of Real Estate Services,
Fort Duchesne, Utah

 

GS-5: $31,315 - $40,706 Per Annum

 

NOTE: APPLICANTS WHO PREVIOUSLY APPLIED UNDER THIS ANNOUNCEMENT WILL BE CONSIDERED AND NEED NOT RE-APPLY UNDER THIS READVERTISEMENT. TRAVEL AND RELOCATION EXPENSES WILL NOT BE AUTHORIZED.  ANY RELOCATION EXPENSES ASSOCIATED WITH REPORTING FOR DUTY WILL BE THE RESPONSIBILITY OF THE SELECTED EMPLOYEE.  GOVERNMENT HOUSING IS NOT AVAILABLE.

 

INDIAN PREFERENCE: Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC, Section 472). Verification of Form BIA-4432 must be submitted with the application if claiming Indian Preference. Indian Preference eligibles that are not currently employed with the Federal service will be appointed under the Excepted Service Appointment Authority Schedule A, 213.3112(A)(7). Consideration will be given to non-Indian applicants (Status or Reinstatement eligibles) in the absence of a qualified Indian Preference eligible.

 

VETERANS EMPLOYMENT OPPORTUNITIES ACT (VEOA): Preference eligibles may apply for permanent positions (career or career-conditional appointments) under merit promotion procedures for VEOA appointments; however, veteran’s preference is not a factor in these appointments. To be eligible for a VEOA appointment, a veteran must be a preference eligible OR veteran separated after 3 or more years of continuous active service performed under honorable conditions. Applicants must submit a copy of their DD-214 for verification of eligibility. For more information, click here: http://www.fedshirevets.gov/job/shav/index.aspx#veoa

KEY REQUIREMENTS

  • US CITIZENSHIP REQUIRED.
  • A BACKGROUND SECURITY INVESTIGATION WILL BE REQUIRED FOR ALL NEW HIRES.
  • APPOINTMENT MAY INCLUDE A REQUIREMENT FOR ONE YEAR PROBATIONARY PERIOD.
  • APPLICATIONS WILL ONLY BE ACCEPTED ONLINE OR BY FAX.

DUTIES:

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  • Incumbent is responsible for all clerical and administrative duties within the Branch of Real Estates Services and will serve as back up for administrative and clerical support to the Office of the Superintendent.
  • Serves as assistant to the Realty Office and the Deputy Superintendent - Trust Services.
  • Serves as receptionist for the Branch and receives screens all telephone calls. On own initiative, personally takes care of many matters and questions, maintains the Branch mail log, receives and date stamps all incoming mail.
  • Prepares correspondence from written or oral instructions for the Superintendent's signature.
  • Assists staff with GOVTrip travel authorizations, travel vouchers, travel arrangement quicktime.


QUALIFICATIONS REQUIRED:

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EXPERIENCE AND EDUCATION REQUIREMENTS:  (OPM Operating Manual, Qualification Standards for Clerical and Administrative Support Positions, GS-0318).

 

GS-5:  1 year of specialized experience equivalent to the GS-4 grade level OR 4 years of successfully completed education above the high school level.

 

SPECIALIZED EXPERIENCE:  Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA’s) to perform successfully the duties of the position, and is typically in or related to the position to be filled. Examples of specialized experience may include: serving as office receptionist; receiving, screening and distributing mail; using a computer to prepare documents, reports and correspondence; serving as a timekeeper and performing records management.

PROFICIENCY REQUIREMENT:  In addition to meeting the experience or education requirements, applicants must show possession of typing and office automation skills.  Applicants may meet the typing requirement by passing the appropriate test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificate by the Office of Personnel Management local office or by self-certifying their proficiency.


 

SUITABILITY, CLEARANCE & REQUIREMENTS:  A background security investigation will be required for all new hires.  Appointment will be subject to the applicant’s successful completion of a background security investigation and favorable adjudication.  Failure to successfully meet these requirements will be grounds for termination.

 

OTHER:  Incumbent is required, as an incidental duty, to operate a government-owned or leased motor vehicle, in the performance of duties, therefore, a valid driver’s license is required.  Incumbent must have a safe driving record within the three-year period immediately preceding submittal of GSA Form 3607 and be able to meet the safe driving requirements of the Bureau of Indian Affairs.

HOW YOU WILL BE EVALUATED:

As part of the application process, you are required to respond to a series of questions designed to assess your possession of the following knowledge, skills, and abilities:

 

  • MANAGES AND ORGANIZES INFORMATION
  • TECHNICAL COMPETENCE
  • APPLIES TECHNOLOGY TO TASKS
  • CUSTOMER SERVICE

We will compare your resume and supporting documentation to your responses on the assessment questionnaire. If you rate yourself higher than is supported by your resume, your score may be adjusted to more accurately reflect your abilities.

