This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Medical Records Technician (Coder) GS-675-00

Department:Department Of Veterans Affairs

Agency:Department of Veterans Affairs - Agency Wide

Job Announcement Number:HP-646-12-AS623493

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$28,532.00 to $56,925.00 / Per Year

OPEN PERIOD:

Monday, March 12, 2012 to Monday, April 2, 2012

SERIES & GRADE:

GS-0675-08

POSITION INFORMATION:

Full Time - Excepted Service Permanent

PROMOTION POTENTIAL:

8

DUTY LOCATIONS:

3 vacancies - Pittsburgh Metro Area, PA United States

WHO MAY APPLY:

All US Citizens

JOB SUMMARY:

The incumbent although assigned to the HJ Heinz facility may be required to perform assignments at all three facilities (University Drive, Highland Drive, and H.J. Heinz) of the VA Pittsburgh Healthcare System.

 

Vacancy Identification Number (VIN): 623493(Include on all documents)

 Be a member of a team providing compassionate health care to Veterans!  The Department of Veterans Affairs is an employer of choice as a center of excellence in patient care, education and research.  The VA Pittsburgh Healthcare System (VAPHS) is an integrated health care system offering acute care, nursing home, domiciliary care and mental health services.  We value trust, respect, commitment, compassion, and excellence; we value you.  For more information on VAPHS, go to http://vaww.pittsburgh.va.gov/.

 

WHO MAY APPLY:  All US Citizens 

 

 

KEY REQUIREMENTS

  • U.S. Citizenship.
  • Must pass pre-employment examination.
  • English language proficiency required.
  • Background/suitability investigation required.
  • Certification through the AHIMA or AAPC preferred
  • 1-year Probationary Period

DUTIES:

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THE GRADE AND SALARY OF THE INDIVIDUAL SELECTED WILL BE DETERMINED BY A PROFESSIONAL STANDARDS BOARD.

 

Medical Coders analyze and abstract medical record data and assign codes using clinical classification systems.  Medical coding requires independent judgment based on medical record documentation and personal coding knowledge and skill.  Performs quantitative/qualitative analysis of records to ensure all components of the records are present, accurate and comply with VA and JCAHO requirements.  Works closely with members of the health care team to perform the coding/QM activities with the highest possible degree of accuracy.  Records are reviewed thoroughly for documentation of final diagnosis and procedures, complications and co-morbid conditions, signatures and overall adequacy.  Ensures physician documentation supports the diagnoses and procedures coded.  Provides education through technical advice to the professional staff relative to the best method of recording diagnoses and operations in order to assure maximum reimbursement potential.  Codes diagnoses, operations and procedures (inpatient and outpatient), which requires the incumbent to be knowledgeable in a variety of coding systems.  Reviews and screens the entire medical record to abstract medical, surgical, laboratory, pharmaceutical, demographic, social and administrative data from the medical record in a timely manner.  Keeps abreast of regulatory changes.  Maintains knowledge of current information related to third party reimbursement regulations.  Maintains confidentiality of all records and documents regarding patients. 

 

Certification is offered by the American Health Information Management Association (AHIMA) or the American Academy of Professional Coders (AAPC) and is highly desired. 

 

This is a bargaining unit position.

 

Tour of Duty:  Monday - Friday, 8:00 AM - 4:30 PM


QUALIFICATIONS REQUIRED:

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BASIC REQUIREMENTS: 

  • U.S. Citizenship 
  • Experience and Education
  • Physical Requirements
  • English Proficiency

 

EXPERIENCE AND EDUCATION

(1) Experience.  Two years of experience that demonstrates the applicant's ability to perform the work, or provide familiarity with the work.  Six months of the required 2 years of experience must have provided the knowledge, skills, abilities, and other characteristics (KSAs) needed to perform MRT work; OR, (2) Education.  Successful completion of an associate's degree with a major field of study in medical record technology/health information technology which was accredited by the American Health Information Management Association (AHIMA) at the time the program was completed; OR, (3) Experience/Education Combination.  Equivalent combinations of experience and education are qualifying.  The following educational/training substitutions are appropriate in this provision for combining education and experience:

(a) Successful completion of an associate's degree in a field of study other than medical records/health information will substitute for 18 months of the required experience.

(b) Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training, obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision, may be substituted on a month-for-month basis for up to 1 year of experience. 

(c) Successful completion of a post-high school course of study in medical record technology, which includes courses in anatomy, physiology, and medical record techniques and procedures, may substitute on a month-for-month basis for up to 1 year of experience.

(d) Successful completion of post-high school courses for medical administrative personnel, obtained in a closely supervised training program given by the Armed Forces, may be substituted for experience on a month-for-month basis for up to 6 months provided the training program included courses in anatomy, physiology, and medical record techniques and procedures.

 

GRADE DETERMINATIONS:

In addition to the basic requirements for employment, the following criteria must be met when determining the grade of candidates: 

(a) Experience.  One year of experience comparable to the next lower grade level for the appropriate assignment area and must fully meet the Knowledge, Skills, and Abilities at that level.   

 

At the full performance level for medical record technician (Coder) the candidate must demonstrate the following Knowledge, Skills, and Abilities:

 

1. Ability to analyze the medical record to identify all pertinent diagnoses and procedures for coding, and to evaluate the adequacy of the documentation.  This includes the ability to read and understand the content of the medical record, the terminology, the significance of the comments, and the disease process/pathophysiology of the patient.

