This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Pharmacy Procurement Technician

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:VHA-573-12-634107-JW

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$38,790.00 to $50,431.00 / Per Year


Wednesday, March 28, 2012 to Friday, April 20, 2012




Full Time - Excepted Service Permanent




1 vacancy - Jacksonville, FL United StatesView Map


United States Citizens


Vacancy Identification Number (VIN): 634107 One vacancy exists for a Pharmacy Procurement Technician at the Jacksonville OPC which is part of the NF/SG VHS.

To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans. 


How would you like to become a part of a team providing compassionate care to Veterans?


As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries.


Special Employment Consideration:  VA encourages persons with disabilities to apply.


  • U. S. Citizenship
  • Must pass pre-employment physical examination
  • English Language Proficiency required
  • Designated and-or Random Drug Testing required
  • Background and-or Security Investigation required
  • Must be certified by Pharmacy Technician Certification Board (PTCB)


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Major Duties:

·          Effectively coordinates, manages, completes and documents the purchasing of all prescription and non-prescription drug products and supplies, including ostomy supplies.

·          Establishes processes and procedures for borrowing items from area hospitals or pharmacies on an emergency basis, ensures their safe transport to the medical center.  Ensures timely and appropriate product reconciliation with the loaning organization.

·          Maintains communication with the pharmaceutical and supply industry and the pharmacy's pharmacoeconomic team.

·          Investigates and resolves shipping and receiving errors from vendors and suppliers in compliance with hospital fiscal policies.

·          Utilizes the prime vendor to order FSS items; this involves the direct contact with the prime vendor via computer modem and placement and receipt of drug order after an assessment of the various contracts available and selection of the most cost-effective item.

·          Acts as an active liaison with Aquisition and Material Management Section in identifying alternative procurement sources, expediting interim and emergency orders, resolving administrative and procedural problems, etc.

·          Ensures compliance with all controlled substances rules and regulations as defined by the Drug Enforcement Administration and the VHA Controlled Substance Handbook (VHA Handbook 1108.1).

·          Maintains documentation and accountability of daily purchases, and coordinates product receipt and budget ledger/controlpoint management.

·          Routinely completes purchase card reconciliations consistent with the hospital's fiscal policies.

·          Interacts with the Drug Accountability computer package between wholesaler and VISTA: download, processing and/or verifying invoices, resolving any discrepancies and making adjustments.

·          Available for emergency procurement during non-adminstrative hours.

·          Complies with department's product recall procedures and works directly with the departments pharmacoeconomics team to coordinate product removals and alternative product purchases.

·          Ensures stock is dispersed into designated storage areas with appropriate shelf labeling and consistent with storage requirements based on VA, OSHA, US Pharmacopoeia, and JCAHP standards.

·          Maintains inventory control: updates, processes outdated, unusable, and excessive inventory for return to respective manufacturers for replacement of usable formulary items for credit.

·          Performs other related duties as assigned.


Tour of Duty Mon - Fri 8:00 am - 4:30 pm


Relocation expenses are not authorized for this position.


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Candidates must be citizens of the United States. One year of specialized experience at the next lower grade. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. Specialized experience in procurement of supplies, services and construction, bidding & issuance process,  contracts, etc


Knowledge, Skills, and Abilities to be addressed.


1. Possess in-depth knowledge and understanding of Federal and VA Acquisition Regulations and other related procurement phases and or functions.
2. Skill in operating a computer using software such as Excel, Word, ProDoc, BOS Internet, VISTA, TEMPO etc.
3. Knowledge of the purchasing and contract process and of procurement/contract documents.
4. Able to communicate verbally and in writing with a variety of people from different backgrounds and different levels of understanding.
5. Able to work independently with little direct supervision.
6. Knowledge of fiscal responsibilities,
7. Knowledge of use of government credit cards.
8. Skill in understanding balance sheets.
9. Skill in understanding how to access different accounts ( Open market, Fast Pay , 1358's, 2237 and contracted items)



APPLICANTS PLEASE NOTE:  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.)  Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.  Applicants can verify accreditation at the following website: All education claimed by applicants will be verified by the appointing agency accordingly.  If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Veterans' Preference:

When applying for Federal Jobs, eligible Veterans should claim preference on their application or résumé. Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must complete an SF 15, Application for 10-Point Veteran Preference. Veterans who are still in the service may be granted tentative preference on the basis of information contained in their applications, but they must produce a DD Form 214 or other proof prior to appointment to document entitlement to preference.  For more information on Veterans' Preference, please visit


Your application, résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.   You may also be evaluated based upon the question responses you provide during a structured interview. In responding to structured interview questions you should be sure to cite specific examples of experience, explain exactly what you did, and the outcome.


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Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, thrift savings plan, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life.  For more information please visit us at




This position is in the Excepted Service and does not confer competitive status. 

Receiving Service Credit for Earning Annual (Vacation) Leave:  Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.   VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service.  This credited service can be used in determining the rate at which they earn annual leave.


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To begin the process, click the Apply Online button at the right side of this screen to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

YOU MUST INCLUDE VA FORM 10-2850c IN YOUR APPLICATION PACKAGE TO BE CONSIDERED FOR THIS VACANCY.   You may upload the completed form to your USAJOBS or Application Manager account if you apply online.  Then you can use the uploaded form again and again when applying for future vacancies.  Please see this guide ( for more information on uploading and re-using the form in your applications.  Other required forms and documents can also be saved in your account and used the same way.  Applicants are urged to apply online; this process is much easier and faster.

Note: To return to a previously Saved or Incomplete application, just reapply through your account in USAJOBS.  Check your account ( ) to see the status of your application after applying, including any messages that may have been sent to you.

If you cannot apply online:

  1. Click the following link to view and print the occupational questionnaire: View Occupational Questionnaire.
  2. Print this 1203FX form to provide your response to the occupational questionnaire:
  3. Fax the completed 1203FX form along with all supporting documents to (478)757-3144.  Your 1203FX form must be placed on top of all materials being faxed and will serve as a cover page for your fax transmission.
  4. Keep a copy of your fax receipt in case verification is needed.

To fax supporting documents you are unable to upload:

  1. Complete this cover page using the following Vacancy ID: 634107.  You must use this fax cover sheet in order for your documents to be matched with your online application.
  2. Fax your documents to (478)757-3144.

The complete Application Package must be submitted by 11:59 PM (EST) on Friday, April 20, 2012.


You must provide a complete Application Package which includes:

  1. CV or Resume.
  2. VA Form 10-2850c - Application for Associated Health Occupations (Available at (required).
  3. Occupational Questionnaire
  4. Optional Form 306 - Declaration for Federal Employment (Available at  This is a required form and must be submitted with your application.
  5. If prior military service, include all copies of your DD Forms 214 (required).   Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must also complete and submit an SF 15, Application for 10-Point Veteran Preference (available at  
  6. If currently employed in the VA system, include latest SF-50 - Notification of Personnel Action. (required).
  7. Copy of current PTCB certification.


James Wing
Phone: (352)376-1611x5082
Agency Information:
VHA North Florida South Georgia Gainesville
Malcom Randall VAMC
Human Resources Management Service
1601 SW Archer Road
Gainesville, FL


After we receive your complete application package (including any required documents), your qualifications will be reviewed to decide if you meet the basic requirements.  You will be notified when this decision is made.

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