This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Civilian Payroll Technician

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:VHA-438-12-KCB-528927

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$31,315.00 to $50,431.00 / Per Year


Tuesday, April 3, 2012 to Monday, April 23, 2012




Full Time - Permanent




1 vacancy - Sioux Falls, SD United StatesView Map


Applications will only be accepted from the following hiring categories: Current permanent competitive service employees of Sioux Falls VAHCS and permanent Veterans Canteen Service employees, Status eligibles - current career or career-conditional federal employees with competitive status, reinstatement eligibles, Veterans Recruitment Authority (VRA) eligibles, 30% or more disabled veterans, Veterans Employment Opportunity Act (VEOA) eligibles, certain military spouses, persons with disabilities



 Vacancy Identification Number (VIN) 624139


OUR MISSION: To fulfill President Lincoln’s promise – “To care for him who shall have borne the battle, and for his widow, and his orphan” – by serving and honoring the men and women who are America’s Veterans. How would you like to become a part of a team providing compassionate care to Veterans?


How would you like to become a part of a team providing compassionate care to Veterans?

At the Sioux Falls VA Health Care System (SFVAHCS), we strive to hire only the best! Working with and for America's Veterans is a privilege and we pride ourselves on the quality of care we provide. In return for your commitment to quality health care for our nation's Veterans, the VA offers an incomparable benefits package.  The SFVAHCS is a teaching hospital providing a full range of patient care service, with state-of-the-art technology as well as education and research. Care is provided to eligible veterans in eastern South Dakota, Northwestern Iowa, and Southwestern Minnesota. Comprehensive health care is provided through primary care, tertiary care, and long-term care in the areas of medicine, surgery, psychiatry, physical medicine and rehabilitation, neurology, oncology, dentistry, geriatrics, and transitional care. The SFVAHCS is part of VA Midwest Healthcare System (VISN 23), which includes facilities in Minnesota, North Dakota, Iowa, Nebraska, and South Dakota. Every job at the VA impacts the Veterans that we serve. You can be part of that team, helping to make sure that our Veterans receive the top-quality care they deserve.

Special Employment Consideration:  VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., mental retardation (intellectual disabilities), severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more.


  • You must be a U.S. citizen to apply for this job.


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The Sioux Falls VA Health Care System, is currently recruiting for a Full-time, Permanent, Civilian Payroll Technician.  This position will be located in the Fiscal Service Line at the Sioux Falls VAHCS.  The Primary Duties of this position include but are not limited to:

  • Process all aspects of pay, maintain payroll records, and complete related reports pertaining to civilian employees of the Federal Government.
  • Review personnel documents for proper application of pay regulations and consistency of input in the actions of appointments, promotions, pay adjustments, reassignments, awards and separations.
  • Process tax levies and collections of other debts due the US Government.
  • Effect payment of final salary to beneficiaries of deceased employees and adjust salary records to reflect correct data; with authorization, withhold required amounts for alimony, child support and bankruptcy.
  • Incumbent is responsible for annual timekeeper training, training timekeepers and supervisors on Time and Attendance related issues.
  • Conduct fiscal related new employee orientation activities.
  • Review time and attendance of a diversified workforce covering a variety of pay systems with differing entitlements to pay, leave, deductions, and benefits.
  • Handle complex pay adjustments which may involve transfers between pay systems; respond to written and verbal inquiries from employees and supervisors with accuracy concerning all aspects of pay and leave.
  • Prepare all required payroll reports and assure that submission is on a timely basis; maintain payroll records for all employees on an up-to-date basis with retention based on agency regulations.
  • Review authorization documents and codes appropriate data for updating employee master records; such documents consist of savings bonds, savings allotments, benefits, federal or state taxes, uniform allowances, union dues, and recurring deductions
  • At full performance level the work requires substantial knowledge of civilian pay and/or leave rules, regulations, procedures, programs, and systems requirements, and a knowledge of civilian personnel rules and regulations that may affect pay.

Work Schedule: Full-time, Monday-Friday, Administrative Hours 

Position Description Title/PD#: Civilian Payroll Technician 4011
Relocation Expenses: Relocation expenses are not authorized for this position.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.  Selection at a lower grade level does not guarantee promotion to the full performance level.


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To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

Time-in-grade:  Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements.  For the GS-5, GS-6, and the GS-7 level, one year at the next lower grade level is required.


GS-05: One year of specialized experience equivalent to the next lower grade/level (GS-04). 


Have successfully completed 4 years (120 semester hours or 180 quarter hours) of education above high school in any field from an accredited business, secretarial or technical school, junior college, college or university leading to a bachelor's degree.


Have a combination of education and specialized experience as described above.  To combine education and experience, first determine your total qualifying specialized experience as a percentage of the experience required; then determine your education as a percentage of the education required.  When combining education and experience, only education in excess of the first 60 semester hours of a course of study leading to a bachelor's degree is creditable toward meeting the specialized experience requirement. (To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours completed in excess of the first 60 semester hours by 60. Add the two percentages. The total percentage must equal at least 100 percent to qualify.)

GS-06:  One year of specialized experience equivalent to the next lower grade/level (GS-05).  

GS-07:  One year of specialized experience equivalent to the next lower grade/level (GS-06).  

SPECIALIZED EXPERIENCE:  Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform the duties of the position, and that is typically in or related to the work of the position to be filled.  Specialized experience for all grades would include work in or directly related to payroll processing.  Special consideration will be given to experinece in federal sector employment payroll and or HR/Fiscal experience.  

If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE . If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).