2. Skill in reviewing medical record documentation and assigning current versions of the classification systems required in the current position, such as ICD and CPT.

3.  Advanced knowledge of the full scope of coding and abstracting including inpatient discharges, surgical cases, diagnostic studies and procedures, outpatient encounters, and inpatient professional fees for a highly diversified range of specialties and subspecialties, such as orthopedics, neurosurgery, cardiology, gastroenterology, plastic surgery, spinal cord injury, blind rehabilitation, anesthesia, acute and long term psychiatry including addiction treatment, hospice, ambulatory surgery, and other types of care.

 

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.  YOUR CV OR RESUME SHOULD SUPPORT THE KNOWLEDGE, SKILLS, AND ABILITIES FOR THIS POSITION.

 

References: VA Handbook 5005/23, Part II, Appendix G35, MEDICAL RECORD TECHNICIAN QUALIFICATION http://vaww1.va.gov/ohrm/HRLibrary/Dir-Policy.htm

 


APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html All education claimed by applicants will be verified by the appointing agency accordingly. *** If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. ***

 

 

HOW YOU WILL BE EVALUATED:

Your application, résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment. You may also be evaluated based upon the question responses you provide during a structured interview. In responding to structured interview questions you should be sure to site specific examples of experience, explain exactly what you did, and the outcome.

 

VETERAN PREFERENCE

When applying for Federal Jobs, eligible Veterans should claim preference on their application or résumé. Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must complete an SF 15, Application for 10-Point Veteran Preference. Veterans who are still in the service may be granted tentative preference on the basis of information contained in their applications, but they must produce a DD Form 214 or other proof prior to appointment to document entitlement to preference.  For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/veterans.aspx.


BENEFITS:

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Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life.  For more information please visit us at http://www.vacareers.va.gov/why-choose-va/index.asp



OTHER INFORMATION:

This position is in the Excepted Service and does not confer competitive status.

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave.



HOW TO APPLY:

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To apply for this position, you must provide a complete Application Package which includes (Refer to required documents section below):

1.  CV or Resume. (required)

2.  VA Form 10-2850c - Application for Associated Health Occupations (Available at  http://www.vacareers.va.gov/job-search/applications.asp) (required).  Scroll down to VA Job Application & Forms section to locate and download the form.

3.  If prior military service, include all copies of your DD Forms 214 (required).   Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must also complete and submit an SF 15, Application for 10-Point Veteran Preference, along with required proof as stated on the form (available at http://www.opm.gov/forms/pdf_fill/SF15.pdf).  

4.  Current federal employees must include their latest SF-50 that identifies current position - Notification of Personnel Action. (required).  

To begin the process, click the Apply Online button at the right side of this screen to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

YOU MUST INCLUDE VA FORM 10-2850c IN YOUR APPLICATION PACKAGE TO BE CONSIDERED FOR THIS VACANCY.   You may upload the completed form to your USAJOBS or Application Manager account if you apply online.  Then you can use the uploaded form again and again when applying for future vacancies.  Please see this guide (http://www4.va.gov/OHRM/joblistings/uploading-and-using-documents-online.doc) for more information on uploading and re-using the form in your applications.  Other required forms and documents can also be saved in your account and used the same way.  Applicants are urged to apply online; this process is much easier and faster.

Note: To return to a previously Saved or Incomplete application, just reapply through your account in USAJOBS.  Check your account ( https://my.usajobs.gov/Login.aspx ) to see the status of your application after applying, including any messages that may have been sent to you.

If you cannot apply online:

1.  Click the following link to view and print occupational questionnaire View Occupational Questionnaire

2.  Print the OPM form 1203FX to provide your responses to the occupational questionnaire http://www.opm.gov./forms/pdf_fill/OPM1203fx.pdf

3.  Fax completed 1203FX form along with any supporting documents to (478) 757-3144.  Your 1203FX will serve as a cover page for your fax transmission.

To fax supporting documents you are unable to upload: 

1.  Complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID: 623493 

2.  Fax your documents to (478) 757-3144 

The complete Application Package must be submitted by 11:59 PM (EST) on Monday, April 02, 2012.



REQUIRED DOCUMENTS:

  • CV or Resume
  • VA Form 10-2850c
  • Veterans Documentation (if applicable)
  • Transcripts (if using education to qualify)
  • Form 50 (If current federal employee)

 

INCOMPLETE APPLICATIONS will receive a rating of IDMA (failed to submit required documents).  Requests for reconsideration of ratings will not be considered for applicants who fail to submit a complete application package.  We cannot be held responsible for incompatible software, fax transmissions, delays in mail service, etc.

 

AGENCY CONTACT INFO:

Arlene Schwemmer
Phone: (412)822-3502
Email: ARLENE.SCHWEMMER@VA.GOV
Agency Information:
VHA Pittsburgh VAMC
PLEASE DO NOT MAIL APPLICATIONS
APPLY ONLINE OR FAX
Pittsburgh, PA
00000

WHAT TO EXPECT NEXT:

After we receive your complete application package (including any required documents), your qualifications will be reviewed to decide if you meet the basic requirements.  You will be notified when this decision is made.


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Job Announcement Number:

HP-646-12-AS623493

Control Number:

311498800