 


BENEFITS:

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The Bureau of Indian Affairs offers a comprehensive benefits package. This link provides an overview of the benefits currently offered http://www.usajobs.gov/EI/benefits.asp#icc

OTHER INFORMATION:

CTAP & ICTAP APPLICANTS: Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) participants who are well qualified may apply for this position. To be eligible for consideration under CTAP, an applicant must provide written notification that they will be losing their current federal position. To be eligible for consideration under ICTAP, an applicant must provide proof that they have lost their federal position within the last year. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position. Federal employees seeking CTAP/ICTAP eligibility must submit proof that they meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of their most recent Performance Rating and a copy of their most recent SF-50 noting current position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible. For more information regarding CTAP & ICTAP, please visit http://www.opm.gov/rif/employee_guides/career_transition.asp

 

NOTICE TO MALE APPLICANTS: Section 1622 of the Defense Authorization Act of 1986, prohibits any male born after December 31, 1959, from being appointed to a position in an executive agency if he has knowingly and willfully failed to register with the Selective Service System. Male applicants born after December 31, 1959, will be required to complete a certification document to confirm their Selective Service registration status, if selected for appointment.

 



HOW TO APPLY:

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To Apply Online:

  • Click the Apply Online button and follow the prompts to register
  • Answer the Questionnaire and click on SUBMIT my answers
  • UPLOAD all required documents and other supporting documents
  • To return to a previously saved or incomplete application go to https://applicationmanager.gov/

We strongly encourage you to apply online. However, if you cannot apply online, you may FAX your assessment questionnaire, resume and supporting documents to (478) 757-3144 by following the steps below.

 

To Apply by Fax:

  • Print a copy of the OPM Form 1203-FX
  • Answer the assessment questionnaire View Occupational Questionnaire
  • When faxing a completed OPM Form 1203-FX, this will serve as your fax cover and must be placed on TOP of your application and other supporting documents. No other fax page is required. Simply make sure all six pages of the completed OPM Form 1203-FX are on top of all other documents being faxed

 

Combination Online/Fax:

  • Log into or create your Application Manager account at https://applicationmanager.gov/
  • ANSWER the Questionnaire and click on SUBMIT my answers
  • Include the Vacancy Identification Number 533719, SSN, and full name to ensure that your documents are associated with the rest of your application
  • Fax your US Government Application Cover Page, application, and supporting documents to (478) 757-3144

Please note that it is the applicant's responsibility to verify that all information entered, uploaded, or faxed (i.e., questionnaire responses, resume, and any supporting documents) are complete and accurate.

 

All electronic submissions and/or faxes must be completed by Monday, April 23, 2012.

 

NOTE: Submission of a resume alone is not a complete application. This position requires the submission of additional forms as described under the REQUIRED DOCUMENTS section. Failure to provide the required information and/or documentation may result in your application not being considered for employment.

REQUIRED DOCUMENTS:

  • Resume showing relevant experience and education.
  • References - List three people who are not related to you and are not current or previous supervisors
  • Form BIA-4432, Verification of Indian Preference for Employment, if claiming Indian preference. No other form will be accepted.
  • Copy of most recent SF-50, Notification of Personnel Action
  • Form DD-214, if claiming veterans preference; and VA letter and Standard Form 15, if claiming 10 point preference.
  • College Transcript is required for verification of qualifying education. Unofficial transcripts are acceptable; however, an official transcript may be requested at a later time.
  • GSA Form 3607, Motor Vehicle Operator's License and Driving Record (optional during the application process; however, selectees will be required to submit as part of the pre-appointment process).
NOTE: Persons submitting incomplete application will be given credit only for the information they provide. The applicant is responsible for submitting all required documentation in support of their application in order to receive full credit for their Indian preference, veteran preference, experience, training, and/or education. ADDITIONAL INFORMATION WILL NOT BE SOLICITED FROM THIS OFFICE.

AGENCY CONTACT INFO:

Josie Montoya
Phone: (505)563-5128
Email: JOSIE.MONTOYA@BIA.GOV
Agency Information:
BIA Center for Recruitment Albuquerque
DO NOT MAIL APPLICATIONS
PLEASE FAX TO 478-757-3144
xxxxx, NM
87104

WHAT TO EXPECT NEXT:

Once the online questionnaire is received, you will receive an acknowledgement email notifying you that your submission was successful. After a review of your application is made, you will be notified regarding your rating and referral to the hiring official. If further evaluation or interviews are required, you will be contacted.

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Job Announcement Number:

CRPA 35/12-READVERTISEMENT

Control Number:

313904300