APPLICANTS PLEASE READ: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.   Applicants can verify accreditation at the following Department of Education web site. All education claimed by applicants will be verified by the appointing agency accordingly.

NOTE: You can receive credit for education received outside the United States if it is comparable to an accredited educational institution in the United States at the time of application. ** If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. **

Veterans' Preference:  When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) showing all dates of service as well as character of service (honorable, general, etc.).  Additionally, Veterans with service-connected disability of 10% or more must also submit a copy of their official statement from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying their service-connected disability and/or their receipt of compensation for service-connected disability. Veterans with service-connected disability of less than 10%, non-service-connected disability, and Purple Heart recipients, as well as those claiming derived preference for a spouse, widow or widower, or natural mother, should refer to and submit a completed SF-15, "Application for 10-Point Veteran Preference" and required documentation with your application materials.  For more information on Veterans' Preference, please visit


Your résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

CONDITIONS OF EMPLOYMENT: (Failure to comply may be grounds for withdrawal of an offer of employment or dismissal after appointment)

  • New Appointees will be subject to a background investigation to determine suitability.
  • Male applicants born after December 31, 1959, must certify at the time of appointment that they have registered with the Selective Service system or are exempt for having to do so under Selective Service law.
  • Applicants must not be listed on the Department of Health and Human Services (DHHS) Office of Inspector General Sanctions database.
  • Applicants selected for positions through this announcement may be subject to a one year probationary period.


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VA offers a comprehensive benefits package.  This link provides is an overview of the benefits currently offered:

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies.  This position may be authorized for telework.  Telework eligibility will be discussed during the interview process.


The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP)  provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified, you must submit appropriate documentation and be found well-qualified for this vacancy.  Information about CTAP and ICTAP eligibility is on OPM's Career Transition Resources website at .

Receiving Service Credit for Earning Annual (Vacation) Leave :  Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.  VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service.  This credited service can be used in determining the rate at which they earn annual leave.  Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.


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To apply for this position, you must provide a complete Application Package (See “Required Documents” section below).  The complete Application Package must be submitted by 11:59 PM (EST) on Monday, April 23, 2012.

To begin the process, click the Apply Online button at the bottom of this screen to create an account or log in to your existing USAJOBS account. Be sure to upload the required documents before you submit your application.  Please ensure you click the Submit My Answers button at the end of the process.  Mailed/emailed applications will not be accepted.

Note: To change or update your application, simply reapply through My USAJOBS, before the closing date.  To check the status of your application, log into your USAJOBS account (, select Application Status and click on the more information link under the application status for this position. 

If you cannot apply online: you will need to complete the Occupational Questionnaire (View Occupational Questionnaire) by submitting your answers on the 1203FX form ( and faxing the completed form with all supporting documents to (478)757-3144. The 1203FX form will serve as a cover page for your fax transmission. Keep a copy of your fax receipt in case verification is needed.


To fax supporting documents you are unable to upload: Complete the following cover page using 624139.  You must use this fax cover sheet in order for your documents to be matched with your online application. Fax your documents to (478)757-3144. Keep a copy of your fax receipt in case verification is needed.


To apply for this position: you must provide a complete Application Package which includes the material listed below:

1.    Complete and current resume. REQUIRED Please upload as resume.

2.    OF 306, "Declaration for Federal Employment".  You must complete this form to determine your suitability for Federal employment. (THIS FORM NEEDS YOUR SIGNATURE ON PAGE 2, if you do not submit the required signed OF 306, you will not be considered for this position.) (Obtain OF-306 here) REQUIRED Please upload as OF-306.

3.    Occupational Questionnaire. (Listed within the Application Manager program when you click on the "Apply Online" button) REQUIRED

4.    Copy of latest performance evaluation - All current and previous Federal Employees must provide their last or most recent performance evaluation with their application package. (If applicable) Please upload as "Performance Appraisal" or "Other".

5.    SF-50 "Notification of Personnel Action" - Attention all previous and current Federal employees, you must provide your last or most recent SF-50, 'Notification of Personnel Action'. (If applicable) Please upload as SF-50.

6.    If a veteran: Veterans Preference eligible, including VRA 30% disabled, must submit a legible copy of ALL MEMBER 4, DD-214's showing all dates of service as well as character of service (honorable, general, etc.). Note: More than one DD-214 may be needed to show all dates of service. Veteran preference will only be given when proper documentation is submitted. (If applicable) Please upload as DD-214.

7.    Disabled Veterans and other Veterans eligible for 10-point preference must also submit an SF-15 with current proof of a service-connected disability. 10-point preference will only be given when proper documentation is submitted. (Obtain SF-15 here) (If applicable) Please as SF-15.

8.    VA Civil Service Preference Letter - If applying for 10-point Veterans preference using an SF-15 you must also include a copy of your VA Civil Service Preference Letter. A VA Civil Service Preference Letter can be obtained from the nearest VBA Regional Office. (If applicable) Please upload as "Other Veterans Documents".


Kristl Bryant
Phone: (605)336-3230x6852
Agency Information:
VHA Sioux Falls HCS
Department of Veterans Affairs
2501 West 22nd Street
Sioux Falls, SD


After the vacancy announcement closes and a referral certificate is issued, an electronic notification letter - or e-mail - will be sent to applicants who provide an e-mail address.  Otherwise, you will receive a notification letter via the U.S. Postal Service within 2 to 4 weeks.

Please visit "My Application Package" located within your account thru Application Manager to monitor the status of your application. Messages here will acknowledge when your application is received, when the review is complete, and the result of that review. You will be contacted about any interviews or further evaluations that are required.

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