This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Support Specialist (DC)

Department:Department Of State

Agency:Department of State - Agency Wide

Hiring Organization:Civil Service Personnel-Civil Srvc and Iraq Jobs

Job Announcement Number:ISPO-2012-0009

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$51,630.00 to $81,204.00 / Per Year


Friday, January 27, 2012 to Monday, February 13, 2012




Full Time - Temporary Excepted Appointment NTE 13 months




1 vacancy in the following location:
Washington, DC


Open to all U.S. citizens


The U.S. Department of State is the lead U.S. foreign affairs agency. The Iraq Strategic Partnership Office (ISPO) was established by Executive Order 13541 to perform the specific project of supporting executive departments and agencies in facilitating the strategic partnership between the U.S. Government and the Republic of Iraq, in further securing and stabilizing the country, and in continuing an effective diplomatic presence in Iraq.

The incumbent serves as an Administrative Specialist with responsibility for providing a variety of administrative support services for employees at the U.S. missions in Iraq, Afghanistan and Pakistan. The incumbent also serves as a liaison with other State Department offices, and plans and coordinates special projects related to the delivery of administrative support to AIP posts.

The position is located in Washington, DC.

You are encouraged to read the entire announcement before you
submit your application package. Your application may not get
full consideration if you do not follow the instructions as


  • Must be able to obtain an ethics clearance
  • U.S. Citizenship required
  • Incumbent will be subject to random drug testing.
  • Must be able to obtain and maintain a Secret security clearance.
  • Relocation expenses will NOT be paid.


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  • Performs administrative, management, and program support work, including coordination, research, analysis, communication, and/or liaison, that supports the AIP posts.

  • Drafts responses to Congressional, Department and Other Agency correspondence which focuses on administrative and management issues in Iraq, Afghanistan and Pakistan.
  • Plans and manages special administrative projects relating to support provided to AIP posts. Develops project plans and schedules, determines specific actions, identifies resource needs, and ensures projects are accomplished on time and meet requirements.

  • Assists with Coordination of the Expeditionary Service Award Program for Iraq Afghanistan and Pakistan, including promoting the program, providing information about the program to applicants and posts, and tracking/reporting the status of awards.

  • Helps coordinate scheduling and in-processing for new ISPO and PASO employees, including escort duties for employees during processing.


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  • Knowledge of general administrative methods, procedures, and practices to provide human relations, administrative and management support to U.S. posts in Afghanistan and Pakistan.

  • Knowledge of U.S. mission goals and objectives in Iraq, Afghanistan and Pakistan to provide assistance and information that supports the accomplishment of mission goals and objectives.

  • Ability to draft correspondence for the signature of the office director, and the directors of ISPO and PASO on a broad range of administrative and personnel issues and to manage informal  correspondence with 3161 employees with HR or management problems.

  • Ability to interact effectively with individuals at all levels in providing information and assistance and explaining administrative policies and procedures.
  • Ability to plan, prioritize, and carry out multiple assignments, meet tight deadlines, and work cooperatively in a team environment under general supervision.

All candidates for employment must obtain a minimum of a Secret
security clearance from the Diplomatic Security Service (DSS). Even
if the candidate has previously held a government security clearance
or still holds one, the candidate must complete a Questionnaire for
National Security Positions (SF-86), a credit/consumer report
release form, and two sets of fingerprint cards for adjudication by
the Diplomatic Security Service.  Full disclosure and candor is
imperative when completing this paperwork.  

Employees must receive an ethics clearance, which may require
completing and executing the Executive Branch Public Financial
Disclosure Form (SF-278). Ethics clearances are required to help
ensure that employees do not violate, or participate in any actions
creating the appearance that they are violating the law or standards
governing ethical conduct for employees of the Executive Branch.

Employees should read the Department of State's "Ethics Guidance for
Prospective Employees Who Are Not Special Government Employees."
If a SF-278 form is required as part of your application, a
Termination Financial Disclosure Report must be completed upon your
departure from ISPO-PASO.  The Federal ethics and conflict of interest
laws and regulations are important tools intended to foster public
confidence in government.


You will be evaluated on the quality and extent of your experience, education, and training relevant to the duties of this position.  The evaluation will be based on information you provide in your on-line resume, your answers to the job specific self-assessment questions for this announcement, and a review of the documents that are requested as part of this announcement.

Qualified candidates are assigned a score between 70 and 100.  Errors, exaggerations, or omissions in your responses to the on-line application may impact your score or result in you losing consideration for the job.

If you are found to have rated yourself higher in the self-assessment than is supported by the information in your on-line resume, essay responses, and/or supporting documents, a score will manually be determined that reflects your documented experience. This may result in a lowered score, which may also eliminate you from the best-qualified listing.

You may receive credit for unpaid or volunteer experience on the same basis as paid experience, provided it is directly related to this job. To receive proper credit, you must show, on your on-line resume, the actual time spent in such activities (hours worked per week).

Applicants must meet all qualification requirements by the closing date of this announcement.
To preview questions please click here.


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For additional information on DOS benefits click here.


SOCIAL SECURITY NUMBER - Your Social Security Number is requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name.  As allowed by law or Presidential directive, your Social Security Number is used to seek information about you from employers, schools, banks, and others who may know you.  Failure to provide your Social Security Number on your application materials will result in your application not being processed.

SELECTIVE SERVICE - If you are a male applicant born after December 31, 1959, you must certify at the time of appointment that you have registered with the Selective Service System, or are exempt from having to do so under Selective Service law.

REASONABLE ACCOMMODATION - This agency provides reasonable accommodations to applicants with disabilities.  If you need a reasonable accommodation for any part of the application and hiring process, please notify the Office of Employee Relations, Work/Life Programs, at (202) 261-8180.  The decision on granting reasonable accommodation will be on a case-by-case basis.

EQUAL EMPLOYMENT OPPORTUNITY - The Department of State is an Equal Opportunity Employer. Candidates will receive consideration without regard to race, color, religion, sex, national origin, marital status, age, political affiliation, union or non-union affiliation, sexual orientation, disability, or any other non-merit factors.


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Applicants must submit an on-line application through the Office of Personnel Management's (OPM) application system, USAJOBS. Information you provide in USAJOBS is general information completed by all applicants. The information you provide and your Federal resume will become part of your application and will automatically be transferred to the Department of State's Gateway to State application system when you apply on-line.

You have until 11:59 p.m. Eastern Time on the closing date of this announcement to complete the following three-step application process:

STEP 1: Select the "Apply On-line" button at the bottom of this page and follow the instructions provided.

STEP 2: Answer the self-assessment questions. These questions will be used to evaluate your qualifications for this job. Review your resume to make certain that it supports your responses to the user information questions and the on-line job specific self-assessment questions.

STEP 3: Submit all required documentation listed in the "required documents" section of this announcement prior to the closing date.

Technical assistance with your on-line application can be obtained by contacting the Help Desk at OR by calling (866) 656-6830 or (703) 269-4944 between the hours of 7:00 a.m. and 7:00 p.m. Eastern Time.

For instructions on how to view the status of your supporting documentation, please click here

NOTE: Paper applications and information sent by mail WILL NOT BE ACCEPTED.

NOTE: If applying online poses an extreme hardship, you may request alternate application procedures to submit your application package by fax. Please contact the Human Resources Specialist listed on the announcement between the business hours of 8:15 a.m. and 5:00 p.m. Eastern Time, at least two working days prior to the closing date of this announcement.

The application package for alternate application procedures must be submitted and received in the Human Resources Office no later than 11:59 p.m. eastern Standard time (EST) on the closing date of this announcement.


All required documents listed below must be submitted to our automated system "Gateway to State" prior to the closing date of this announcement, which is 11:59 p.m. eastern time.  

  1. If claiming veterans' preference, you must submit a copy of your DD-214 (Member Copy # 4). If claiming 10 point preference, you also must submit an SF-15 (Application for 10 point Veteran Preference) and any other documentation required by that form.For further information regarding Veterans click here

  2. If you are still on active duty, you MUST submit a statement of service from your unit, which states the date you entered active duty, the date you are separating, and the campaign medals you have received.

  3. If you are qualifying based on other criteria listed under the Qualification Section of this announcement, you MUST submit the required supporting documentation (certificates, certifications, panel recommendations, etc.) with your application by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you WILL lose consideration for this position.


ISPO Recruitment
Phone: 202-776-8838
Fax: 000-000-0000
Agency Information:
Civil Service Personnel-Civil Srvc and Iraq Jobs
Iraq Strategic Partnership Office
Washington, DC
Fax: 000-000-0000


After all application packages have been received, we will review your resume to ensure you meet the basic qualification requirements. After we review and evaluate all applications, the most highly qualified candidates will be referred to the hiring manager for further consideration and possible interviews. After a tentative job offer, we will conduct a suitability and or security background investigation.

You will be notified up to four times during the hiring process:
1. Upon receipt of your application.
2. Upon minimum qualification determinations.
3. After the certificate is issued.
4. After final selection is made.

For instructions on how to view the status of your application, please click here .

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